OSR 101: Introduction and Orientation to AAMC-OSR Association of American Medical Colleges - Organization of Student Representatives https://www.aamc.org/members/osr/ Updated October 2014

AAMC Mission The AAMC serves and leads the academic medicine community to improve the health of all. 141 accredited U.S. medical schools The Association of American Medical Colleges is a nonprofit association of medical schools, teaching hospitals, and academic societies: 17 accredited Canadian medical schools Over 400 major teaching hospitals and health systems, including 90 affiliated health systems and 51 Veterans Affairs medical centers Who is the AAMC and what is their purpose? This slide is a broad, basic overview. The AAMC was founded in 1876 by 22 medical school deans. Within academic medicine today, there are approximately 128,000 faculty, 75,000 medical students, and 110,000 residents. The AAMC carries out its mission by: educating the physician and medical scientist workforce, discovering new medical knowledge, developing innovative technologies for prevention, diagnosis and treatment of disease, and providing health care services in academic settings. Nearly 90 academic and scientific societies Representing 128,000 faculty members, 75,000 medical students and 110,000 residents

AAMC Through its many programs and services, the AAMC strengthens the world's most advanced medical care by supporting the entire spectrum of education, research, and patient care activities conducted by our member institutions. The AAMC and our members are dedicated to the communities we serve and steadfast in our desire to earn and keep the public's trust for the role we play in improving the nation's health.

AAMC Strategy Map Mission Why We Exist The AAMC serves and leads the academic medicine community to improve the health of all Areas of Impact What We Achieve Medical Education Care Delivery Research Diversity and Inclusion Impact Strategy What We Do Operational Strategy How We Work People Culture Finances Infrastructure Policy & Advocacy Learning & Leadership Integrated Service Programs Member Capacity Building Diagram reflects overlapping—not siloed—work in mission areas; horizontal orientation as to not imply a hierarchy Learning and Leadership: The AAMC helps individuals within academic medicine grow and learn in their professional roles and develop their leadership capacities. Illustrative examples of existing work: Leadership development products and programs; professional development councils, organizations, groups and forums Member Capacity Building: The AAMC accelerates the capacities of medical schools and teaching hospitals to tackle their biggest challenges. Illustrative examples of existing work: Aligning and Educating for Quality (AE4Q), Best Practices for Better Care, Faculty Forward, Holistic Review, Readiness for Reform/Bundled Payment Project, Research on Care Collaborative, Urban Univs For Health Integrated Service Programs: The AAMC plays a continuous role in the educational and career development of health professionals from middle school until retirement. Illustrative examples of existing Policy and Advocacy (self-explanatory) work: MCAT, MSAR, AMCAS, CiM, VSAS, GHLO, ERAS, FIRST, eFOLIO, MEP

Membership Organization “3 Organizations in 1” Membership Organization We are Service Organization Think Tank

AAMC AAMC Services AAMC Publications www.aamc.org American Medical College Application Service (AMCAS) Careers in Medicine (CiM) Electronic Residency Application Service (ERAS) Financial Information, Resources, Services, & Tools for Medical Education (FIRST) Medical College Admission Test (MCAT) Visiting Student Application Service (VSAS) AAMC Publications What services does the AAMC provide? What information do they publish? The AAMC website provides information regarding the Association’s programs, services, meetings, staff contacts, and Annual Meeting program. It also includes a student and applicant hub (www.aamc.org/students) containing information for people considering medicine as a career, applicants to medical school, enrolled medical students, and residents. AMCAS is a processing service used by many medical school admissions officers to simplify and standardize the medical school admissions process. Careers in Medicine (CiM) is a web-based career planning program – it helps medical students understand their specialty options and assists them in applying to a residency program that fits their career goals. ERAS is a service that medical students use to apply to residency programs. FIRST provide financial tools to help navigate the complexities of student debt. VSAS an AAMC application designed to streamline the application process for senior "away" electives at other U.S. LCME medical schools and independent academic medical centers that are members of COTH. The AAMC Reporter is a monthly newsletter with feature stories, opinion pieces, standing columns, etc. Washington Highlights is a weekly news bulletin covering legislative events in Washington, DC. To subscribe: https://www.aamc.org/advocacy/washhigh/ AAMC-STAT is a free newsletter, emailed to subscribers weekly. It offers brief and immediate news bites, relevant national news and links. To subscribe: https://www.aamc.org/newsroom/aamcstat/ www.aamc.org/publications AAMC Reporter Washington Highlights AAMC-STAT

Leadership Forum Groups Board of Directors Groups Mission Panels MISSION/MEMBERS Groups GSA GIA GBA GEA GIP GDI GFA GWIMS COD Mission Panels Board of Directors Councils & Orgs COTH Education CAS Health Care OSR ORR Research A 17-member Board of Directors governs the AAMC, which includes a medical student. Professional Development Groups: The AAMC supports a number of professional development groups for individuals in leadership positions at member medical schools, teaching hospitals, and academic societies. AAMC professional development groups foster growth and leadership skills and provide opportunities for networking and information sharing. Leadership from council, groups, and organizations convene twice a year during leadership forums to discuss issues of import to academic medicine. CMOG GRR GREAT GRMC GRA GIR GRAND GFP Groups MISSION/MEMBERS

AAMC Leadership Team Effective October 2014 Information Technology Medical Education Services Human Resources Maryellen Gusic, M.D. Chief Medical Education Officer Diana Bourke Gabrielle Campbell Chief Services Officer Chief Information Officer Office of the President Finance and Administration Roby Hunt Chief Human Resources Officer Health Care Affairs Operations and Services Jennifer M. Schlener Chief of Staff Janis Orlowski, M.D. Interim Chief Health Care Officer Bernard K. Jarvis, M.B.A., C.P.A. Chief Financial and Administrative Officer Robert F. Jones, Ph.D. Chief Operating Officer Office of the President Legal Frank R. Trinity, J.D. Chief Legal Officer Darrell G. Kirch, M.D. President & CEO Policy, Strategy, and Outreach Learning Scientific Affairs Constance Filling Chief Learning Officer Atul Grover, M.D., Ph.D. Chief Public Policy Officer Ann C. Bonham, Ph.D. Chief Scientific Officer Academic Affairs Diversity Policy and Programs Communications John E. Prescott, M.D. Chief Academic Officer Elisa K. Siegel Chief Communications and Marketing Officer Marc A. Nivet, Ed.D. Chief Diversity Officer

How AAMC Operates With one voice Board of Directors Decision by consensus With one voice Coalition participant Few standing committees Staff driven

History of the OSR At the 1971 AAMC Annual Meeting, the OSR was created to: Facilitate the expression of students' ideas and views Incorporate students into the governance of the AAMC Foster the exchange of ideas among students and other concerned groups Facilitate students' action on health care issues In 1968, the AAMC passed a resolution calling for the development of mechanisms for student participation in the affairs of the AAMC. Two years later, the Assembly adopted an addition to the bylaws, creating the OSR. At the 1971 AAMC Annual Meeting, the OSR was created with the following intentions: to facilitate the expression of students' ideas and views, to incorporate students into the governance of the AAMC, to foster the exchange of ideas among students and other concerned groups, and to facilitate students' action on health care issues.

Purpose of the OSR The OSR was formed in 1971 to: Advance leadership skills Regularly communicate Assess and represent Provide a forumTo provide a forum through which medical students can communicate about medical education, research, and patient care What is the purpose of the OSR? The OSR was formed in 1971 to: Leadership skills: To advance the development of leadership skills among medical students Regularly communicate: To regularly communicate the activities and discussions within the academic medicine community to all medical students Assess and represent: To accurately assess and represent the views and interests of all medical students to the AAMC Provide a forum: To provide a forum through which medical students can communicate about medical education, research, and patient care

Mission of the OSR Representation The OSR fulfills a unique role among medical student organizations: It provides medical students with representation in the AAMC, the nation’s largest association dedicated solely to the advancement of academic medicine. Representation The OSR ensures that medical students actively participate in directing their educations, preserving their rights, and delineating their professional responsibilities. Actively participate in directing students’ educations The OSR provides medical students with a voice in academic medicine at the national level and fosters student involvement and awareness at the local level. What is the mission of the OSR? Similarly, feel free to expand on these OSR missions or give examples of your experience in the OSR. National level and local level

OSR Strategic Goals Strategic Goals To provide medical student input on issues addressed by the AAMC and state and federal governments that will impact student education, quality of life, or professional development. To facilitate communication between student bodies of different medical schools and between medical student organizations regarding issues relevant to medical student life and education. Strategic Goals What are the OSR’s national goals? This is quite a bit of text – you may want to summarize and hit the highlights. Or throw in examples of how these goals are being achieved. To develop and implement OSR initiatives and aid in the development and implementation of AAMC initiatives.

OSR Strategic Goals Strategic Goals To encourage education techniques and objectives that provide medical students with the intellectual skills, professional standards, and knowledge required to meet the needs of an evolving health care system. To assure that all medical students possess equal freedom and opportunity to pursue the career directions of their choice. Strategic Goals To advance the development of leadership skills among medical students through participation in local and national OSR positions. To assure a safe, supportive learning environment free of abuse, unreasonable health risks, bias, and inequities.

OSR National Priorities ACGME U.S. residency program match data Assuring the continued strength of the academic environment under health care reform and managed care Career planning Curriculum changes & innovations Diversity in medical education GLBTI issues Guidelines for use of medical interpreter services Humanism in medicine Holistic admissions Institutional mental health services and resources Joining Forces Initiative National Board of Medical Examiners' issues National Resident Matching Program issues Student debt and the cost of medical education Student healthcare and insurance What are the national priorities of the OSR? You can explain that the Ad Board is working on specific projects that relate to these priorities. Also, explain how regional and local reps can get involved. OSR active in including LGBTI questions on student questionnaires, joining forces initiatives

AAMC Arnold P. Gold Foundation Humanism in Medicine Award Supported by the Arnold P. Gold Foundation, the AAMC annually recognizes a medical school faculty physician who exemplifies the qualities of a caring and compassionate mentor in the teaching and advising of medical students. The OSR administers the award and the recipient is announced and honored during a formal awards ceremony during the AAMC Annual Meeting each fall. How does the OSR recognize humanism in medicine? Feel free to talk about recipient Be sure to talk about recent nominations from your school and how to go about nominating someone for the award. For more information: https://www.aamc.org/members/osr/humanism/

OSR Associate Representatives OSR Representation OSR Associate Representatives Medical students who are enrolled in Canadian medical schools. OSR Representatives Includes one primary and three alternate institutional representatives from each of the 141 U.S. AAMC member medical schools. Elected by their medical schools to monitor activities at their institutions, represent student opinions to the OSR Administrative Board (Ad Board), and relay national OSR and AAMC priorities to the students and staff of their institutions. Members of the AAMC Are institutions rather than individuals; the AAMC does not offer individual memberships. What is the structure of the OSR? OSR reps from each school comprise a region. Four regions comprise the general OSR.

What is the Role of an OSR Rep? Be aware of student concerns at your school: know your constituents. Share these concerns with the OSR / OSR Ad Board Learn about the OSR/AAMC and the resources available to you and the student population Promote the initiatives of the OSR: Humanism in Medicine, diversity, Careers in Medicine, joining forces initiative, student debt, health insurance, etc. Disseminate information from the OSR to your school’s students and administration. Elect officers of the OSR who will represent all students to the AAMC. What exactly does an OSR rep do? You can elaborate on how these responsibilities are carried out. Edit the text to make this slide school-specific.

OSR Meetings AAMC Annual Meeting Held annually every fall (OSR portion typically runs Friday-Sunday) Nov. 7-12, 2014 – Chicago, IL Nov. 6-11, 2015 – Baltimore Nov. 11-16, 2016 – Seattle Nov. 3-8, 2017 – Boston OSR Regional Meetings Held annually every spring in conjunction with Group on Student Affairs (GSA). Each region meets separately or jointly. April 9-12, 2015 – CGSA/CGEA/COSR Joint Regional Meeting – Columbus, Ohio April 15-18, 2015 – SGSA/SOSR and NEGSA/NEOSR Joint Regional Meeting – New Orleans April 24-26, 2015 – WGSA/WGEA/WOSR Joint Regional Meeting – UCSD – San Diego You can talk about the meetings you’ve attended.

OSR Meetings At the meetings: Attend session topics of particular interest to your school. Attend regional and general meetings for updates on various issues in medical education Share information/input via posters, networking, and discussion at business meetings New projects at your school Issues at your school Give input regarding national issues Vote for national and regional officers Network outside of OSR with other meeting attendees What happens at OSR Meetings? Again, discuss interesting things you’ve seen or done, etc. Edit the text to make this slide school-specific.

OSR Meetings After the meetings: Return to your school and Share what you’ve learned Discuss rising national issues Get input from your fellow students Communicate with the student government, student affairs dean, and head Dean Communicate with students via e-mail, newsletters, etc. Report back to the OSR Ad Board What about after the meetings? Explain what OSR responsibilities are after the meeting. Edit the text to make this slide school-specific.

OSR Administrative Board “Ad Board” OSR Leadership OSR Administrative Board “Ad Board” 12 medical students OSR Chair (3 year position) Chair-Elect (1 year) Chair (1 year) Immediate Past Chair (1 year) Four Regional Chairs (1 year position) Central Northeast Southern Western National Delegates (1 year position) Elected to work on the following interest areas: Communications Community & Diversity Legislative Affairs Medical Education Student Affairs National Delegates are elected for a 1-year term. Each National Delegate focuses on one of five major areas of interest: communications, community & diversity, legislative affairs, medical education, and student affairs. Meets quarterly in DC sets OSR national agenda and addresses issues of national concern of medical students Implements ideas and projects OSR contributes to the AAMC by attending leadership forums, meeting regularly with AAMC leadership, councils and ORR, and providing input and feedback on AAMC initiatives and priorities, meet regularly with Dr. Kirch, Dr. Prescott and other chiefs as issues arise – serve as somewhat of a focus group for the AAMC FIRST Efolio MedEdPORTAL MSAR aspiringdocs Plan OSR portion of AAMC annual meeting Student Member on AAMC Board of Directors serves as Ex-Officio Member

OSR Regional Officers Regional Officers Elected during regional meetings every spring Regional Chairs (1 year position) Elected from each region in the spring and take office in fall Central Northeast Southern Western Regional Delegates (1-year position) Five are elected in each region to work with National Delegates and Regional Chairs. Take office in the spring, upon election. Communications Community & Diversity Legislative Medical Education Student Affairs Regional chairs – elected by regions in spring - plan spring regional meetings – regional delegates assist as well. Regional delegates are also elected at regional meetings. One is elected in each region for each of the 5 interest areas (total of 20 Regional Delegates) – they work directly with the National Delegate on committees in that area on pertinent OSR projects.

Med Students & Administrators Web site Email, List-serve OSR Newsletter Annual & Regional Meetings Email Conference Calls OSR Ad Board Meetings Annual & Regional Meetings Email, List-serve Web site OSR Newsletter Surveys Annual & Regional Meetings Ad Board OSR Reps OSR Communications Web site Email, List-serve Flyers & Info Sheets Student Organizations Meetings with Deans Presentations & Reports Web site Email, List-serve Flyers & Info Sheets Student Organizations Meetings with Deans Presentations & Reports Med Students & Administrators

Additional Opportunities OSR Liaisons OSR Reps are selected to serve as liaisons to various committees. Examples: Careers in Medicine Advisory Committee ERAS (Electronic Residency Application Service) Group on Student Affairs Committees (5) Holistic Review Advisory Committee National Board of Medical Examiners Student Survey Advisory Group Women in Medicine & Science Steering Committee Are there any other positions within the OSR? (Can I get involved in a position with less time commitment required?) There are 20 OSR liaison positions Each year, OSR reps can apply for a liaison position to a committee in which they have a special interest. Students are selected by the Ad Board and serve as the primary link between the OSR Ad Board, the committees, and medical students. Liaisons are responsible for attending their respective committee meetings (travel expenses for committee meetings are paid for by the committee) and reporting back to the OSR about pertinent developments. Applications go out in November, are due in January – look for information in your inbox! Available positions for this coming year are listed on the Flashdrive

What are Your Resources? AAMC web site: https://www.aamc.org OSR web site: https://www.aamc.org/members/osr OSR resources: https://www.aamc.org/members/osr/resources/ Medical Student resources: https://www.aamc.org/members/osr/programs/ OSR Representatives’ Directory National, regional, and legislative affairs listserves and updates How can I find out more about the AAMC and OSR? As a medical student, you can access the AAMC and OSR web sites. As an OSR rep, you can access contact information and professional interests of other OSR reps through the Representatives’ Directory.

Resources I wish I had known about when I became an OSR Rep: The wheel has already been invented! OSR Handbook 2015: everything about the OSR OSR effective practices guidelines: how to share info about the OSR How to share information at your home institution How to start a local OSR interest group OSR FAQs Results of OSR Listserve Questionnaires OSR Medical Education Resources OSR Legislative Affairs Resources Who are the current regional and national OSR leaders? When in doubt – ask! No issue or question is too small. All of these resources may be found on the OSR web site.

Need to contact an OSR rep? OSR Representatives’ Directory How do I access the Representatives’ Directory and OSR Online Community? These sites are password protected and available to OSR Reps at each school. This way, only OSR reps can access your contact information.

OSR Elections / Position Descriptions https://www. aamc OSR Chair-Elect (3 year position) You must be your school's primary representative by November 7 before you are eligible to run for office. 5 National Delegates (1 year position, elected at large) ·       National Delegate for Communications ·       National Delegate for Community and Diversity ·       National Delegate for Legislative Affairs ·       National Delegate for Medical Education ·       National Delegate for Student Affairs Please be sure to check with your student affairs dean before running for national office to ensure your school’s support to participate and attend the 4 OSR Ad Board meetings. Nominations will close at 5:00 PM Friday. https://www.aamc.org/members/osr/representation/356532/osrelections.html

OSR Staff AAMC Headquarters Washington, D.C. Mary Halicki, halicki@aamc.org OSR Director, Student & Community Service Programs Monique Mauge, mmauge@aamc.org Administrative Specialist Michelle Harrison, mharrison@aamc.org The Ad Board meets at AAMC Headquarters four times a year and works on national projects to carry out OSR goals and interests. They work closely with AAMC staff during meetings and throughout the year. They also work with regional and local OSR reps to facilitate specific projects. You can email Ally anytime with questions about the AAMC or OSR, etc.

Welcome to the AAMC-OSR! Run for a position! (Regionally or Nationally) Liaison positions – be the student liaison representative on one of many committees in the AAMC (applications due in January). Reach out on the listserve to solicit information from fellow reps, and respond to similar requests when you see them in your inbox. Reach out to deans at your school for advice, join your Student Council/Student body committee to keep your finger on the pulse at your institution. Put together a nomination packet for the Arnold P Gold Humanism in Medicine Award (due in the Spring). Attend your Regional Meetings – Spring of each year and have fun/network with your fellow representatives! GOOD WORK! Thank you for “spreading the word” and sharing your excitement about the OSR with your school!