Graphing Data in Excel The Chart Wizard Making a Chart Perfect Making New Charts Without Making New Charts

Let’s Get Some Data to Chart (Graph) Open the Training Materials folder on the desktop  icon next to heading of Agenda & Materials page of CD when you’re home Double Click on MMS Reading.xls When it opens it should look very familiar

The Chart Wizard Highlight the data you want to put on a Chart  We’ll start with 5 th grade change data ( M12:P15 ) Tap the Chart Wizard icon (tool bar).

The Chart Wizard (Cont.) 1 st Page of the Wizard (Chart Type)  Tap on a picture of Chart It tells you what type of Chart Clicking the bar below shows a small version of what it would look like  Select the Clustered Column with 3-D Visual Effect (Select it and Click Next).

The Chart Wizard (Cont.) 2 nd Screen (Selecting X / Y data)  Defaults to Series being in rows  Click Columns to see what it does  Go back to Rows before you click Next.

The Chart Wizard (Cont.) 3 rd Screen (Labeling and Formatting)  Labeling the Chart and the Axes *  Axes *  Gridlines *  Legend *  Data Labels *  Data Table*  When everything is right, click Next.

The Chart Wizard (Cont.) 4 th Screen (Where to put the chart)  As a new sheet Inserts a new worksheet in your workbook and puts the chart there Type a name for the chart (5 th Chng 01-02)  As an object in Puts the chart as a picture on the existing sheet of your choice  Select As a new sheet but… DON’T CLICK FINISH YET!

The Chart Wizard (Cont.) Moving back and forth in Wizard  Click on back to move to the previous screen  Next to move to the next  Only click Finish when you’ve got it right When you have the Chart looking like you want and headed for a new sheet, click on Finish You can re-enter the Wizard at any time by selecting the chart and again clicking the Chart Wizard Icon

Formatting / Editing a Chart Select the element you want to change  Little black boxes will appear at corners Go to Format / Selected…  What appears behind selected depends on what you have selected You can now change whatever appears for the element you’re working on  Format Y Axis / Scale (min -15 to max 15)  Format Data Series / Fill Effects / Pattern Click OK to change the chart.

Charting Equivalent Data (Cont.) Copying the Chart  Select the Sheet with 5 th Chng  Edit / Move or Copy Sheet or Right Click / Move or Copy Sheet Click box by Copy Sheet Select sheet in front of which the new sheet will go Click OK  Rename the new sheet (8 th Chng 01-02) Format / Sheet / Rename or Right Click / Rename

Charting Equivalent Data (Cont.) Changing Data on Chart  Chart / Source Data  Select Equivalent 8 th Grade Data Table  Click OK The Chart now reflects the 8 th grade numbers Could you copy this data table so that it calculates change?

Using the Chart Wizard Select the 5 th grade total met data table Click on the Chart Wizard icon Use the wizard to create your chart Save it on a new worksheet (5 th Total Met)

Adjust the Scale Right Click on the vertical axis Click on Format Axis Click Scale tab Adjust Maximum to 100 Make any other changes to the chart you see fit

Replicating the Chart Copy the chart to a new worksheet Rename the new worksheet Chart / Source Data Select the 8 th grade data Make needed changes to make it the 8 th grade graph

Okay Charters Extraordinaire… You can now  Create data tables suitable for the Chart Wizard  Use the Chart Wizard to create graphs  Make changes to the resulting chart  Copy graphs  Retarget the graph’s source data to create graphs of new data