Portal User Group Meeting December 3, 2009

Agenda Accessibility Committee Update Accessibility Committee Update Visitor Statistics (Webtrends) Visitor Statistics (Webtrends) USA Search Status USA Search Status Classic DSF - hold on new sites and training Classic DSF - hold on new sites and training DSF.Net Update DSF.Net Update Status Status Demo of product Demo of product

State of Connecticut Web Site Accessibility Committee Pam Casiano Chair

Accessibility Committee Listserv Listserv Policy Policy Committee meeting (October) Committee meeting (October) Workshops Workshops Basic Training Basic Training PDF Documents PDF Documents Video Compliance Video Compliance

Updates – Visitor Statistics Due to budget cuts, we are unable to renew Webtrends Due to budget cuts, we are unable to renew Webtrends Interim solution is to use free Google Analytics Interim solution is to use free Google Analytics We would like to get all Portal sites on Google Analytics before January 1, 2010 We would like to get all Portal sites on Google Analytics before January 1, 2010 Historical WebTrends information will still be available Historical WebTrends information will still be available We expect to continue to analyze historic data through WebTrends We expect to continue to analyze historic data through WebTrends

Updates – Visitor Statistics Google Analytics will only analyze forward (not historically) Google Analytics will only analyze forward (not historically) Similar to SDC, the information will be more accurate, but potentially different than current WebTrends information Similar to SDC, the information will be more accurate, but potentially different than current WebTrends information Report layout is different but intuitive Report layout is different but intuitive We may survey Agencies about whether they want separate reports for pre- and post-DSF.Net migration We may survey Agencies about whether they want separate reports for pre- and post-DSF.Net migration

Updates – Visitor Statistics What is involved in moving over to Google Analytics: What is involved in moving over to Google Analytics: JavaScript code needs to be included on EVERY page to be tracked JavaScript code needs to be included on EVERY page to be tracked Portal sites are easy: Code will be inserted into the template (the footer) Portal sites are easy: Code will be inserted into the template (the footer) DOIT will work with Agencies not on the Portal DOIT will work with Agencies not on the Portal An account will be created in Google Analytics for each Agency An account will be created in Google Analytics for each Agency To track files (PDF, DOC, XLS, etc.), code must be added to the links to those files To track files (PDF, DOC, XLS, etc.), code must be added to the links to those files DOIT will provide the code DOIT will provide the code Files will only be tracked from the links tagged (If the file is hit from another link, it will not be tracked) Files will only be tracked from the links tagged (If the file is hit from another link, it will not be tracked)

Updates – USA Search Sites on USASearch – 97 Sites on USASearch – 97 Global change was made on the standard templates Global change was made on the standard templates Outstanding sites - 2 portal and 5 non- portal sites Outstanding sites - 2 portal and 5 non- portal sites

Updates – Classic DSF We have put a hold on all training and new site requests in Classic DSF We have put a hold on all training and new site requests in Classic DSF We have shifted all resources to DSF.Net We have shifted all resources to DSF.Net If you have a critical need for training or a new site, please include justification in Work Request Form If you have a critical need for training or a new site, please include justification in Work Request Form

DSF.Net – Project Update Completed first round of testing in June 2009 Completed first round of testing in June 2009 Cimbrian delivered code October 30, 2009 Cimbrian delivered code October 30, 2009 Cimbrian informed us they significantly downsized their company due to financial difficulties Cimbrian informed us they significantly downsized their company due to financial difficulties Impact to CT – they would be unable to do any further work on the system for an indeterminate amount of time Impact to CT – they would be unable to do any further work on the system for an indeterminate amount of time

DSF.Net – Project Update We had identified the size of the company as a risk at the beginning of the project so we implemented the mitigation strategy which as CT Developers taking over the system We had identified the size of the company as a risk at the beginning of the project so we implemented the mitigation strategy which as CT Developers taking over the system Joe Lapierre, Charlie Barnett, and Ken Mosher have been assigned to the system and have taken over the code Joe Lapierre, Charlie Barnett, and Ken Mosher have been assigned to the system and have taken over the code They will fix all bugs found in system and UAT testing and provide continuing support of the system They will fix all bugs found in system and UAT testing and provide continuing support of the system

DSF.Net – Project Schedule October 30 – Cimbrian delivered build for system testing October 30 – Cimbrian delivered build for system testing Nov 5 – Nov 30 – PMG will be performing extensive system testing Nov 5 – Nov 30 – PMG will be performing extensive system testing Nov 5 – Dec 15 – CT Developers will fix issues found during system testing Nov 5 – Dec 15 – CT Developers will fix issues found during system testing Dec 21 – Jan 12 – PMG will perform 2 nd round of system testing Dec 21 – Jan 12 – PMG will perform 2 nd round of system testing Dec 21 – Jan 13 – CT Developers will fix issues found during system testing Dec 21 – Jan 13 – CT Developers will fix issues found during system testing Jan 19 - Jan 22 - User Acceptance Testing will be performed Jan 19 - Jan 22 - User Acceptance Testing will be performed February 3, 2010 – Start migrations to the new system February 3, 2010 – Start migrations to the new system

DSF.Net – Upgrade Process To get in the upgrade queue, agencies need to fill out the online form at To get in the upgrade queue, agencies need to fill out the online form at We currently have 23 Sites in the queue We currently have 23 Sites in the queue We will be migrating 4 pilot sites to the new system first. The sites are Department of information Technology (DOIT), Charter Oak Health Care (DSS), Teen Driving (DMV) and OPAPD We will be migrating 4 pilot sites to the new system first. The sites are Department of information Technology (DOIT), Charter Oak Health Care (DSS), Teen Driving (DMV) and OPAPD Once they are complete and we’ve streamlined the process, we will be begin with the sites in the queue Once they are complete and we’ve streamlined the process, we will be begin with the sites in the queue

DSF.Net – Upgrade Process cont. Majority of process will be automated. Majority of process will be automated. Areas that will require input from agencies include roles and permissions, eAlert topics, Workflow groups, and folder and subfolder permissions Areas that will require input from agencies include roles and permissions, eAlert topics, Workflow groups, and folder and subfolder permissions We have decided not to move public users into the new system. We’ll have to send s out to them that they need to re-register We have decided not to move public users into the new system. We’ll have to send s out to them that they need to re-register Agency url will change to Old url will redirect to the new site Agency url will change to Old url will redirect to the new sitewww.agency.ct.gov

DSF.Net – Training Plan We are working on two training options, Online Learning and Classroom Training with Adnet Technologies We are working on two training options, Online Learning and Classroom Training with Adnet Technologies Funds available in current budget but they may be cut Funds available in current budget but they may be cut

DSF.Net Demo Administration and Presentation sites Administration and Presentation sites Create a new page Create a new page Add content Add content Add page to navigation Add page to navigation Put through workflow Put through workflow Approve page Approve page Review presentation site Review presentation site Register a new user Register a new user

Questions, Comments, & Discussions

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