REVIEW Midterm Review ICS 101 Fall 2004

Inserting a Function

Description

The Function Wizard Enter arguments into text boxes Collapse button shrinks dialog box if necessary Value returned by the function (answer) is displayed

The Function Wizard

PMT function PMT(rate,nper,pv,fv,type)  Rate is the interest rate for the loan. If you make monthly payments on a four-year loan at an annual interest rate of 10 percent, use 10%/12 for rate If you make a payment every 2 months then divide by 6 since there will be 6 payments in a year.

PMT function PMT(rate,nper,pv,fv,type)  Nper is the total number of payments for the loan. If your loan expands for 4 years, then use 4*12 for nper. This way you will be making 48 payments during the duration of your loan. If you were to make a payment per year then 4 will be used as Nper.

PMT function PMT(rate,nper,pv,fv,type)  Pv is the present value, or the total amount that a series of future payments is worth now; also known as the principal. This is the amount that you want financing for. Write it down as negative because you owe it.

PMT function PMT(rate,nper,pv,fv,type)  Fv is the future value, or a cash balance you want to attain after the last payment is made. If fv is omitted, it is assumed to be 0 (zero), that is, the future value of a loan is 0.

PMT function PMT(rate,nper,pv,fv,type)  Type is the number 0 (zero) or 1 and indicates when payments are due.  0 payments are due at the end of the period  1 payments are due at the beginning of the period.

= PMT(rate,nper,pv,fv,type)

The FV function  Returns the future value of a series of payments –For example, contributions to your 401K or IRA  Based on: –Number of periods –Expected rate of return –Amount invested each period

Using the FV Function Amount of contribution, rate of return, and years contributing are all expressed as assumptions Rate divided by number of periods Number of payments in all periods Payments per year (must be negative)

Using the FV Function $598,905.34

The Goal Seek Command  Allows you to set an end result and vary the inputs (assumptions) to produce that result –Only one input can be varied at a time  All other assumptions remain constant –For example, set a desired monthly car payment  Vary the amount financed  Interest rate and number of months remain the same

Goal Seek

Using the Goal Seek Command Enter the cell containing the desired result Enter the desired value Enter the cell containing the desired result Only one value can change at a time

The IF Function  Enables decision making in a worksheet  Requires three arguments: –A condition –A value if the condition is true –A value if the condition is false  Condition must be able to be evaluated as true or false –Uses relational operators (=, <, etc.)

Inserting the If function

Just adding the function

Using the IF Function Incorrectly Value_if_true entered as a conditional test. Function will return True or False

The VLOOKUP function  Allows Excel to look up a value in a table and return a related value  Requires three arguments: –the numeric value (or cell) to look up –the range of the table –the column number containing the value you want to return

VLOOKUP Breakpoints are Sorted

Using the VLOOKUP Function This argument tells the function where to look. Absolute references used for the table Look in the second column of the table, NOT in column J Look up the value found in cell I4, in this case, the semester average

Using the AutoFilter Command Click the dropdown on the Homework column, then select Poor as the criteria

Auto Filter, custom

More Functions  HLOOKUP  COUNT  COUNTA

Opening Additional Windows  New Window command (Window menu) opens a new window

Opening Additional Windows

Copying to Another Workbook Select Sheet1 in Atlanta workbook, hold down the Ctrl key and drag to Summary workbook Workbook name is displayed in the title bar. Active window is highlighted

To Move or to Copy Move sheet to… In same workbook Move to different workbook Check to Copy

Tabs Use these arrows to see the tabs Right click on the tab, Then select what you want to do You can change the tab order by dragging

Worksheet References  Reference cells in other worksheets in the same workbook –Requires the name of the worksheet before the cell range  Exclamation mark separates worksheet and cell reference –= Atlanta!B3 + Boston!B3+Chicago!B3 –Worksheet reference is absolute –Cell reference can be absolute, relative, or mixed  Can be entered by pointing

Using Worksheet References Referenced worksheet is an absolute reference Exclamation mark separates worksheet reference from cell reference

To add references to cells from several worksheets This works to add different cells for each worksheet  and select the tab by pointing  Then you can release the shift  Go to the tab and point the cells that you need to use

Grouping Worksheets

Grouped Must make changes in the worksheet that has this

AutoFormat Command  Applies a predefined format to selected cells –First select the cells to format… selection

AutoFormat Command –Then, select the AutoFormat.

Auto Format

Formatting the Documentation Worksheet Title is merged and centered. Font is bold, with an offsetting background Wrap text in this cell, in much the way a word processor wraps text Worksheets are listed and described

An External Reference External reference surrounded by brackets Active cell contains references to cells in other workbooks

Create a Workspace Save as a Workspace Four open workbooks Opening the workspace will open all four workbooks and tile them

Create a Workspace

Opening a Workspace

Inserting Comments Comments provide explanation for values and/or descriptions of formulas

Inserting a Hyperlink

Inserting a Hyperlink to another place in this same document B10

Inserting a Hyperlink to a document not yet created Future document name

Inserting a Hyperlink to an address

To remove a hyperlink Right click on the link Select “Remove Hyperlink”

Web Queries Main Menu Takes you to the webpage of your choice where you can select the information to bring back to your spreadsheet.

Web Queries The default option

Web Queries Refresh rate

Saving your work as an html page

Publishing to your website Your username Your password

Go to the public_html directory

Drag file from here To here And you are done

Date Arithmetic  Excel stores all dates as integers –Serial numbers, beginning with January 1, 1900 –The difference between dates is determined by subtracting one number from another  Today( ) function always returns the current date

Conditional Formatting First select and then do

Copying Formatting from one cell to other(s). To copy the formatting of one cell to another

Charts Wizard step 1  Select the chart type

Step 2 - Taking data out

Wizard Step 3 - Titles Enter a title for the chart. If you want labels for the axes, enter them here

Wizard step 3 - Axes

Wizard step 3 - Gridlines

Wizard step 3 - Legend

Wizard step 3 – Data Labels

Wizard step 3 – Data Table

Wizard step 4, Where do you want the chart?

Linking A Worksheet Worksheet and embedded chart are linked into this document

Hiding rows Select then do. Select the rows Right-click in the floating menu select Hide

Unhiding rows Select both ends of the hiding cells Right click and select unhide from the menu

Hiding Columns

Unhiding Columns

Working With Large Worksheets  Freezing Panes allows row and column headings to remain visible while scrolling

Freezing Panes Freezes Panes to the left and to the top

Auto Filter via the menu

Types of Cell Entries  Constants  Formulas  Functions

Using the Help command

Help!!! Type in here

Modifying the Worksheet: The Insert Command Can be used to add rows, columns, or cells

Modifying the Worksheet: The Delete Command If deleting a cell, specify whether to move other cells up or to the left Specify whether you’re deleting cell, row, or column

Page Setup

Print Setup

Display the Cell Formulas Ctrl key and the ~ to toggle between displaying cell values and formulas

Formatting Cells  Select-then-do (formatting) –Number –Alignment –Fonts –Borders –Color (patterns)

Formatting Cells

Example of Isolated Assumptions Assumptions are isolated and clearly labeled

Using the Fill Handle Select cells E2:H2. Dragging the fill handle will copy all four cells to lower rows. Border around selected area. Release the mouse and formulas are copied