Florida’s Water Management District Permitting Website – Phase II (Permitting Portal II)

Agenda History History The new project phase The new project phase Brief review of documents Brief review of documents –Charter –Scope –Technical Approach –Project Plan Recommendation Recommendation

History In November 2003, the Water Management Districts of Florida agreed to work together in a project that would: In November 2003, the Water Management Districts of Florida agreed to work together in a project that would: –Create a Water Management District web portal that assists individuals in obtaining regulatory information, submitting compliance information or a permit application.

History (cont.) The project was completed successfully in March The project was completed successfully in March The tool created provides: The tool created provides: –Basic guidance to the appropriate system, website and contact within the appropriate water management district by using a combination of simple questions and spatial tools. The Portal receives an average of 850 unique visits a month and about 45,000 hits. The Portal receives an average of 850 unique visits a month and about 45,000 hits.

History (cont.) The Permitting Portal provides a standardized web presence for all 5 Water Management Districts The Permitting Portal provides a standardized web presence for all 5 Water Management Districts

The New Project Phase During 2004 there were several proposals and possible approaches for the next phase of the project. During 2004 there were several proposals and possible approaches for the next phase of the project. In December 2004 a team was assembled to work on a charter, approach, recommendation and project plan to present to the E-Permitting committee in February. In December 2004 a team was assembled to work on a charter, approach, recommendation and project plan to present to the E-Permitting committee in February.

Brief Review of Documents Project Charter Project Charter –“Enhance the Water Management District web portal to include a spatial permit query tool to assist individuals in obtaining regulatory information.” FUNDAMENTAL OBJECTIVESMEASUREMENT Provide seamless access to permit data regardless of District boundaries. Project team approval. Create an exchange standard for ERP and Water Use permits Standards document has been created and approved by the project team. Develop and implement a common spatial permit search tool and supporting GIS layers for all 5 water management districts. The team has approved the spatial permit search tool and it is accessible on the Internet with an acceptable response time.

Brief Review of Documents Project Scope Project Scope –Enhance the existing permitting portal by including a common spatial permit query tool to assist individuals in obtaining basic regulatory information about a permit or a set of permits and then by referring them to the appropriate water management district if more detailed information is required –Will display a small set of standard permitting fields for CUP/WUP (16), CUP Stations/WUP Withdrawals (12), ERP (12) –Permit boundaries & CUP/WUP points will be displayed in spatial tool –Incorporation of address information into the spatial tools of the portal so that a user can enter an address to locate an area of interest

Brief Review of Documents Technical Approach Technical Approach –3 Possible Approaches: »Centralized Data, Centralized Spatial Tool »Decentralized Data, Centralized Spatial Tool »Decentralized Data, Decentralized Spatial Tool –Team recommends: »Centralized Data, Centralized Spatial Tool – A mechanism for regularly and automatically transferring permit data to central data/spatial servers is developed. A single spatial tool is developed and hosted by one District (SJRWMD). The District hosting the servers is responsible for the operation and maintenance of the servers. –Team has already agreed on the standard fields to be used for the transference mechanism

Brief Review of Documents Project Plan Project Plan –Project Completion Date: 8/31/2005 »Analysis – 12/13/2004 – 2/17/2005 »Design – 2/18/2005 – 3/24/2005 »Development – 3/18/2005 – 7/26/2005 »Testing – 7/27/2005 – 8/23/2005 »Implementation – 8/24/2005 – 8/31/2005 –Resources »3 Contracted Resources Project Manager Project Manager Developer for Script creation / Data transfer Developer for Script creation / Data transfer Developer for Spatial tool (SDE/ArcIMS) Developer for Spatial tool (SDE/ArcIMS) »Collaboration from District Staff –Team has reviewed project plan

Recommendation Team recommends proceeding with the project as described in the charter, scope, technical approach and project plan. Team recommends proceeding with the project as described in the charter, scope, technical approach and project plan. If approved, the project would continue with: If approved, the project would continue with: –Weekly meetings (phone, face-to-face or ) –Weekly status reports –Show and tell sessions –The use of SJRWMD’s PCS for project tracking and document storage

Questions