Procurement for Faculties Name Procurement Office Date

Contents Procurement Core Functions Procurement for Faculties Structure Objectives Value for Money for the Faculty of **** Awareness Sessions

Procurement core functions Obtaining Value for Money for the University by: Managing core commodity spend regional and national contracts Contract compliance and savings Tendering – equipment and services Procurement thresholds and EU regulations Risk management and legislative compliance ‘Procure to pay’ activities

Managing core commodity spend Regional and national contracts Commodity Groups Contract compliance and savings CateringLaboratory Supplies ComputingPostal Domestic ServicesProfessional EstatesStationery Furniture & TextilesTelecoms

UoS Total expenditure and savings on regional contracts

UoS Percentage Savings

Tendering – equipment and services Procurement thresholds and EU regulations £0- £2,000Value for Money approach to purchasing £2,000 - £25,000Three written quotations £25,000 - £125,000Formal Tender involving Procurement Over £125,000EU Procurement exercise

Risk management and legislative compliance Tendering and Terms & Conditions EU Legislation (e.g. Remedies Directive) Contract Management Corporate & Social Responsibility Sustainability issues Financial Stability

‘Procure to pay’ activities Promotion of Right First Time Initiative Procurement Reporting Releasing Purchase Orders New vendor requests Catalogue / Autofax Solutions

Procurement for the Faculty of ***** Align with faculty needs Main contact still via commodity specialists and procurement helpdesk Faculty strategic contact: **** Faculty assistant: ***** Integrating and embedding Procurement into the Faculty

Procurement Structure for Faculties Director of Procurement Steve South Faculty Procurement: Science and Medicine: Yvette Everitt Faculty assistant: Yi Wu Faculty Procurement: Engineering and Arts: Caroline Featherstone Faculty assistant: Mark Hardy Procurement Helpdesk Jessica Osowski Faculty Procurement: Social Sciences, Professional Services: Kate Lawler Faculty assistant: David Middle Dept Secretary (vacant)

Procurement for Faculties Specific contacts and raised profile Involvement in strategic planning processes Faculty specific opportunities for savings Sharing best practice Develop Awareness sessions Updates and faculty specific training

Value for Money for your Department Cost reduction via contracted suppliers Added value procurement via quotation and tendering exercises ‘Better buying’ cost reduction Catalogue Solutions Consolidated ordering Stock management Identifying faculty specific savings

Commodity contract savings

Department specific savings Identify opportunities Expenditure analysis Product / Commodity area

Awareness Sessions Procurement overview Tendering processes and procedures Contracts and supplier sourcing Department - defined (as requested!)

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