Expanding E-Government Partnering for a Results-oriented Government November 19, 2004

2 Goals Federal Government among the largest users of IT -- $60B annual spend “ The Federal Government is results-oriented with the help of new disciplines and habits departments and agencies are adopting through the President’s Management Agenda (PMA)” The Federal Government is Results-Oriented A Report to Federal Employees August 2004 Goals  Application of best practices to achieve increases in productivity  Benefits of IT investments far outweigh costs  Citizens and government decision makers can find information easily and securely

3 Focus on Outcomes  Driving Results & Productivity Growth  Controlling IT Costs  Implementing E-Gov Act of 2002  Improving Cyber-Security  Building an Effective IT Workforce PMA Scorecard

4 Recent Highlights  Completing Deployments & Implementations  GSA recently awarded contract to develop marketing strategies for 10 of the initiatives

5 Grants.Gov Update  Recently Completed  Finalized Version Two of the Core Data Standard for SF 424  Upcoming Steps  XML Schema for Mandatory Grants in final stages for submission to OMB  Mandatory Grant Functionality to be developed for Grants.Gov System  Deploying Applicant System-to-System Functionality  Merging Backend of Find-and-Apply systems

6 Recent Highlights The Lines of Business effort, in partnership with Industry, continues to make progress

7 Line of Business Timeline Mar 2004 Apr 2004May 2004Jun 2004Jul 2004Aug 2004Sep 2004 Kick Off Meeting Final Solution & Architecture Draft Solution & Architecture RFI Distributed Develop Common Solution & Target Architecture Define/ Plan LoB Monitor and Communicate LoB Progress/Status RFI Responses Received LoB Vision & Plan Completed Develop Business Case Draft Joint Business Case Final Joint Business Case Early Sept. ‘04 Develop RFI

8 Grants Management LoB Participants Managing Partners  Department of Education  National Science Foundation Partnering Agencies  Department of Commerce  Department of Defense  Department of Energy  Department of the Interior  Department of Justice  Department of Transportation  Environmental Protection Agency  Department of Health and Human Services  Department of Transportation  Institute of Museum and Library Services  National Endowment for the Humanities  Department of State  United States Agency for International Development  Department of Veterans Affairs

9 Grants Management LoB  Consortia-based approach to develop service centers around functional AND grant-type competencies  Task force in process of identifying consortia members in FY05  Service Centers likely to be Federal consortia (currently no government-wide grants providers exist)  Business cases will be submitted in the Fall of 2006 as part of the FY07 budget process  Implementations are anticipated to begin in FY07

10 Grants Management LoB Access to status review Create / validate users Receive applications / proposals and unsolicited proposals Apply business rules & assure administrative compliance Authenticate submissions Identify appropriate programs for consideration Acknowledge receipt of proposal Send submission updates Search / find & target opportunity Form partnerships Get business & technical assistance from grantor Develop proposal & contents (E–submission) Distribute solicitations Support applicant during proposal development Establish submission process Create / publish announcement Develop project/solicitation Response back Appeal step on allocation of non-competitive money Clearance process Establish milestone for completion of grant Information collection clearance Create forms 6 )Status & Update 3&5 )Authenticate&Intake 1 )Program Announcement 2&4 )Find & Apply 0 )Pre Programming PRE-AWARD Commit funds Obligate funds Disburse funds Funds control Congressional notification Public announcement 9 )Award Fulfillment Setup financial obligations and tracking Access to status review Coordinate Plan Conduct reviews (Admin, Budget, Policy, Merit, and Business Reviews) Make award decision and provide review output Notify Congress Merit/peer review panelist support services 10 )Receive Notification 8 )In Process Status Reviewand Support 7 )Conduct Review & Decision Prepare reports in a timely manner Focus messages on appropriate goals for sponsor Program unique reports Conduct site visits & one-on-one interactions with project director Financial compliance review Review program & reports Risk assessment (portfolio management) Audit tracking Amendments / modifications Conduct annual consultation Grant administration Administrative actions Recapture and reallocate funds Monitoring use of program income 12 )Reports 11 )Award Management & Oversight Submission of final reports Financial reconciliation Distribution & archiving of grant reports Link to financial management processes Financial reconciliation Enterprise Management Information Reporting Recapture property owed to the government Report inventions/copyrights Identify best practices; share with others 14 )Grantee Close-out 13 )Grantor Close-out ,5 2, AWARDPOST-AWARD CLOSE-OUT Process Flow Legend Highly Generic Generic With Flexible Business Rules/Data Fully Tailored # Circles indicate Grantee Functions # Squares indicate Agency Functions Common Grants Management business processes hosted by Shared Service Providers using reusable technology components.

11 Keys to Continued Success of E-Gov Goals 75% of agencies with acceptable business cases At least 50% (13) agencies managing projects to within 10% of cost, schedule, performance 90% of IT systems properly secured 50% of agencies close skill gaps Institutionalization of initiatives in business lines Goals 75% of agencies with acceptable business cases At least 50% (13) agencies managing projects to within 10% of cost, schedule, performance 90% of IT systems properly secured 50% of agencies close skill gaps Institutionalization of initiatives in business lines Results Factors Acceptable Business Cases Earned Value Management Cyber Security Human Capital Governance and Leadership Factors Acceptable Business Cases Earned Value Management Cyber Security Human Capital Governance and Leadership

12 What Is Coming  Common Solutions delivering simplified and unified outcomes  Adoption of data standards and modernization efforts in lieu of legacy systems  Business oriented approaches adopting best practices and shutting down ancillary and duplicative systems  Services-oriented Architecture (SOA)  Graduation of E-Gov Initiatives – completion of development & implementation phase  Development of fee-for-service business models  Increased agency adoption and customer utilization  Federal Enterprise Architecture  E-Government Initiatives  President’s Management Agenda

13 Questions