Personal Action Plan Participatory Planning, Monitoring and Evaluation 9-27 February 2004 International Agricultural Centre Wageningen, The Netherlands Nieva T. Natural (Philippines)

Background/Rationale The Program Monitoring and Evaluation Division of the Department of Agriculture has “primary responsibility and authority for the design and participatory, coordinated and inter-linked execution of the Program Benefit Monitoring and Evaluation System (PBMES) for the Agriculture and Fisheries Modernization Plan, the Department and the agricultural and fisheries sector.”The Program Monitoring and Evaluation Division of the Department of Agriculture has “primary responsibility and authority for the design and participatory, coordinated and inter-linked execution of the Program Benefit Monitoring and Evaluation System (PBMES) for the Agriculture and Fisheries Modernization Plan, the Department and the agricultural and fisheries sector.”

Goal and Purpose It is envisioned that better services provided to farmers and fisherfolk by the Department of Agriculture (DA) would contribute to increasing their incomeIt is envisioned that better services provided to farmers and fisherfolk by the Department of Agriculture (DA) would contribute to increasing their income The implementation of a PBMES would bring about improvements in the delivery of services by the Department of Agriculture (DA)The implementation of a PBMES would bring about improvements in the delivery of services by the Department of Agriculture (DA)

Objective of the Plan To develop a Program Benefit Monitoring and Evaluation System (PBMES) for the Department of Agriculture by December 2004To develop a Program Benefit Monitoring and Evaluation System (PBMES) for the Department of Agriculture by December 2004

Who are the stakeholders? Interests? Involvement? Who?InterestsInvolvement Farmers and fisherfolk Increased income; better services Stakeholder and situation analysis; identify their information needs M&E staff of DA Feedback from clientele; performance assessment Review AFMP; Design PBMES and M&E Plan; Formulate M&E Matrix Monitoring/report officers of Local Government Units Performance assessment; staff support to LCEs Design PBMES and M&E Plan; Formulate M&E Matrix

Who are the stakeholders? Interests? Involvement? Who?InterestsInvolvement Agriculture Technicians/Extension Workers Monitor the services/inputs delivered to farmers/fisherfolk Facilitators in PRA at municipal level; identify their information needs DA-Planning Service Director Performance assessment; management information Approve the PBMES design and endorse to DA Management DA Management Performance assessment; management information Approval of PBMES implementation; identify performance questions

Steps to be taken

Prepare a plan for stakeholder/ situation analysis Briefing and clearance to proceed Conduct stakeholder analysis Conduct training on Stakeholder/ situation analysis Pre-test Proceed? Yes No Conduct situation analysis Review current AFMP logframe Formulate M&E matrix 2 March April May June JulyAugustSept

Prepare AO for implementation Submit PBMES proposal to DA Management Finalize AODisseminate AO Design the M&E Plan Formulate the PBMES with stakeholders Present PBMES for concurrence Approved? Yes Approved? No Refine/Revise YesNo Revise 2 Sept Sept-OctNov Dec

Resource requirements About P400,000 for training and workshops (excluding transportation of participants)About P400,000 for training and workshops (excluding transportation of participants) Stakeholder participation (human resource)Stakeholder participation (human resource)

Constraints and Proposed Solutions Budget constraints or delays in fund releasesBudget constraints or delays in fund releases Intervening assignmentsIntervening assignments Request funding support from GMA Programs Request staff support from other units

What next? Test the PBMES for 1 year (2005); refine or improve as neededTest the PBMES for 1 year (2005); refine or improve as needed Present the PBMES Manual during the Annual Agency Performance Assessment Workshop (December 2005)Present the PBMES Manual during the Annual Agency Performance Assessment Workshop (December 2005)