Office of Research, Trent University Use of SSHRC Grant Funds: Excerpts from the SSHRC Program Guide for Professors Things to consider when drafting your SSHRC application budget

Office of Research, Trent University General Principles SSHRC awards funds for direct costs of research only SSHRC will only fund direct cost associated with the project awarded Funds must be used economically and effectively Expenses must be essential to the approved program of research In the absence of an explicit SSHRC policy, Trent University’s policies will be applied Trent University has the right & responsibility to withhold approval of expenses which contravene SSHRC regulations or institutional policies

Office of Research, Trent University Compensation-Related Expenses: Eligible Salaries, stipends and federal, provincial & institutional non-discretionary benefits fro research work performed by research personnel (summer students, research assistants, technicians, etc.) Master’s students will be eligible for stipends up to $12k per year; Doctoral students may receive up to $15K per year; Post Doctoral Fellows may receive up to $31.5k per year

Office of Research, Trent University Compensation-Related Expenses: Eligible Consulting Fees Fees paid to research subjects (modest incentives fro participation) * where ethically acceptable Sub-contract Costs Research Time Stipends

Office of Research, Trent University Compensation-Related Expenses: Non-Eligible Any part of a salary or consulting fee to the grantee or other persons whose status would make them eligible to apply for SSHRC funding Administrative or management charges/fees Severance or separation packages *Grantees cannot personally benefit from a grant directly or indirectly

Office of Research, Trent University Travel & Subsistence: Eligible Travel and subsistence costs which represent reasonable out-of-pocket expenses for field work, research conferences, collaborative trips, archival work or historical research for the grantee and research personnel (personnel must be directly linked to the approved project of research) Air travel must be claimed at the lowest rate (economy fare) Trips are limited to a maximum of 125 days per year Travel Cancellation Insurance

Office of Research, Trent University Travel & Subsistence: Eligible con’t Child care or babysitting expenses while a nursing mother or single parent is travelling. The eligible cost for a single parent is limited to overnight child cares costs incurred while travelling (SSHRC only allows costs over and above your usual daycare expenses) Safety-related expenses (field gear, immunizations)

Office of Research, Trent University Travel & Subsistence: Non-Eligible Child care costs incurred during normal working hours in the week Commuting costs between residence and place of employment or between two places of employment Passport or immigration fees Costs associated with thesis examination/defence including external examiner costs (teaching costs are not considered eligible)

Office of Research, Trent University Equipment and Supplies: Eligible Research equipment and supplies Travel costs to visit equipment manufactures (again, linked to required purchases) Transportation costs for purchased equipment Extended warrantees Brokerage or custom charges Costs of training staff to use specialized equipment Maintenance and operating costs of equipment and vehicles used for SSHRC supported research

Office of Research, Trent University Equipment & Supplies: Non-Eligible Insurance costs for equipment or research vehicles Costs of renovation, construction, rental of labs or supporting facilities

Office of Research, Trent University Computers & Electronic Communications: Eligible Computers, modem, and other hardware & software required for the research Monthly charges for the use of the Internet from Trent or Home

Office of Research, Trent University Computers & Electronic Communications: Non-Eligible Standard monthly connection or rental costs of telephones Connection or installation of lines Voice mail, cellular phone rental or purchase Library acquisitions computer or other services provided to all members of Trent

Office of Research, Trent University Dissemination of Research Results: Eligible Costs of developing web-based information including web maintenance fees Costs associate with circulation of findings (videos, CD-Rom’s, etc.) Page charges for articles published Costs of preparing a research manuscript for publication Translation costs Costs of holding a workshop or seminar which relate directly to the funded research (including non- alcoholic refreshments or meal costs)

Office of Research, Trent University Services & Miscellaneous Expenses: Eligible Recruiting costs for research personnel (advertising and airfare) Safety waste disposal costs Costs for the purchase of books, periodicals, specialized office supplies, computer equipment and information services NOT formally provided by Trent Hospitality costs (non-alcoholic refreshments, meals) for networking purposes and research-related activities Costs of membership in professional associations if they direct economic benefits to the research program/project

Office of Research, Trent University Services & Miscellaneous Expenses: Non- Eligible Costs of alcohol Costs of entertainment, hospitality and gifts Costs of membership in professional associations or societies Costs related to professional training such as computer and language training Costs involved in the preparation of teaching materials Indirect costs of research (water, heat, light, cleaning, etc.) Costs associated with regulatory compliance (ethical review, biosafety, radiation safety, environmental assessments) Monthly parking fees Sales taxes to which an exemption or rebate applies Cost of regular clothing Patenting expense Costs of moving a lab

Office of Research, Trent University Travel Rates and Per Diem To obtain preferred hotel accommodation visit adian%20University%20Hotel%20Rate%20Program.xls adian%20University%20Hotel%20Rate%20Program.xls Trent’s per diem rates: Breakfast $ 7.30 Lunch $10.40 Dinner$18.80 Daily$36.50