How Depositories Use MARCIVE Services To Improve Access Making the Most of What You’ve Got: Improving Access to Government Information in Your Online Catalog GODORT Preconference June 24, 2004 How Libraries Make Use of MARCIVE’s GPO Services Jim Noël Manager, GPO Services MARCIVE, Inc.

How Depositories Use MARCIVE Services To Improve Access What Are MARCIVE’s GPO Services? Shipping List Services Enhanced GPO Database Services Documents Without Shelves MarciveWeb DOCS

How Depositories Use MARCIVE Services To Improve Access MARCIVE GPO Services Shipping List Service Automatic service based on Library’s item selections and MARCIVE profile. Brief records to fill the gap between receipt of documents and full cataloging. SuDoc labels to speed processing of newly received materials Smart barcode labels

How Depositories Use MARCIVE Services To Improve Access MARCIVE GPO Services MARCIVE Enhanced GPO Database Services Retrospective from 1976-present Ongoing Subscription Profiled to Library’s item selections URL Subscription Supplemental Full cataloging records. Customized to load more readily into local system. Ongoing record contains linking number to aid in overlay of brief SLS records. Matching authorities records, if requested

How Depositories Use MARCIVE Services To Improve Access Additional MARCIVE GPO Services Documents Without Shelves MarciveWeb DOCS Reference product on the web All GPO records from 1976-present Current SLS records (temporary records) Will contain pre-76 records at some point

How Depositories Use MARCIVE Services To Improve Access How many libraries subscribe to MARCIVE’s GPO records and SLS records? Nearly 500 libraries How many get SLS records? About 3/4 of them. Usually limit to monographs. How do we get the information? Timing compared to documents’ arrival in library. Use of MARCIVE SLS and GPO Records

How Depositories Use MARCIVE Services To Improve Access How SLS and GPO Services Are Supposed to Work Together: Example of Matching Pairs SLS Record nam a s2004 xxu f000 0 eng d 035 $a tmp $a MvI $c MvI 049 $a COD9 074 $a 0982-G $a TD 2.30/23: $a PAVEMENT MANAGEMENT SYSTEMS: A POWERFUL TOOL IN ANALYZING... U.S. DEPARTMENT OF TRANSPORTATION 260 $a[S.l. : $b s.n., $c 2004?] 500 $a Shipping List #: M 500 $a Shipping List Date: 05/14/ $a United States. $b Federal Highway Administration. 945 $i U $l govmc Matching GPO record nam Ia 4500 ocm OCoLC he bmb024bbca s2003 dcu b f000 0 eng d 035 $a tmp $a GPO $c GPO $d MvI 043 $a n-us $a COD9 074 $a 0982-G-64 (MF) 088 $a Publication no. FHWA-IF $a TD 2.30/23: $a Pavement management systems $h [microform] : $b a powerful tool in analyzing pavement performance. 260 $a [Washington, D.C.] : $b U.S. Dept. of Transportation, Federal Highway Administration, $c [2003]

How Depositories Use MARCIVE Services To Improve Access SLS/GPO: Creation of item information in 949 or other field SLS Record With 949 Field nam a s2004 xxu f000 0 eng d 035 $a tmp $a MvI $c MvI 049 $a MAL $a MTU $a MSC 074 $a 0982-G $a TD 2.30/23: $a PAVEMENT MANAGEMENT SYSTEMS: A POWERFUL TOOL IN ANALYZING... U.S. DEPARTMENT OF TRANSPORTATION 260 $a [S.l. : $b s.n., $c 2004?] 500 $a Shipping List #: M 500 $a Shipping List Date: 05/14/ $a United States. $b Federal Highway Administration $a TD 2.30/23: $z 086 $i $g 1 $p$45.00 $l magmf $q 301 $s o $t $a TD 2.30/23: $z 086 $i $g 1 $l mtgmf $q 361 $s $t $a TD 2.30/23: $z 086 $g 1 $l mudof $q 391 $s $t 035

How Depositories Use MARCIVE Services To Improve Access Shipping List Service Problem Areas Congressional microfiche Multi-part items Special Handling Exclusion of records by various criteria Notes in the records Splitting files Barcodes without records Merged output for consortia

How Depositories Use MARCIVE Services To Improve Access GPO or “Full” Records How do we get them? Timing compared to receipt of documents Location or holdings codes based on material format, item list codes, or other criteria. Addition of notes identifying source or load date Item creation when there is no shipping list record match Split files

How Depositories Use MARCIVE Services To Improve Access What is a changed record? Percentage of libraries that get changed records Changed Records

How Depositories Use MARCIVE Services To Improve Access Changed Records Advantages of getting changed records Updates & corrections automatically Addition of PURLs to previously distributed records Any disadvantages? No indication of what got changed Records that are changed for MARCIVE may be new to customer Lots of records

How Depositories Use MARCIVE Services To Improve Access Multiple Format Records Traditionally, a multiple format record referred to a single record representing both the paper and microfiche formats, such as for a Congressional title 049 $a COD9 050 $a KF27 $b.A $a $a 1011-A (MF) $a Y 4.AP 6/1:IN 8/6/2005/PT $a United States. $b Congress. $b House. $b Committee on Appropriations. $b Subcommittee on Dept. of the Interior and Related Agencies $a Department of the Interior and related agencies appropriations for 2005 : $b hearings before a subcommittee of the Committee on Appropriations, House of Representatives, One Hundred Eighth Congress, second session / $c Subcommittee on the Department of the Interior and Related Agencies $a Interior and related agencies appropriations for $a Washington : $b U.S. G.P.O. : $b [U.S. G.P.O., Supt. of Docs., distributor], $c $a v. : $b ill. ; $c 24 cm. 500 $a Distributed to some depository libraries in microfiche.

How Depositories Use MARCIVE Services To Improve Access Multiple Format Records Now, mostly physical format records with electronic access information added 049 $a COD9 $a GDWR 074 $a 1016-A 074 $a 1016-A (online) 074 $a 1016-B (MF) 074 $a 1016-B (online) 088 $a Serial no (United States. Congress. House. Committee $a Y 4.G 74/7:ST 2/ $a United States. $b Congress. $b House. $b Committee on $a How can the federal government assist state and local programs $a Washington : $b U.S. G.P.O. : $b For sale by the Supt. of Docs…. 300 $a iii, 103 p. : $b ill. ; $c 24 cm. 500 $a Shipping list no.: P. 500 $a Distributed to some depository libraries in microfiche. 530 $a Also available via Internet from the GPO Access web site. Address as of 4/26/04: cgibin/getdoc.cgi?dbame=108%5Fhouse%5Fhearings&docid=f: pdf; current access is available via PURL $a Community policing $z United States $u

How Depositories Use MARCIVE Services To Improve Access What is an electronic-only record? Example of record with single 074 field (online) nam Ka ocm OCoLC m d f s2001 dcu s f000 0 eng d 040 $a GPO $c GPO$dMvI 043 $a n-us $a GDWR 074 $a 0031-C (online) $a A 110.2: $a Egg and egg product safety $h [electronic resource] 260 $a [Washington, D.C. : $b U.S. Dept. of Agriculture, Food and Safety and Inspection Service, $c 2001] 538 $a Mode of access: Internet from the Food Safety and Inspection Service web site. Address as of 05/29/04: current access available via PURL. 500 $a Title from title screen (viewed on May 29, 2004). 500 $a "April 2001." $a Eggs $z United States.

How Depositories Use MARCIVE Services To Improve Access Electronic-Only Record with Multiple 074s Example of record with multiple 074 fields (online) s2002 dcu sb f000 0 eng c 040 $a GPO $c GPO $dMvI 042 $a pcc 043 $a n-us $a COD9 $a GDWR 074 $a 1002-A (online) 074 $a 1002-B (online) 088 $a JCX $a Y 4.T 19/4:P 75/ $a Technical explanation of H.R. 5596, relating to political organizations described in Section 527 of the Internal Revenue Code, as passed by the House and the Senate $h[electronic resource] / $c prepared by the staff of the Joint Committee on Taxation. 260 $a [Washington, D.C. : $b Joint Committee on Taxation, $c 2002] 538 $a Mode of access: Internet from the JCT web site. Address as of 5/6/04: current access available via PURL.

How Depositories Use MARCIVE Services To Improve Access Electronic-Only Records Look at whether 300 field exists Issues Do we assign a tmp number? Should we send holdings to OCLC for these? Shoud we print cards for these? Do libraries use an Internet location/item record?

How Depositories Use MARCIVE Services To Improve Access Documents Without Shelves All MARC records containing URLs or PURLs Can receive any record with a URL or limit to “Internet-only” titles Who gets DWS? General (all titles) or Law Library (subset) Backfile available

How Depositories Use MARCIVE Services To Improve Access Customer Communications Implementation of “fixes” reported by customers Obsolete OCLC number messages “No longer available via Internet” messages

How Depositories Use MARCIVE Services To Improve Access How do you see MARCIVE helping your library improve access to government information? Future Directioins

How Depositories Use MARCIVE Services To Improve Access For additional information on improving access to government information Booth 1235 in the exhibit hall or

How Depositories Use MARCIVE Services To Improve Access Whatever your database and cataloging needs, MARCIVE has a solution