Sponsored by: One-Day Service Events: Empowering Community Members to Promote Education and Literacy Presented by: LunYan Tom Jessica Conley

Agenda I.Introduction II.Event Planning Basics  Central Ideas and Practice  Application III.Volunteer Management  Central Ideas and Practice  Application IV.Promoting Education and Literacy  Central Ideas and Practice  Application V.Putting it all Together

Introduction Speakers Audience – What is your background? Service Education Event Planning

Agenda I.Introduction II.Event Planning Basics  Central Ideas and Practice  Application III.Volunteer Management  Central Ideas and Practice  Application IV.Promoting Education and Literacy  Central Ideas and Practice  Application V.Putting it all Together

Event Planning Basics WHO is your target audience WHAT type of event do you want to have WHERE will your event take place WHEN will your event take place WHY are you having this event

Who Which population would you like the service to impact? – Identify age group – Identify affiliate community, organization, school, etc. – Identify relationship to struggling reader Example: the reader, family member, educator, community member, etc.

What Events can be categorized into: One Day Activities that occur in the span of one day and require a small amount of volunteer time commitment Short Term Activities that occur in the span of 1-3 weeks and require a moderate amount of volunteer time commitment Long Term Activities that occur in the span of 4+ weeks and require a larger amount of volunteer time commitment Small Scale, Medium Scale, and Large scale *Volunteer activities can be included in any size event

What Examples Instructional – Teaching content Resource creation – Creating materials to support readers Community building – Enhancing local resources Fundraising

What Examples Instructional – Teaching content

What Examples Resource Creation – Creating materials to support readers

What Examples Community building – Enhancing local resources

What Fundraising – Jumpstart Scribbles to Novels

Where Identify event location – Consider access to the location Public transportation or parking Security/Identification requirements – Space capacity and function – Authorization – Alternative location, if needed Weather concerns

When Identify time of day – Scheduling Needs Example: If young children are involved, are their caregivers free to bring them to the event? Identify day of the week Identify time of year (weather concerns)

Why Identify primary purpose – Recruit volunteers to fulfill AmeriCorps goals – Promote education and literacy – Build organizational brand awareness

Event Planning Basics - Application WHO is your target audience WHAT type of event do you want to have WHERE will your event take place WHEN will your event take place WHY are you having this event

Agenda I.Introduction II.Event Planning Basics  Central Ideas and Practice  Application III.Volunteer Management  Central Ideas and Practice  Application IV.Promoting Education and Literacy  Central Ideas and Practice  Application V.Putting it all Together

Opening Question How many of you have performed community service? Why did you perform the service? Did you serve again? Why or why not?

Managing Volunteers Volunteer Recruitment Volunteer Training Volunteer Appreciation

Volunteer Recruitment Step 1 – Identify Potential Groups Step 2 – Familiarize yourself with organizations Step 3 – Contact Key Members/Employees Step 4 – Group/Individual Meetings Step 5 – Creating a Contact List Step 6 – Follow Up

Step 1 – Identify Potential Groups – Who would be most interested in receiving service hours? Sororities/Fraternities Corporate Sponsors Course Requirement for Students – Who is most connected to your work? Friends/Families Former Employees Previous Volunteers

Step 2 – Familiarize yourself with the organization – Is there a connection between the organization and your work?

Step 3 – Contact key members and/or employees – Explain your organization, the proposed event/project, and your volunteer needs to key individuals – Communication – How does communication impact our volunteers desire to serve? Strategies – Knowledgeable – Organized – Tone – Benefit – Concise

Step 4: Meet with Individuals or attend group meetings to present the opportunity – What is the groups main method of communication , Facebook, Weekly/Monthly Board/Chapter/Department Meetings, phone, etc.) – How can we maximize each contact with the group/individual? What are next steps? Can anything be completed after the initial meeting? – Logistics – Information Packets for Volunteers – Volunteer sign up sheet – Background checks

Step 5 – Contact List Create a list of interested people, complete with contact information – Make sure to request multiple methods of communication ( , phone, Facebook, twitter, etc.)

Step 6 – Follow Up – What will be included in the follow up? – How can you be intentional about communication methods & strategies? – What methods can you use to retain volunteers and keep them interested until the event? – What are the needs/interests of the volunteers? Do they want to help in the planning process? Do they want to show up the day of? Can we make this optional for them?

Volunteer Recruitment – Application Step 1 – Identify Potential Groups Step 2 – Familiarize yourself with organizations Step 3 – Contact Key Members/Employees Step 4 – Group/Individual Meetings Step 5 – Creating a Contact List Step 6 – Follow Up

Volunteer Training Inspire and Connect Volunteers Help them better understand program basics, mission and why their service is valued. Help communicate the big picture. Build Comfort and Sense of Importance Help them understand the impact their service is making. Even if they are not performing direct service, explain how their service is impacting education and literacy in a given population. Set Expectations Expectations regarding appropriate behaviors, policies and actions Review Logistics & Administration Distribute schedules, communicate and reinforce expectations, complete paperwork (ex. volunteer forms, consent for photographs/videos)

Volunteer Training Brainstorm What can you use to inspire your volunteers and connect them to your work, organization, or the community? What are the volunteer expectations and policies of your organization? What skills do you need to teach? What do you need to do to legally protect yourself and/or organization? – Background check, paperwork, etc.

Volunteer Appreciations Make a list of five creative ways you could thank the volunteers. Try to think of fun items you would hold on to or remember and would make you want to volunteer with you again.

Agenda I.Introduction II.Event Planning Basics  Central Ideas and Practice  Application III.Volunteer Management  Central Ideas and Practice  Application IV.Promoting Education and Literacy  Central Ideas and Practice  Application V.Putting it all Together

Promoting Education and Literacy What are the target population’s needs? – Instructional Teaching content – Resource creation Creating materials to support readers – Community building Enhancing local resources – Fundraising

Instructional – Teaching Content Struggling Readers (pre-K/elementary) – Dialogic Reading Method – Literacy Celebrations

Instructional – Teaching Content Struggling Readers (Middle School aged and up) – Reading Aloud 26 Features of Good Reading, Neil Griffin – Enter, Explore, Extend Bridging English, Joseph Milner and Lucy F. Milner – Repetition

Instructional – Teaching Content Struggling Readers (Middle School aged and up) – Using non-traditional print materials to engage readers (Ex. Non-fiction, super-heroes, magazines, newspapers, real world materials, adventure stories, etc.) "You Gotta BE the Book": Teaching Engaged and Reflective Reading with Adolescents, Jeffrey Wilhelm “ Reading Don ’ t Fix No Chevys ”, Jeffrey Wilhelm

Resource Creation – Creating Materials to Support Readers Pre-K and ElementaryMiddle School and Up

Community Building – Enhancing Local Resources Pre-K and ElementaryMiddle School and Up

Fundraising Pre-K and ElementaryMiddle School and Up

Agenda I.Introduction II.Event Planning Basics  Central Ideas and Practice  Application III.Volunteer Management  Central Ideas and Practice  Application IV.Promoting Education and Literacy  Central Ideas and Practice  Application V.Putting it all Together

Putting It All Together Event Planning Volunteer Management + Education & Literacy Success!!