Chapter 1 Introduction to Spreadsheet

Agenda Download the practice files Spreadsheet application Workbook and worksheet Toolbar Cell Formatting Printing

Download Files Office 2003 Student Download tab Exploring Excel 2003 Revised Edition Save to selected the drive and folder

Unzip Files Double click exp2003_xlsrev_data.exe Click run Click ok Click unzip Double click Exploring_Excel directory to look files

Spreadsheet Application A managerial tool to perform what if repetitive calculation To improve decision making To increase productivity

Workbook and Worksheet Workbook includes one or more worksheet Worksheet is a spreadsheet Spreadsheet –A computerized ledger –Divided into rows and columns to form cells Operation –Open, close, save, save as, print –Insert, delete, move, copy, rename

Toolbar Appear beneath the menu bar Standard toolbar: buttons correspond to most basic commands in Excel –Opening, closing, and saving a workbook Formatting toolbar: buttons correspond to common formatting operations –Boldface and cell alignment Display toolbar –View, toolbar –View, toolbar, customize, options

Cell The intersection of a row and a column Cell reference uniquely identifies a cell with its column letter and row number

Cell - Type of Cell Entry Constant: an entry that does not change –Can be a numeric value or descriptive text Function: a predefined computational task Formula: a combination of numeric constants, cell references, arithmetic operators, and functions –Always begins with an equal sign

Cell - Range Range: a rectangular group of cells –A single cell –The entire worksheet –A row (or part of a row) –A column (or part of a column) –Multiple rows and/or columns

Cell - Reference Absolute reference: remains constant when copied –With dollar signs before the column and row Relative reference: adjusts during a copy operation –Without dollar signs before the column and row Mixed reference: either the row or the column is absolute; the other is relative –With a dollar sign before the absolute part of the reference

Cell - Operation Select cells with Ctrl key and Shift key Delete or insert cell, row, or column Column or row width Formula, calculation Copy, cut, paste AutoCompete (tool, option, edit) Display cell formula –Tool, options, view, formula –Press Ctrl~ Display formula auditing toolbar (view, toolbar)

formatting Method –Format menu –Format toolbar –Right click the selected cell or cells Clear format: edit, clear Merge cells: format, cells, alignment

Printing Page setup –Page, margin, header, footer, sheet Print preview

Points to Remember Spreadsheet application Workbook and worksheet Toolbar Cell Formatting Printing

Assignment Practice exercises 3 and 4 Due date: