Microsoft Office XP Illustrated Introductory, Enhanced Microsoft Office XP Introducing

2Introducing Microsoft Office XP Unit A  Define the Office XP Suite  Create a document with Word 2002  Build a worksheet with Excel 2002  Manage data with Access 2002  Create a presentation with PowerPoint 2002 Objectives

3Introducing Microsoft Office XP Unit A  Browse the World Wide Web with Internet Explorer  Integrate Office information  Manage office tasks with Outlook 2002 Objectives

4Introducing Microsoft Office XP Unit A Unit Introduction  Microsoft Office is a set of software programs. –Each Office program is designed to complete specific tasks –Each Office program has similar buttons and commands to make switching among programs easy  Microsoft Office is known as a suite.

5Introducing Microsoft Office XP Unit A Defining the Office XP Suite  The Office XP suite is a set of programs known as business productivity software. –Helps people in business work better  Office documents are compatible with one another, so you can easily integrate information between files. –Insert an Excel chart into a Word document

6Introducing Microsoft Office XP Unit A Defining the Office XP Suite  Most common Office suite programs: –Word –Excel –Access –PowerPoint –Outlook

7Introducing Microsoft Office XP Unit A Defining the Office XP Suite (cont.)  Microsoft Word –Documents –Letters –Faxes –Memos –Flyers

8Introducing Microsoft Office XP Unit A Defining the Office XP Suite (cont.)  Microsoft Excel –Budgets –Financial statements –Payroll summaries –Charts and graphs

9Introducing Microsoft Office XP Unit A Defining the Office XP Suite (cont.)  Microsoft Access –Organize, track, and update complex data. –Customer database –Inventory database

10Introducing Microsoft Office XP Unit A Defining the Office XP Suite (cont.)  Microsoft PowerPoint –Create visual presentations PerformancePerformance SalesSales StrategyStrategy TrainingTraining Business planBusiness plan MarketingMarketing

11Introducing Microsoft Office XP Unit A Defining the Office XP Suite (cont.)  Microsoft Outlook –Track and organize: AppointmentsAppointments ContactsContacts –Send

12Introducing Microsoft Office XP Unit A Defining the Office XP Suite (cont.)  Internet Explorer –A program that lets you access information on the Internet and World Wide Web –A part of Windows or can be downloaded from the Web

13Introducing Microsoft Office XP Unit A Creating a Document with Word 2002  Microsoft Word 2002 is a word processing program which allows you to create and edit text documents. –Enter and format text Format text with a bold or italic attributeFormat text with a bold or italic attribute –Add tables and graphics to any document –Use electronic thesaurus, indexes, and footnotes

14Introducing Microsoft Office XP Unit A Creating a Document with Word 2002 (cont.)  Word can help you: –Enter text quickly –Organize information –Create error-free information –Combine text and graphics –Add special effects Table Graphic

15Introducing Microsoft Office XP Unit A Building a Worksheet with Excel 2002  Microsoft Excel 2002 is a spreadsheet program that you use to analyze data, perform calculations, and create charts. –Like paper spreadsheets, Excel has a worksheet area Divided into columns and individual cellsDivided into columns and individual cells A cell contains text, numbers, formulas, or a combinationA cell contains text, numbers, formulas, or a combination

16Introducing Microsoft Office XP Unit A Building a Worksheet with Excel 2002 (cont.)  Excel can help you: –Calculate results accurately –Perform what- if analysis –Perform complex mathematical formulas –Create charts Chart Graphic Formatted data

17Introducing Microsoft Office XP Unit A Managing Data with Access 2002  Microsoft Access 2002 is a database management system which allows you to organize and link databases. –A database is a collection of related information such as a list of employees –A table is a grid where you can arrange and analyze large amounts of data

18Introducing Microsoft Office XP Unit A Managing Data with Access 2002 (cont.)  Access can help you: –Enter data easily –Retrieve data easily –Create professional forms and reports –Add graphics to reports Table

19Introducing Microsoft Office XP Unit A Creating a Presentation with PowerPoint 2002  Microsoft PowerPoint 2002 is a presentation graphics program that you can use to create handouts or electronic presentations. –A slide is the “page” where you place text, graphics, and other objects –Slides make up a presentation and can be seen in an on-screen display called a slide show

20Introducing Microsoft Office XP Unit A Creating a Presentation with PowerPoint 2002 (cont.)  PowerPoint can help you: –Create and edit slides –Combine information from Office programs –Add graphics –Add special effects Slide Graphic Inserted Excel chart

21Introducing Microsoft Office XP Unit A Browsing the World Wide Web with Internet Explorer  The World Wide Web, known as the Web, is the text, graphics, and multimedia part of the Internet.  Internet Explorer is a browser. –A program designed to help you view data on the Web  Web sites let you jump to other sites using links, special areas that take you to another location.

22Introducing Microsoft Office XP Unit A Browsing the World Wide Web with Internet Explorer (cont.)  Internet Explorer can help you: –Display Web sites –Move between Web sites –Use multimedia –Incorporate Web information Links Web page

23Introducing Microsoft Office XP Unit A Integrating Office Information  Information created in one Office program can be used in another. –Excel chart can be used in a PowerPoint presentation  Integration benefits include: –Create information once –Merge data –Export data –Create hyperlinks A hyperlink is specially formatted text or a graphic that transfers you to another location or documentA hyperlink is specially formatted text or a graphic that transfers you to another location or document

24Introducing Microsoft Office XP Unit A Integrating Office Information (cont.) Chart in Excel Chart in Word Chart in PowerPoint

25Introducing Microsoft Office XP Unit A Managing Office Tasks with Outlook 2002  Microsoft Outlook 2002 is an electronic personal information manager. –Helps you manage and keep track of appointments, events, contacts, and e- mail. An message is an electronic message sent to anyone with an addressAn message is an electronic message sent to anyone with an address

26Introducing Microsoft Office XP Unit A Managing Office Tasks with Outlook 2002 (cont.)  Some of the benefits of Outlook: –Read and respond to –Create and manage a contact address book –Send file attachments with messages