GRANT MANAGEMENT Presented by: Suzanne Alstadt - Office of Research and Sponsored Programs Mo Valentine - Grants Accounting Caroline Miller Robinson – INBRE Administrator

Training Objectives Present an overview of the INBRE ProgramPresent an overview of the INBRE Program Present a broad overview of the grant administration processPresent a broad overview of the grant administration process Outline general responsibilities for all parties involved with grant administrationOutline general responsibilities for all parties involved with grant administration Provide contact and training information to further your professional developmentProvide contact and training information to further your professional development

NIH NCRR - IDeA Program Purpose: to expand biomedical research infrastructure in Arkansas Arkansas INBRE IDeA Network of Biomedical Research Excellence

1/2 of the NIH Budget Concentrated in 6 States NIH Total 2003 Budget - $21,600,973 NIH Fiscal Year 2003 Dollars California3,385,642,000 Massachusetts2,207,984,000 New York 1,886,172,000 Pennsylvania1,347,527,000 Maryland1,297,551,000 Texas1,215,017,000 11,339,893, % IDeA States 1,457,775, % Arkansas51,303, %

Institutional Development Award Program supported by the NCRR Division of Research Infrastructure – to develop the nation’s capacity for biomedical research by providing support for the development of research infrastructuresupported by the NCRR Division of Research Infrastructure – to develop the nation’s capacity for biomedical research by providing support for the development of research infrastructure 23 states and Puerto Rico Authorized in NIH Revitalization Act of 1993 Congressional intent to enhance geographical distribution of research funds and increase research capacity

Admin. Core Mentoring Core Bioinf. Core Biotech Core PI PC ASU Hendrix OBU UCA JBU Lead Institutions UAF UALR UAMS $1.25 M Outreach Core $0.25 M $2.5 M Total Annual Direct Cost $1.00 M Lyon UAPB Arkansas INBRE 5-YearProgram$16.3 million 5-Year Program - $16.3 million In response to RFA RR , awarded May 19, 2005

Life Cycle of a Grant Three Stages of Grants Management:Three Stages of Grants Management: Proposal Development Pre-AwardPost-Award Three Areas of Responsibility:Three Areas of Responsibility: Office of Research and Sponsored Programs (ORSP) Grants Accounting (GA) Department

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Restricted Funds GrantsGrants ContractsContracts Consortium AgreementsConsortium Agreements Funding for a specific purposeFunding for a specific purpose Funding with required financial reportingFunding with required financial reporting Not gifts, donations, or purchased servicesNot gifts, donations, or purchased services

Pre-Award Process The Office of Research and Sponsored Programs (ORSP) is the University unit responsible for the review of all grant and contract proposals. Any award resulting from a proposal is made to the institution, which is the grantee or the contractor.

Pre-Award Compliance Compliance letters. Humans, Animals, rDNA, Biosafety, Radiation Safety, etc. to ensure the safety and well being of subjects and personnel involved in the researchCompliance letters. Humans, Animals, rDNA, Biosafety, Radiation Safety, etc. to ensure the safety and well being of subjects and personnel involved in the research Training and CertificationTraining and Certification Other SupportOther Support Time and EffortTime and Effort Cost ShareCost Share

Post Award NIH Approval Change in Scope of workChange in Scope of work Pre-award costs (more than 90 days prior to the effective date of a new or competing continuation award)Pre-award costs (more than 90 days prior to the effective date of a new or competing continuation award) Change in key personnelChange in key personnel Change in grantee organizationChange in grantee organization Change in grantee organizational statusChange in grantee organizational status Closely related workClosely related work Need for additional fundingNeed for additional funding

Post Award NIH Approval Addition of a foreign component under a grant to a domestic organizationAddition of a foreign component under a grant to a domestic organization Changes to award terms and conditions or undertaking any activities disapproved or restricted as a term of awardChanges to award terms and conditions or undertaking any activities disapproved or restricted as a term of award Extension of final budget period of a project periodExtension of final budget period of a project period Transferring performance of substantive programmatic work to a third party (by consortium agreement, contract, or other means)Transferring performance of substantive programmatic work to a third party (by consortium agreement, contract, or other means)

Glossary of Terms There is a presumed level of knowledge when an employee is assigned to manage a grant.There is a presumed level of knowledge when an employee is assigned to manage a grant. As with most professional organizations, Grants Administrators use their own language with specialized terms.As with most professional organizations, Grants Administrators use their own language with specialized terms. H.O.1

Light Reading OMB Circular A-21, “Cost Principles for Educational Institutions”OMB Circular A-21, “Cost Principles for Educational Institutions” OMB Circular A-110, “Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non-Profit OrganizationsOMB Circular A-110, “Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations OMB Circular A-133, “Audits of States, Local Governments, and Non-Profit OrganizationsOMB Circular A-133, “Audits of States, Local Governments, and Non-Profit Organizations NIH Grants Policy Statement (Rev 12/03)NIH Grants Policy Statement (Rev 12/03) A Guide to Managing Federal Grants for Colleges and Universities, NACUBO/NCURAA Guide to Managing Federal Grants for Colleges and Universities, NACUBO/NCURA

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