Reading Budget Balances in Banner and Other Related Budget Information HRD Class CT250 Instructor: Bryan Elmore, Senior Accountant Budget Services Phone: Website: /business_office/budget/
Topics for Discussion Banner Self Service (SSB) Banner Self Service (SSB) –Budget Queries –Transfers (Regular & Multi-Line) –Document Approvals –View Documents Banner Admin (Admin) Banner Admin (Admin) –Budget Status (FGIBDST) –Pool Balances (FGIBAVL) –Cash Balances (FGITBAL, FGITBSR)
Budget Queries Budget Status by Account Budget Status by Account Budget Status by Organizational Hierarchy Budget Status by Organizational Hierarchy Budget Quick Query Budget Quick Query
Budget Queries (cont.) 10 Total Operating Ledger Data Columns Adopted Budget (Original Budget - BD01) Budget Adjustment (AU04, BD04) Adjusted Budget Year-to-Date Commitments Available Balance
Budget Queries (cont.) Query Information Fiscal Year Budget Period Comparison Columns Chart Fund/Org Wildcard Revenue
Reading Balances Formula for calculating balance: (Adjusted Bud) +/- (Year to Date) +/- (Commitments) = Available Balance
Budget Status by Account
Budget Status by Org. Hierarchy
Budget Transfers Regular Regular –Date –Type –Transfer Amount –Chart –Fund, Org, Account, Program –Description –Budget Period
Budget Transfers (cont.) Multiple Line Multiple Line –Date –Type –Document Amount –Chart (Each line) –Fund, Org, Account, Program –Amount –Sign Indicator –Description –Budget Period
Document Approvals Documents awaiting your approval Documents awaiting your approval Documents you can approve Documents you can approve Disapproving documents Disapproving documents
Viewing Documents Drop-down box Drop-down box View the document View the document View the history View the history
Budget Status (Admin) FGIBDST FGIBDST –Org comes before fund –No original budget –Revenue box must be checked to see revenue
Budget Availability Status FGIBAVL FGIBAVL –Must use lowest pool account number for your org –Fund comes before org –Revenue cannot be seen in this screen –Balances by pool
General Ledger Balances FGITBAL FGITBAL –Only look at these if you have stand-alone funds (no base or other unrestricted funds) –Claim on Cash (11000) –May have to add or subtract due to/due from balances FGITBSR FGITBSR –Gives you one fund balance total at bottom of screen
Other Topics Budget Status Reports (FGRBDSC) Budget Status Reports (FGRBDSC) Organizational Detail Reports (FGRODTA) Organizational Detail Reports (FGRODTA) Budget Carryover Budget Carryover