Microsoft Office 2007-Illustrated Introductory, Windows XP Edition Microsoft Office 2007: program suite Word: creates text documentsWord: creates text documents Excel: creates worksheetsExcel: creates worksheets Access: creates a databaseAccess: creates a database PowerPoint: creates presentationsPowerPoint: creates presentations

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition Understanding the Office 2007 Suite WordWord LettersLetters MemosMemos FaxesFaxes NewslettersNewsletters ReportsReports Word document

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition Understanding the Office 2007 Suite ExcelExcel BudgetsBudgets ProjectionsProjections PaymentsPayments ChartsCharts GraphicsGraphics Excel worksheet

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition Understanding the Office 2007 Suite PowerPointPowerPoint GraphicsGraphics TransitionsTransitions SoundtracksSoundtracks Design themesDesign themes PowerPoint presentation

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition Understanding the Office 2007 Suite AccessAccess InventoriesInventories Employee dataEmployee data Customer dataCustomer data Sales dataSales data QueriesQueries Access database form

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition Viewing the Office 2007 User Interface PowerPoint program windowPowerPoint program window Quick Access toolbar Ribbon Dialog box launcher Zoom percentage Zoom slider Document window Tabs Title bar

7 Understanding Word Processing Software Formatted text Graphic Table Chart Column Header Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

8 Summary Select text as you workSelect text as you work Format text using the Mini toolbarFormat text using the Mini toolbar Use Print Preview before printingUse Print Preview before printing Save, print, and then close the documentSave, print, and then close the document When you are finished editing and creating documents, close all open files, and then close WordWhen you are finished editing and creating documents, close all open files, and then close Word Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

9 Exploring the Word Program Window Document window Ribbon Title bar Scroll bar Ruler Status bar Quick Access toolbar View buttons Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

10 Exploring the Word Program Window The Word program window opens and displays a blank documentThe Word program window opens and displays a blank document The insertion point indicates where text appears when you typeThe insertion point indicates where text appears when you type Blank document I-beam pointer Insertion point Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

11 Saving a Document To store a document permanently, you must save it as a fileTo store a document permanently, you must save it as a file When you save a file you give it a name, called a filename, and indicate the location to store the fileWhen you save a file you give it a name, called a filename, and indicate the location to store the file A filename identifies the fileA filename identifies the file Files can be stored on an internal hard disk, on a CD or jump drive, or in another locationFiles can be stored on an internal hard disk, on a CD or jump drive, or in another location Saving a file allows you to close the file and open it later for editing or printingSaving a file allows you to close the file and open it later for editing or printing Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

12 Saving a Document Save a file for the first time using the Save button on the Quick Access toolbar or the Save command on the Office menuSave a file for the first time using the Save button on the Quick Access toolbar or the Save command on the Office menu Assign a filename and a file location to a document using the Save As dialog boxAssign a filename and a file location to a document using the Save As dialog box Location of the file Filenames should be brief and descriptive.docx file extension indicates the file is a Word document Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

13 Saving a Document After you save a file for the first time, save frequently as you workAfter you save a file for the first time, save frequently as you work Saving updates the stored copy of the file with your changesSaving updates the stored copy of the file with your changes Save changes using the Save button, the Save command, or [Ctrl][S]Save changes using the Save button, the Save command, or [Ctrl][S] Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

14 When you start Word, a blank document opens in the document windowWhen you start Word, a blank document opens in the document window To create a new document, begin typing in the blank documentTo create a new document, begin typing in the blank document Save the new document with a descriptive filename and include your nameSave the new document with a descriptive filename and include your name As you edit the document, save your changes to it oftenAs you edit the document, save your changes to it often Summary Microsoft Office 2007-Illustrated Introductory, Windows XP Edition