WSU- Day to Day Employment Basics Presented by Human Resource Services September 2011

Overview Governing Federal and State Laws, Rules and Regulations University Policies and Procedures and Guidelines Day to Day impacts How these elements work together

Past / Common Practice State Rules / Collective Bargaining Agreements Federal and State Laws and Regulations Administration and Decision Making Policies & Procedures Personnel Manuals

Department of Labor (DOL) Federal Regulatory Agencies Health Plans & BenefitsEqual Employment Opportunity Labor RelationsWages Leave BenefitsWork Hours Workers‘ Compensation Retirement Plans, Benefits & Savings Workplace Safety & Health Unemployment InsuranceYouth & Labor

The Revised Code of Washington (RCW) is the compilation of all permanent laws now in force.Revised Code of Washington Washington Administrative CodeWashington Administrative Code (WAC) Regulations of executive branch agencies are issued by authority of statutes. Title 357 Title 357 Office of the State Human Resources Director Washington State Laws and Rules

WAC 357 WAC 357 Office of State HR Director Washington State Laws and Rules Classification Recruitment, assessment, and certification Appointment and reemployment Reasonable accommodation Compensation Holidays and leave Discipline Layoff and separation.

WSU Policies and Procedures Office of Procedures, Records, and Forms Executive Policies Business Policies and Procedures Safety Policies and Procedures

WSU Policies and Procedures Executive Policies EP 4 - Electronic Communication Policy: Policy on Electronic Publishing and Appropriate Use of Information Technology Resources EP 12 Equal Employment Opportunity and Affirmative Action Policy EP15 -Policy Prohibiting Discrimination and Sexual Harassment

WSU Policies and Procedures Business Policies and Procedures Property20 Finance30 Safety and Security50 Payroll55 Position Control58 Personnel60 Records90

WSU Policies and Manuals Faculty Manual The Faculty Manual contains the policies and procedures governing faculty rights, privileges, and responsibilities passed by the Faculty Senate and approved by the President and the Board of Regents. Administrative Professional Handbook Contains a compilation of current policies relating to AP employment, these policies evolve over time as the institution and its internal and external environment change.

Collective Bargaining Agreements Contracts Contracts Washington Federation of State Employees Washington State University Police Guild Teamsters Local 690 Public School Employees

University Guidelines Alcohol and Drug Abuse Information Ethics Tuition Fee Waiver Workplace Climate and Concerns

Classification Fair Labor Standards Act (FLSA) Industrial Welfare Act (Breaks/Lunch Periods) Performance and Evaluations Leave and Return to Work Various WSU and department guidelines Day to Day Impacts

Civil Service (CS) and Bargaining Unit(BU): Classified in accordance with the state classification specification (WAC ) Administrative Professional: Classified in accordance with WSU classification guidelines and in accordance with RCW and (3) (3) Faculty: Classified in accordance with the Faculty Manual and the Provost’s Office Classification

Classification: Position Descriptions Duties Required Qualification/Competencies Essential functions Other job-related information as needed

Determining a Classification Primary Duty Actual Duties vs. Described Duties Discretion and Independent Judgment

Fair Labor Standards Act FLSA sets and regulates minimum wage, overtime pay, equal pay, record keeping, and child labor standards for covered employees. Basic Rule = Everyone is a covered employee  except for the exceptions.

What Constitutes Overtime for Overtime Eligible Employees? Civil Service Employees (WAC ) Hours of work in excess of 40 hours / week* Work on scheduled day off Work on a holiday (WAC ) Work on personal holiday (WAC ) Administrative Professional Hours of work in excess of 40 hours / week* * Leave with pay is NOT considered time worked.

WAC Overtime Standards Employees covered under the FLSA must be paid overtime at their regular rate for time worked over 40 hours/work week (WAC ). Compensatory time (time off with pay) at the rate of time and one-half may substitute for paid overtime if employee and employer agree (WAC ).

Industrial Welfare Act (WA) Employees are allowed an unpaid meal period of at least thirty minutes. Employees are allowed a rest period of not less than ten minutes, on the employer's time. (WAC ) WSU gives 15 minute paid rest periods EXCEPTION: Meal and rest period may not be required if an agreement is signed to voluntarily waive them on a regular basis.

Leave Policies Civil Service WAC BPPM Collective Bargaining Unit Collective Bargaining Unit Agreements Administrative Professional AP Handbook BPPM Faculty Faculty Manual BPPM 60.56

Leave Available through WSU Annual Leave Sick Leave Holidays Personal Holiday Compensatory Time Family Medical Leave Domestic Violence Leave Shared Leave Leave Without Pay Civil Leave Military Leave Military Family Leave Parental Leave Work-Related Injury/ Illness Leave

Requesting Leave Requests for Annual Leave and LWOP Submit request to Supervisor Make a timely request Supervisor informs employee as to whether or not leave is approved. Exception: Medical Leave requests are administered through Human Resource Services.

Return To Work If needed, attending Physician completes: Work Assessment form o Identifies capabilities and limitations o Duration of limitations HRS will notify supervisor, employee and department head of limitations and duration

University Guidelines Alcohol and Drug Abuse Information Computer Investigation Information Discrimination and Sexual Harassment Resources Ethics Tuition Fee Waiver Workplace Climate and Concerns

Department Guidelines and Procedures Appropriate Dress Call -In Equipment Usage Leave Requests Overtime approval Phone Etiquette Work Schedules, including breaks

Employee Assistance Program EAP is a free and confidential service available to WSU staff. Staff can schedule appointments with an EAP Counselor by contacting The EAP assists in identifying, managing, and resolving personal and work-related issues that may affect job performance or quality of life issues. The EAP provides counseling, education, and consultation services to improve job performance, worker health, and the well-being of the employee and their family.

Resources Training - SkillSoft and HRS Training BPPM and WAC’s AP Handbook and Faculty Manual Office for Equal Opportunity Human Resource Services  Questions can be directed to HRS at , or

WSU employees attending this session via videoconferencing and who wish to have it documented on their training history must notify Human Resource Services within three days of the session date: