Local Government Budgeting: Making Sense of Form 4-B Larry DeBoer Purdue University June 16, 2006 Purdue Extension Bottom-Kohlmeyer Fund Workshop

Budget Form 4-B: “The 16-Line Form” Lines 1 – 5: Total Funds Required

“What You Need” Adams County General Fund, Budget, Incoming Year 9,226, Expenditures, 7/1-12/31 3,905, Additional Appropriations 56,920 4a. Loans to be Paid 0 4b. Loans not Repaid by 12/ Total Funds Required 13,189,066

Budget Form 4-B: “The 16-Line Form” Lines 6 – 9: Total Funds

“What You’ve Got” Adams County General Fund, Balance, 6/30 4,081, Taxes, December 2,501,768 8a. Misc. Revenues to Dec. 1,744,958 8b. Misc Revenues next year 3,680, Total Funds 12,008,479

Budget Form 4-B: “The 16-Line Form” Lines 10-14: Amount to be Raised

“What You Need to Get” Adams County General Fund, Amount to be Raised 1,180, Operating Balance 3,869, Amount to be Raised 5,049, CAGIT PTRC AMOUNT TO BE RAISED 5,049,974

The Budget as Checking Account Expected Balance, Jan. 1 Expected Revenues, Bud. Year Appropriations, Budget Year Expected Balance, Dec. 31

Expected Balance, Jan Balance, 6/30 4,081, Taxes, December 2,501,768 +8a. Misc. Revs. to Dec. 1,744,958

Expected Balance, Jan Expend., 7/1-12/31 3,905, Additional Appro. 56,920 -4a. Loans to be Paid 0 -4b. Loans not Repaid by 12/31 0 Total 4,365,176

The Budget as Checking Account Expected Balance, Jan. 1 4,365,176 Expected Revenues, Bud. Year Appropriations, Budget Year Expected Balance, Dec. 31

Expected Revenues, Budget Year 8b. Misc Revenues next year 3,680, CAGIT PTRC Amount to be Raised 5,049,974 Total 8,730,716

The Budget as Checking Account Expected Balance, Jan. 1 4,365,176 Expected Revenues, Bud. Year 8,730,716 Appropriations, Budget Year Expected Balance, Dec. 31

Appropriations, Budget Year 1. Budget, Incoming Year 9,226,505

The Budget as Checking Account Expected Balance, Jan. 1 4,365,176 Expected Revenues, Bud. Year 8,730,716 Appropriations, Budget Year 9,226,505 Expected Balance, Dec. 31

The Budget as Checking Account Expected Balance, Jan. 1 4,365,176 Expected Revenues, Bud. Year 8,730,716 Appropriations, Budget Year 9,226,505 Net, Budget Year -495,789 Expected Balance, Dec. 31

The Budget as Checking Account Expected Balance, Jan. 1 4,365,176 Expected Revenues, Bud. Year 8,730,716 Appropriations, Budget Year 9,226,505 Net, Budget Year -495,789 Expected Balance, Dec. 31 3,869,387 Equals Line 11, Operating Balance

Checking Account Indicators Balances as Percent of Appropriations June (Line 6 / Line 1) 44.2% January (Total Jan. / Line 1) 47.3% December (Line 11 / Line 1) 41.9%

Balances, Revenues Twice a Year January 1 June 30 Dec % 0%

Checking Account Indicators Target Balance, 6/30 & 12/31 One Half of Tax Levy, Percent of Appropriations ½ x Line 14 / Line 1

Budget Form 4-B: “The 16-Line Form” Line 11: Operating Balance

Checking Account Indicators Target Balance,6/30 & 12/31 One Half of Tax Levy Line 11: Operating Balance (not in excess of expense January 1 to June 30, less miscellaneous revenue for same period)

Checking Account Indicators Balances as Percent of Appropriations June (Line 6 / Line 1) 44.2% January (Total Jan. / Line 1) 47.3% December (Line 11 / Line 1) 41.9% Target/Ceiling ( ½ Line 14 / Line 1) 27.4%

Appropriations per Person Adams County General Fund, Budget, Incoming Year 9,226,505 Population 33,872 Appropriations per Person 272 State Median 245 Highest (Pulaski) 506 Lowest (Clark) 128

Appropriations per Person u Counties have larger general fund appropriations per person if –They are Small (less than 15,000 people) –They are more wealthy (larger A.V./person)

Appropriations per Person u Counties have larger general fund appropriations per person if –They have less Homeowner Property in their A.V. –They have higher June balances as a share of appropriations

Appropriations per Person Adams County General Fund, 2006 Appropriations per Person 272 Not small Not wealthy More homeowners But... Lots of balances Other factors?

Assessment and Tax Billing Schedule December Taxes / Tax Levy Line 7 / Line 14 Should be just under 50%

Assessment and Tax Billing Schedule December Taxes / Tax Levy Counties over 80%: none