Guest Portal for Researchers UMDNJ Ed Castagna University of Medicine and Dentistry of New Jersey

Guest Portal for Researchers Guest Portal For Researchers –Description of Researchers and their Support Staff within UMDNJ –Coeus as a Computer System Supporting Researcher’s Tracking of Proposals, Awards, Subcontracts… –Problems Supporting Coeus users who are not paid by UMDNJ –Sponsored Accounts (on their way out) –Guess Portal for Researchers (Authentication of Non-Paid UMDNJ Affiliates) UMDNJ

Guest Portal for Researchers Description of Researchers and their Support Staff within UMDNJ –UMDNJ School’s Office of Research – Oversight for Research run within UMDNJ (RWJ, SOM, NJMS…) All Staff Members are currently paid by UMDNJ Tracking Proposed and Awarded Research –Researchers Bring in Research Dollars (Sources of funding within UMDNJ are: State Taxes, Tuition, Research Funding) Can’t run research on their own, only as members within UMDNJ Research Enterprise. UMDNJ

Guest Portal for Researchers Description of Researchers and their Support Staff within UMDNJ –Researchers (continued) Sometimes, their faculty appointment may be linked with their awarded research within UMDNJ Researchers are faculty members within a specific department Are either paid by UMDNJ or nonpaid by UMDNJ in some cases (Kessler, Howard Hughes…) –Departmental Research Staff Assist with Creating Proposals. Assist with tracking award dollars. Either Paid UMDNJ Staff or Paid by the Research. UMDNJ

Guest Portal for Researchers Coeus as a Computer System Supporting Researcher’s Tracking of Proposals, Awards, Subcontracts… –Allows Electronic Submission of Grants to grants.gov –Allows Tracking Proposals waiting for Award. –Allows Tracking Award Notices which represent $$$ coming into UMDNJ. –Allows Reporting to Sponsors, Federal Regulators, Board of Trustees, etc. –Authentication via LDAP (CORE LDAP currently) –User Accounts with Roles (Principal Investigator, Research Administrator, Dean, Chair, Departmental Research Administrator…) UMDNJ

Guest Portal for Researchers Problems Supporting users who are not paid by UMDNJ –Unpaid People don’t get Core Accounts Automatically (LDAP Username/Password not available) Sponsored Accounts (on their way out) –You used to be able to ask for Sponsored accounts which could be used to access to computer systems for a period of time. No new Sponsored Accounts are being registered within IST/CST UMDNJ

Guest Portal for Researchers Guess Portal Access (as a possible solution) Roles Played by Researchers –Staff within a Department (eg. EOHSI) not paid for by UMDNJ would like to access Coeus to create proposals, review proposals, assist with budgets –Faculty within a Department (eg. EOHSI) not paid for by UMDNJ would like to access Coeus to create proposals for submission to Federal Sponsors. –Either already existing long-term researchers or –New Faculty interested in becoming members of UMDNJ Community after they are awarded a grant. UMDNJ

Guest Portal for Researchers Guess Portal Access (as a possible solution) Web Based Assets Available to Researchers –LIFT (Proposals are typically large files >32MB in size is not uncommon) –Secure Shared Web Areas for sharing research related documentation between research group members –Authentication to Coeus Computer System through Guest Portal Login. –Other Assets as made available by the Portal Group UMDNJ

UMDNJ Project Methodology Next Steps Q & A UMDNJ