1 William Bircham Head of Safety, Quality & Environment Amey Rail

2 Accept the “givens” Integration has happened for us BS8800 showed that ISO model was acceptable Will not discuss pros & cons of integration - just audit aspects

3 Integrating H&S and Environmental Auditing Definition of “Integrated Audit” Practicalities - time / money / resources Evidence of performance improvements How long before safety benefits are visible HSE & EA view Compromising of standards Integration thoroughness

4 Integrated Audit Definition The appraisal of processes to determine whether they are operating as documented…. …. and to determine if they are effective for their stated purpose……. ….and that the stated purpose is a benefit to the business

5 Practicalities of Integration Dependant upon:-  Complexity of current audit system  similarities of systems  Types of Audit:  1st Party - 2nd Party - 3rd Party  Big Bang approach v Little & often  Horizontal v Vertical audits  process e.g. Document Control  organisational e.g. Production Rule of thumb  The smaller the strategic Business Unit the easier and more cost effective the Audit integration process

6 Performance Improvements Corrective Action Requests

7 Performance Improvements each CAR takes up management time less CARs = more time for managers to do their job each Audit takes up management time less Audits = more time for managers to do their job identification of process synergies & duplications  build on one, remove the other move from compliance to procedures to good management practice reduction in ‘audit fatigue’ development of business process experts ‘super auditors’

8 How long before safety benefits are visible? Simple question - but almost impossible to measure in simplistic numerical terms Audits highlight failings in safety processes:  information flow (documents / structured meetings)  planning processes - identify shortcomings in advance Process changes - can be quickly implemented and are seen to add value which drives- Culture Changes measured with complex Culture models to demonstrate positive benefits  can do attitude  desire to improve

9 How long before safety benefits are visible?

10 HSE & EA view HSE Measures internal procedures against legislation Measures implementation of procedures Measure effectiveness of procedures EA Measures internal procedures against legislation Measures implementation of procedures Measure effectiveness of procedures

11 HSE & EA view Environmental Legislation Health & Safety Legislation Internal Procedures Compliance

12 H& Safety Procedures Environmental Procedures Compromising of standards Environmental Legislation Health & Safety Legislation Compliance Joint Procedures

13 Integrated Audit Thoroughness & Frequency Traditional Audits look at single Dept procedures only and measured:-  Health & Safety compliance  Environmental Management  Quality Management  Industry Specific (Safety Case regimes) compliance  An Audit (Sometimes several) for each discipline Integrated Audits look at multiple processes across the Business  Still measure compliance  Also measure contribution to business success  Less specific audits, but more thorough, overall reduction in time

14 Integrated Audit Thoroughness & Frequency Integrated  Robust Plan Required  Clear Linkages  Process Map Business, not Dept  Explore / reveal interfaces  Output from one audit feeds input to the next Traditional  Simple Plan Required  No Linkages  Process Map Dept, not Business  Ignores interfaces  Output from one audit has nil effect on the next Audit System Audit System

15 Summary Integrated audits work at the following levels:-  reduction in auditing time  increase in effective focusing of resources  can provide quick hits and long term improvement  can tackle business issues to improve the whole  seen as an aid rather than suffered  fewer Auditors (We have one for H&S, Env & QA!)  less paperwork

16 End