Enterprise Continuity Management Program This presentation and its content is the intellectual property of The Ohio State University IUC BCP Federation Overview 10/06/2008

Enterprise Continuity Management Program This presentation and its content is the intellectual property of The Ohio State University BCP Federation History Pre-2005: Worked with some members on Disaster Recovery initiatives (See Disaster Recovery Journal Vol. 19, No. 2) Spring 2005: Ad hoc conversations between OSU and other IUC members Summer 2005: Informational sessions with IUC members Fall / Winter 2005: Memorandum of Understanding (MOU) February, 2006: Signed contract with Strohl Systems March, 2006: 2-day configuration session July 1, 2006: Go Live July 13, 2008: Migrated from LDRPS 9.1 to L10

Enterprise Continuity Management Program This presentation and its content is the intellectual property of The Ohio State University Participating Institutions Cleveland State University Miami University NEOUCOM Ohio University Shawnee State University The Ohio Board of Regents The Ohio State University The University of Akron The University of Toledo Wright State University Youngstown State University New Orleans, LA Hurricane Katrina, 2005

Enterprise Continuity Management Program This presentation and its content is the intellectual property of The Ohio State University BCP Federation Purpose To collaborate, support, and share best practices related to Business Continuity Planning (BCP) To purchase, customize, and utilize a single instance of a supporting BCP application

Enterprise Continuity Management Program This presentation and its content is the intellectual property of The Ohio State University BCP Federation Benefits Save money: Thousands of dollars in savings per institution Save time and effort to customize –OSU piloted, tested, and customized the system and supporting documentation for ALL to use –Federation members gave input during configuration sessions –(Currently customizing L10) Allow for sharing and collaboration

Enterprise Continuity Management Program This presentation and its content is the intellectual property of The Ohio State University MOU Details – Costs All members share software costs per percentage of institution’s total operating and non-operating revenues Future members will pay either: –Percentage of original purchase price and on- going maintenance (based on recalculated total cost per institution’s total revenues) –Cost of additional users licenses All members share portion of “Super Administrator” costs All members share the cost of L10 configuration

Enterprise Continuity Management Program This presentation and its content is the intellectual property of The Ohio State University MOU Details – Length of Term Three-year agreement –Official membership in the BCP Federation will occur on a three year cycle –At the end of the three years (July 1, 2009), the members of the BCP Federation will have the option to continue or dissolve the BCP Federation –Any member of the BCP Federation may withdraw from the BCP Federation at any time; however fee payment must continue for the three-year term

Enterprise Continuity Management Program This presentation and its content is the intellectual property of The Ohio State University MOU Details – Governance The BCP Federation established an Executive Governing Board (EGB) on March 31, 2006 Each institution is equally represented on EGB Up to two system sponsors from each institution may serve on the Executive Governing Board Each institution is entitled to one vote per institution; all matters decided by majority vote (as needed) EGB Chair: –One year term that rotates between institutions –No institution may chair the EGB for two consecutive years

Enterprise Continuity Management Program This presentation and its content is the intellectual property of The Ohio State University MOU Details – Change Control EGB established an initial / baseline LDRPS configuration No major re-design considerations accepted for two years Local Admins constitute a LDRPS Change Control Board (CCB) –All changes that affect any cross-institutional users submitted to the CCB –Each institution is entitled to one vote per institution; all matters decided by majority vote (as needed)

Enterprise Continuity Management Program This presentation and its content is the intellectual property of The Ohio State University Continuity Software Configuration Goals Utilize a web version (Strohl-hosted) Draw upon OSU’s custom configuration and piloted methodology; retain higher education “bent” to system Modify or develop screens, fields, and options that ALL institutions could use Keep confidential records / information confidential

Enterprise Continuity Management Program This presentation and its content is the intellectual property of The Ohio State University Questions? Contact Information –John Ellinger –David Lindstedt