Mid-Term Planning Conference [Date] [Exercise Name] Mid-Term Planning Conference [Date]

Welcome & Introductions

Agenda Welcome and Introductions IPC Review Exercise Objectives Exercise Design Exercise Scenario Exercise Documentation Exercise Evaluation Functional Areas Evaluators Exercise Evaluation Guides Venue Site and Logistics Exercise Participants Exercise Timelines Review / Action Items Questions

Points of Contact Lead Exercise Planner [Contact Info] [Sponsor Agency] Exercise Manager

Today’s Tasks Confirm Exercise Goals and Objectives Discuss Exercise Scenario Confirm Exercise Planning Committee and Exercise Participants Identify Evaluation Committee and Requirements Review Draft Exercise Documents Exercise Schedule and Logistics

Initial Planning Conference (IPC) Review

Initial Planning Conference (IPC) Review IPC Minutes Design Objectives Scenario Participating Agencies Action Items Exercise Dates

Important Exercise Dates Final Planning Conference (FPC) [Date] (Tentative) Tabletop Exercise (TTX)

Exercise Objectives

Sample Exercise Objectives [NOTE: The following are SAMPLE exercise objectives only. Objectives should be specifically catered to meet the needs and goals of your exercise] Test Communications within [Jurisdiction] Exercise local Community Emergency Management Plans Evaluate the ability of local health officers to support each other simultaneously during a bio-terrorism event Evaluate [Jurisdiction]’s ability to respond to a bio-terrorism event

Exercise Design

Scenario Will the scenario accomplish the objectives for this exercise? Does the scenario support program requirements program requirements? What are the fundamental elements of the scenario? Date / Location / Time / Weather Threat / Hazard / Agent / Casualty Count

Scenario What are the assumptions / artificialities of the scenario? Will we play real world weather conditions? Will we use an artificial exercise date? Will we operate on compressed time or real time? Will we replicate real world or artificial distances in the interest of time? Which agencies should participate notionally?

Documentation Applicable SOPs and EOPs Exercise Plan (EXPLAN) Controller/Evaluator Handbook After Action Report (AAR)

Exercise Evaluation

Exercise Evaluation Review Evaluation Approach Functional Areas Exercise Evaluation Guides (EEGs) Evaluators Who will serve as evaluators? When will evaluator training be conducted?

Venue Site and Logistics

Venue Site & Logistics What are the remaining logistical requirements? Communication needs Establish exercise venue Identify participants and determine total numbers Determine multi-media utilization

Exercise Participants

Exercise Participants Who needs to participate in order to accomplish scenario objectives? EOCs, PIOs, RRTs, LE, Hospitals, EMS/First Responders, Media, etc. How do we foster participation? How many participants can be included? How many observers should we expect?

[Insert Exercise Timelines and Schedules]

Review

Review / Action Items Create and Distribute MPC Minutes. Adapt Draft Scenario based on exercise planning team comments. Refine exercise objectives, assumptions and constraints. Finalize Exercise Plan for review by FPC. Incorporate exercise planning team observations and suggestions for improvement.

Questions