Lecture Excel: Basics Review. Anatomy of the Excel Window Name Box Formula Bar.

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Presentation transcript:

Lecture Excel: Basics Review

Anatomy of the Excel Window Name Box Formula Bar

Worksheet Selected Cell Rows Columns Cell Address Basic Vocabulary B 3

Worksheet Limits Last cell in a worksheet! IV Cell address of IV XFD Last cell in a worksheet! Cell address of XFD ,048,576

Typical Spreadsheet Formulas Values Titles LabelsBorders

Excel Cell Types Labels (text) Values (data) Formulas (calculation)

Labels Identifies values Left justified Examples: –Column headings –Row headings –Notes

Values Numbers, dates, times Can be used for calculations Right justified Examples: /29/94 4:40:31 (9876) Recognized as number if begins with – + # $ or any digit Number Date Time Negative Number

Formulas Specifies calculations to be performed Begins with an equal sign (=) Can contain cell references, arithmetic operators, values and built-in functions Recalculates when cell reference changes Example: = A1 + B2 Note: Without the equal sign, it's just a label.

Column Width Pound signs in cell indicate column is too small Need to widen column

Column Width (cont) Cell not large enough, but adjacent cell is filled Cell still not large enough, but adjacent cell is empty

Column Width (cont) Format, Column, Width, or Format, AutoFit Selection, or Double-click between columns

Using the Mouse Select cells to edit data Highlight a group of cells (a range) to edit them all at once Right-click on a cell for options Pointer icon: –Thick Select cell(s) –Thin Crosshair + Fill Data/Series/Copy –Four-WayMove cell(s)

Changing Cell Formats Easy way: use an icon Powerful way: –Menu: Format | Cells –Shortcut: Ctrl-1

Format Options Comma? Dollar Sign? Decimal Places? Negative Numbers?

Additional Cell Formatting Data should be formatted so it’s purpose is clear Use borders, colors, shading, font sizes to emphasize: Row & Column Titles “bottom line” Totals – Use Border

Additional Features Header/Footer Print Freeze Compare Lists

Header & Footer Your spreadsheets should have your logo in the header Insert – Header/Footer

Page SetupOptions Your spreadsheets should fit on one page Must have the appropriate header Be centered vertically and horizontally