Creating Opportunities for VEPGA Members to Measure, Manage, Save

Utility bill tracking, analysis, and reporting is the foundation of energy efficiency activities. Ten value streams save you energy, money, time and reduce carbon emissions.

Utility companies aren’t perfect. Mistakes happen. VALUE 1: Eliminate billing errors

Interfaces with expense accounts payable Reduces your utility bill A/P costs Import bills via EDI 810 or Excel formats VALUE 2: Rapid & accurate utility bill payment

Customer Choice and Direct Access programs save money by allowing you to select the lowest- cost suppliers, generators, and producers, but it requires accurate and current energy use data. VALUE 3: Make wise energy procurement decisions

Creating cost allocation and chargeback bills is complex. You need a single tool for tracking purchased utility bills and creating chargeback bills using submeter readings, “virtual accounts,” or percent splits. VALUE 4: Shared facility cost allocation, chargebacks, rebilling

Most budgeting processes lack detailed meter-level data, so accuracy suffers. Meter-by-meter and month-by-month budgets mean less guesswork and fewer fiscal emergencies. VALUE 5: Create accurate budgets

You have thousands of switches and thermostats, yet the occupants who control them have no motivation to conserve. EnergyCAP reports create a sense of accountability. GreenQuest gives your residents and your employees a free energy efficiency website. VALUE 6: Motivate energy users to conserve

Benchmarks, trends, profiles, and comparisons help to identify and correct inefficient facilities and control systems; great for rate analysis. VALUE 7: Quickly identify “outliers” with benchmarks and analytics

Carbon tracking begins with energy tracking. There is a growing need for voluntary GHG disclosure reporting, as well as mandatory disclosure of commercial building energy and emissions at the state and local levels. VALUE 8: Track greenhouse gas emissions and credits

Performance Contracting is the preferred method for energy retrofit projects, but not without accurate and timely “cost avoidance” reports. EnergyCAP has been used since 1985 for performance contracting savings calculations on thousands of buildings. ENERGY STAR ratings offer excellent PR value as well as impartial assessment of efficiency. VALUE 9: Measure and verify energy savings; Easily obtain ENERGY STAR ratings

We have a 20-year history with AccuWeather. AccuWeather provides daily downloads of historical and future degree days to EnergyCAP users. Charts are calendarized and normalized (v2.8). VALUE 9.5: Usage vs. degree days; weather- normalized reporting is more accurate

There are essential business processes that rely on accurate and timely energy information. Improve energy-related accounting and overall cost management. Save valuable accounting and management time. VALUE 10: Improve accounting, accruals, management

EnergyCAP often pays for itself in under 12 months. "After two years of experience, we have paid for the system two times through identified utility savings.” David Godfrey, State Utilities Program Manager, Georgia Environmental Facilities Authority "We were able to find a $90,000 billing error - thanks to the new EnergyCAP software—BEFORE the paper bill was even opened.” Keith Roberts, P.E., LEED AP, City Energy Manager, City of Sacramento “Within the first year EnergyCAP almost paid for itself in energy savings.” Kelly Winnett, University of Alabama at Birmingham A Smart Investment

We’ve published the best selling energy management software for over 30 years. We provide implementation, bill processing, training, and support services.

Government, Education, and Business organizations in Virginia use EnergyCAP GovernmentHigher Education Loudoun County, VAVirginia Commonwealth UniversityGeorge Mason University Alexandria, VAWashington & Lee University Arlington County, VA Fairfax County, VAPublic Schools Richmond, VAGiles CountyLoudoun County Norfolk, VARoanoke CountyCarroll County Newport News, VAMontgomery CountyBotetourt County Chesterfield County, VACulpepper CountyHopewell Nottoway CountyAmelia County Manassas Park City SchoolsYork County Business/Not-for-ProfitAccomack CountyFredericksburg City Schools Northrop Grumman – ShipbuildingStaunton City SchoolsRussell County Colonial Williamsburg FoundationWilliamsburg-James City CountyHenry County Prince Edward CountyWinchester

EnergyCAP Demonstration Web Browser VersionInstalled Client Version

Leveraging Utility Bill Management Software (“Utility Bill Management Software – Tracking Success”) Bill Eger Energy Manager City of Alexandria 2011 VEPGA Annual Meeting May 6 th, 2011 Richmond, Virginia

Overview Introduction EnergyCAP® Implementation Extending EnergyCAP ® – EnergyCAP ® and EnergySTAR – Driving Action

City of Alexandria Energy Management Program City Operations Utility Payments, Analytics, and Reporting Energy Resource Procurement Energy Efficiency, Conservation, and Optimization Actions and Projects Demand Management Green Building Projects Capital Improvement Planning and Design Efficient Facility Operations and Maintenance Clean Energy System Integration and Policy Energy Assurance and Reliability Generator Management Program Alternative Vehicle Procurement Vehicle Fuel Reduction/Alternative Fuel Use Vehicle Fuel Procurement Policies, Legislation, and Standards Employee Training and Education Programs Energy Conservation Committee Community Energy and Climate Action & Environmental Action Plan Green Building Resource Center Energy Incentive Programs Energy Assurance and Reliability Energy$aver Blog Energy, Sustainability, Green Building Outreach and Eduacation Policies, Legislation, and Advocacy Introduction (1)

Skills of an Energy Manager Introduction (2)

Utility Bill Management System EnergyCAP ® Implementation (1)

Overview Self hosted Thick client Web reporting Electronic Data Interchange (EDI) Accounts:Electricity (166) Natural Gas (93) Water (65) EnergyCAP ® Implementation (2)

Bill Processing EnergyCAP ® Implementation (3)

Bill Processing EnergyCAP ® Implementation (4)

Bill Processing Efficiency Measures – Processing and Payment:2–3 days vs. 11–15 days – Analyst Labor:4 hours vs. 8 – 16 hours – Errors:~$0 vs. ~$10,000 + Data Governance – Data Management/Organization/Quality Control – Business Analytics/Business Intelligence – Export EnergyCAP ® Implementation (5)

Analysis EnergyCAP ® Implementation (6) Cost Overview

Analysis EnergyCAP ® Implementation (7)

Analysis EnergyCAP ® Implementation (8)

Analysis EnergyCAP ® Implementation (9)

Reporting EnergyCAP ® Implementation (10)

EnergyCAP ® and EPA EnergySTAR Extending EnergyCAP ® (1)

EnergyCAP ® and EPA EnergySTAR Extending EnergyCAP ® (2)

Driving Action Extending EnergyCAP ® (3)

Concluding Remarks Utility Bill Management System has many benefits. Utilize additional tools and methods to expand on Utility Bill Management System weaknesses.

Contact Information Bill Eger Energy Manager City of Alexandria (703)