Margot Wiesner1 Competition and Cooperation Frankfurt Bookfair Saturday, Information Cost Sharing and Consortia Structures

Margot Wiesner2 HeBIS HeBIS -Konsortium Universities Darmstadt Frankfurt Giessen Kassel Mainz Marburg Advanced Technical Colleges Darmstadt Frankfurt Fulda Giessen Wiesbaden Landesbibliothek Wiesbaden

Margot Wiesner3 HeBIS HeBIS- Konsortium

Margot Wiesner4 HeBIS HeBIS-Konsortium

Margot Wiesner5 HeBIS HeBIS - Konsortium How do the members benefit from the consortium? Databases Added value Licences for about 50 products Increased purchasing power Increase of knowledge and experience in the e-market Centralized administration: -only one partner negotiates -access details are arranged centrally -access to databases on CD ROM is provided via a central server -central controlling of financial means -central cataloguing Cost savings Discounts of 5 to 50%, normally 10 to 15% Personnel costs

Margot Wiesner6 HeBIS HeBIS - Konsortium How do the members benefit from the consortium? E-Journals Added value Comfortable access to about e-journals from our users’ desktop (plus ABI/Inform) Cross access to the holdings of other consortium members Additional access to non- subscribed titles Small institutions benefit more from the consortium than big ones Cost savings (Example) Kluwer print holdings at the Univ. of Giessen in 2001: 40 subs.=39 titles=NLG Kluwer offers access to 688 titles worth NLG All consortium members have access to these 688 titles for a total fee of less than NLG For 444 titles there are no print subscriptions in the consortium

Margot Wiesner7 HeBIS HeBIS - Konsortium Piloting a Cost/Benefit Analysis: Databases Costs for one session with Web of Science Based on identical licence fees and usage reports Jan. to August 2001 Univ. Darmstadt: DEM 20,89 Univ. Kassel: DEM 61,96 Univ. Marburg: DEM 12,90 Univ. Giessen: DEM 19,44 Average costs (incl. 6 universities): DEM 25,19 50% central funding incl.

Margot Wiesner8 HeBIS HeBIS - Konsortium Piloting a Cost/Benefit Analysis: E-Journals Total journals costs of all member institutions: about DEM thereof costs for contractual agreed print holdings:about DEM Licence fees for about e-journals: about DEM Total costs for e-journal contracts incl. 12 % central funds: DEM Are these costs justifiable? Example According to the usage statistics of our SDOS Server in Frankfurt 58 of the 100 e-journals most used in Marburg have no print equivalents on the campus, but are provided via cross access (= 48% of full text downloads). Savings in subscription costs: about DEM

Margot Wiesner9 HeBIS HeBIS - Konsortium Print Subscriptions in 2001

Margot Wiesner10 HeBIS HeBIS - Konsortium Mid-term review We need more time to investigate costs and usage reports intensively in order to come to a realistic basis for future desicions. Problems 1Providers’ usage reports are insufficient and not comparable 2Users have not enough information about electronic resources and need more training in search strategies 3Holdings guarantees

Margot Wiesner11 HeBIS HeBIS - Konsortium Mid-term review Providers’ usage reports are insufficient and not comparable Parameters and terminology are different. Some publishers don‘t provide the information we weed or a variety of unnecessary data. Basic Requirements E-Journals: - Reports by site by fulltext downloads per title by time period - Reports by consortium by fulltext downloads per title by time period - Reports by consortium by fulltext downloads in total by time period Databases: - Logins by site by time period - Logins by consortium by time period

Margot Wiesner12 HeBIS HeBIS - Konsortium Mid-term review Use of electronic channels to search for academic information 54% of students (70% of lecturers) use electronic channels to get academic information in the following ways*): 64% (66%) prefere commercial search engines with questionable success*) 40% (58% ) use the local server of the university library for searches*) 6% (30%) are used to search in special online databasas*) Only 15% of students were introduced how to use electronic information by library staff.*) There is a lot to do to increase knowledge of the electronic resources provided by the consortium and to encourage the use of them. *) Replies to questionnaires from 3000 students (800 lecturers) in the sciences and social sciences. See: Nutzung elektronischer wissenschaftlicher Information in der Hochschulausbildung. Dortmund, 2001.

Margot Wiesner13 HeBIS HeBIS - Konsortium Mid-term review Holdings guarantees Subscription costs for Academic Research Libraries increased by 36% since Predicted Price Increase for 2002 amounts between 7% and 12%, depending on the billing currency.*) Most library budgets decrease or remain stagnant.Subscription cancellations are again inevitable. Only journals not covererd by consortial agreements can be cancelled. The deal is made at the expense of smaller publishers in the arts and humanities. E-journals contracts must provide a reasonable percentage of changes in holdings. *) EBSCO. Serials Prices

Margot Wiesner14 HeBIS HeBIS - Konsortium Will E-Only solve our problems? Only if no printed copies were available could usage really be determined. Agents‘ handling charges may be saved if subscriptions are placed directly with the publisher. But: Publishers offer to switch to the electronic version on subscription basis only. Each subscription has to be kept, even duplicate copies. It is as hard to talk faculty libraries into holding subscriptions as to talk them into cancelling print versions, if there are no considerable cost savings.

Margot Wiesner15 HeBIS HeBIS - Konsortium Will E-Only solve our problems? The electronic versions are generally offered for 90% of the base price. There could be cost savings if there were no different tax rates for print and online products in Germany. The Academic Press Model: Print first: 100% Print + 7%VAT 15% E-Content Fee + 16% VAT Online first: 90% E-Content Fee+ 16% VAT 25% Print + 7% VAT

Margot Wiesner16 HeBIS HeBIS - Konsortium Will E-Only solve our problems? Savings in personnel costs Unpacking, check-in, sorting:3 minutes per issue subscriptions = app issues:300 hours Binding Preparing for the bookbinder:8 minutes per vol. Check-in of bound volumes:2 minutes per vol. Shelving:1 minute per vol. Total personnel costs:DEM (app.) Binding costs for 1000 volumes:DEM Possible Savings:DEM

Margot Wiesner17 HeBIS HeBIS - Konsortium Sharing costs in the consortium Distribution of costs is based on central funding at the moment, normally following the rule: Databases: 50% central funds, 50% own expenses Journals: content fee=central funds, subscriptions=own expenses A formula for spreading costs as fair as possible should include usage and local costs for subscriptions*) A key for sharing costs in the consortium will only work on the condition that we find a way for sharing costs between central library and faculty libraries on each campus. *) AGUB [NRW]. Empfehlungen zum künftigen Einsatz der Zentralmittel

Margot Wiesner18 HeBIS HeBIS- Konsortium