Graphical Work Order Scheduling in SAP Larry Wiltz and Eric Huang May 21st, 2003

Graphical Scheduling in SAP - Problem Problem Description Needs Graphical Representation of Scheduling Data Simple, intuitive format of data Links work capacity to scheduling activities Interactive interface Dynamic updates and checking with SAP Useful work order assignment prints

Graphical Scheduling in SAP – IW38 Option 1 - Operation List Edit (IW38) Advantages Comprehensive Selection Criteria Tabular Report Format - Adjustable Display Built in Graphical Representation Refresh Capability Simple Download to Excel

Graphical Scheduling in SAP – IW38 Option 1 - Operation List Edit (IW38) Disadvantages Difficult to Schedule Snapshot Graphical Display Static, non-interactive Limited data display No linking to capacity planning

Standard Gantt Chart Display Graphical Scheduling in SAP – IW38 Option 1 - Operation List Edit (IW38) Standard Gantt Chart Display

Graphical Scheduling in SAP – IW38 Option 1 - Operation List Edit (IW38) In Practice Download the data into Excel Scheduling done in Excel (still no graphical interface) Data not re-entered into SAP Performance information is lost Cost information is lost/disconnected from invoicing Work orders “forgotten” or “dropped”

Graphical Scheduling in SAP Excel Download from IW38

Graphical Scheduling in SAP – P3 Option 2 - Export to Scheduler (Primavera) Advantages Scheduling is much more robust Scheduling tools are excellent Packages are designed specifically for scheduling Hooks are provided from SAP to tools

Graphical Scheduling in SAP – P3 Option 2 - Export to Scheduler (Primavera) Disadvantages (Export Only) Data is exported only Performance information is lost Cost information is lost/disconnected from invoicing Error checking not available

Graphical Scheduling in SAP – P3 Option 2 - Export to Scheduler (Primavera) Disadvantages (Export/Import) Requires third party integrator Software (in addition to SAP and Primavera) Hardware (servers to hold interface engine) Geared to Project Systems Link data to PM objects to PS analogs Additional work required for linking * Impress software is doing pilot at Valero

Graphical Scheduling in SAP – P3 Option 2 - Export to Scheduler (Primavera) In Practice Export to Primavera used All scheduling performed in Primavera SAP scheduling data is inaccurate SAP data cannot be re-exported without date conflict SAP work orders only hold invoice/cost data No relations to scheduling dates

Graphical Scheduling in SAP – ZSC3 Valero Goals for Work Order Scheduling Scheduling “Cockpit” Graphical Representations Work Order dates Capacity Level Graphical Interaction Double-click to standard SAP transactions Drag-n-drop functionality for scheduling Reports/Document Printing

Graphical Scheduling in SAP – ZSC3 Graphical Work Order Scheduler

Graphical Scheduling in SAP – ZSC3 Solution - Graphical Work Order Scheduler Adaptation of SAP Operation List Edit (IW38) Adds interactive graphical scheduling Drill Down (IW32, CR02, expandable) Drag-n-Drop Scheduling Relationship Linking View Scheduling and Capacity Levels Built on STANDARD SAP components

ZSC3 – General Features Solution - Graphical Work Order Scheduler Zoom In/Zoom Out Printing via Microsoft Drivers (Plotters are okay) Movable/Sizable “Windows” Object orientated programming (ABAP objects)

ZSC3 – Gantt Chart (Work Orders) Overview of Features – User Elements Double Click Order - create “finish-start” relationships Operation - define lag between operations Relationship Line - define lag between operations Create/delete individual relationships between operations Menu/Menu Bar Display/Collapse Operations

ZSC3 – Gantt Chart Side (Work Orders) Overview of Features – Graphical Elements Color coded orders (e.g. - status codes, etc.) Color coded operations (e.g. - “must start on” etc.) Multiple item selections and group actions Display area scrollable Display area can be resized

Work Order Overview - Collapse Operations ZSC3 – Gantt Chart Side (Work Orders) Work Order Overview - Collapse Operations

Work Order Chart Side Functionality - Double Click ZSC3 – Gantt Chart Side (Work Orders) Work Order Chart Side Functionality - Double Click

Work Order Chart Side Functionality - Double Click ZSC3 – Gantt Chart Side (Work Orders) Work Order Chart Side Functionality - Double Click

ZSC3 – Table Side (Work Orders) Work Order Table Side – Display Elements Column Display from List Edit Report Columns adjustable Capture data from list edit (sorting, field order) Display area scrollable Display area can be resized Work Order Table Side – User Elements Double Click - Work Order Change (IW32)

Work Order Table Side Functionality - Double Click ZSC3 – Table Side (Work Orders) Work Order Table Side Functionality - Double Click

ZSC3 – Gantt Chart Side (Work Ctr.) Overview of Features – Graphical Elements Capacity loading based on work center and date HR module inclusion being developed Green - work center is below/at capacity Red - work center is above capacity Gray - non-work day or holiday Display area scrollable Display area can be resized

ZSC3 – Gantt Chart Side (Work Ctr.) Overview of Features – User Elements Double Click - Work center specific forecast report

ZSC3 – Gantt Chart Side (Work Ctr.) Work Center Barchart Side Functionality

Forecasted Man Hour Report ZSC3 – Gantt Chart Side (Work Ctr.) Forecasted Man Hour Report

ZSC3 – Table Side (Work Centers) Overview of Features – User Elements Double Click to drill-down to work center display Overview of Features – Display Elements Shows work center name, description, and plant Display area scrollable Display area can be resized

Work Center Table Side Functionality - Double Click ZSC3 – Table Side (Work Centers) Work Center Table Side Functionality - Double Click

Do it Yourself (maybe) Base Program – RIAFVC20 Copy main program (leave includes alone*) Definitely use ALV features Key Structure – RIHAFVC Display control for IW38 list edit Configuration Graphical Profile Define Shapes Define Colors Define Fields

Graphical Scheduling in SAP Demonstration ZSC3 Graphical Work Order Scheduler Manipulate Table Display Refresh Data Build Relationships Sort by ORDER HEADER DATES

Acknowledgements www.valero.com www.sapsolutions.net Denis DeSautels, IBM

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