Presented by Tim Mark, Executive Director, Canadian Association of Research Libraries (CARL) In association with Kathleen Shearer, Coordinator of the CARL Institutional Repository Project Access Preconference 2006 “Institutional Repositories: The Next Generation" October , Ottawa, Canada Institutional Repositories A Review of Content Recruitment Strategies

Their appeal is immediate and apparent! An institutional repository is a way for every academic institution to ‘showcase’ its intellectual prowess through the systematic collection, organization, making accessible and preservation of its intellectual output. Institutional Repositories A Review of Content Recruitment Strategies Access Preconference, 2006 Institutional Repositories:

(August 11, 2006) Institutional Repositories A Review of Content Recruitment Strategies Access Preconference, 2006

Why are Librarians excited? Institutional Repositories A Review of Content Recruitment Strategies Metadata schemas Digital preservation Interoperability Persistent URLs… Access Preconference, 2006

What would excite researchers? Institutional Repositories A Review of Content Recruitment Strategies Impact Visibility Reputation… Access Preconference, 2006

We need to learn to speak the same language as the research community Institutional Repositories A Review of Content Recruitment Strategies Access Preconference, 2006

Institutional Repositories A Review of Content Recruitment Strategies Who we are… The 27 major academic research libraries across Canada, Library and Archives Canada, Canada Institute for Scientific and Technical Information and the Library of Parliament CARL Secretariat CARL operates out of the University of Ottawa Chief Librarian’s Office Staff : 3.5 FTE Association established in 1976 Access Preconference, 2006

Launched in the fall of 2002 : Purpose: To enhance the visibility and impact of Canadian scholarly output and Canadian research institutions by building a number of robust, content-rich university-based repositories that will form part of a larger federation of institutional repositories worldwide. CARL Institutional Repository Project: Institutional Repositories A Review of Content Recruitment Strategies Access Preconference, 2006

1.To gain an understanding of the steps involved and obstacles encountered in setting up an IR so that other Canadian institutions can benefit from our experience. 2.To identify and share best practices and lessons learned with each other for the implementation of institution repositories. 3.To establish a “proof of concept” for institutional repositories in the Canada. Short-term goals: Institutional Repositories A Review of Content Recruitment Strategies Access Preconference, 2006

CARL Harvester ( Developing a Metadata Profile for Canadian IRs Advocacy Meetings and Conferences Annual Survey Other Support Activities (ie. review of content recruitment strategies) CARL Project Activities: Institutional Repositories A Review of Content Recruitment Strategies Access Preconference, 2006

CARL Members’ Implementation Status Working Repositories (14) University of Alberta University of Calgary Université Laval University of Manitoba McGill University Université de Montréal University of New Brunswick Université du Québec à Montréal Queens University Simon Fraser University University of Toronto University of Victoria University of Windsor York University Pilot Projects (2) University of Guelph University of Western Ontario Planning Stages (3) Carleton University Canada Institution for Science and Technical Information Memorial University Institutional Repositories A Review of Content Recruitment Strategies - June 2006 Access Preconference, 2006

19 of 30 CARL members have an institutional repository or are planning an IR in the next six months CARL Members’ Implementation Status Institutional Repositories A Review of Content Recruitment Strategies - June 2006 Access Preconference, 2006

Types of content recruitment strategies… Institutional Repositories A Review of Content Recruitment Strategies Access Preconference, 2006

Types of content recruitment strategies: Institutional Repositories A Review of Content Recruitment Strategies General promotional activities Depositing services Content harvesting Researcher bibliographies Usage/citation information University policies Access Preconference, 2006

Some Case Studies: Institutional Repositories A Review of Content Recruitment Strategies DARE-Dutch Academic Repositories Glasgow ePrints Service Queensland University of Technology CERN Access Preconference, 2006

Institutional Repositories A Review of Content Recruitment Strategies Access Preconference, 2006

Institutional Repositories A Review of Content Recruitment Strategies Access Preconference, 2006

Institutional Repositories A Review of Content Recruitment Strategies Access Preconference, 2006

Institutional Repositories A Review of Content Recruitment Strategies Access Preconference, 2006

Institutional Repositories A Review of Content Recruitment Strategies Access Preconference, 2006

Some conclusions: Institutional Repositories A Review of Content Recruitment Strategies The ego factor works! Learn to speak the language of the research community Don’t rely on the researcher for self-archiving? (be prepared to find and deposit items, assign metadata and check copyright agreements) Access Preconference, 2006

Some more conclusions: Institutional Repositories A Review of Content Recruitment Strategies Content recruitment costs money. The most effective strategy is to mandate archiving, but even with that, IR staff must expect to continue to actively recruit and assist in depositing. Short-term strategies work in the short term only. Sustainable solutions require long-term commitments. Access Preconference, 2006

Tim Mark Kathleen Shearer For more information, contact: Or visit the CARL website at: Institutional Repositories A Review of Content Recruitment Strategies Access Preconference, 2006