Field Information and Coordination Support Section FICSS Camp Mapping in UNHCR’s Context Karl Steinacker, Chief, FICSS/DOS steinack@unhcr.org Luc St-Pierre, Senior GIS Officer stpierre@unhcr.org

FICSS Responsibilities

Responsibilities (1): Registration Management of the registration stockpile Support missions (assessment, planning, capacity building) Application Development (proGres, GIS) Provision of data for population analysis Support roll-out of “Project Profile”

Recording events Assistance Protection Documentation Registration Refugee Status Determination Registration Resettlement Voluntary repatriation Local integration Physical file

Camp Registration System Urban Registration System Protection Monitoring System RSD Monitoring System Food Distribution Spreadsheet Assistance Monitoring System Repatriation System Statistics Spreadsheet Resettlement System

PROFILE Realizes a Standard

Registration Levels Standard data sets Additional data Registration data collected and verified Time after arrival on territory of asylum Level 1 Level 2 Level 3 Standards for RSD Level 3 Registration Standards set by the Unified Approach 12 months Level 2 Registration WFP/UNHCR MOU 3 months* Some current operations This chart gives you an idea of the relation between the various levels of registration data set and the time after arrival in the country of asylum. Standards for RSD Registration and UNHCR mandate refugee status determination are 2 distinct processes. More detailed information is gathered than is collected in standard registration. This information includes the reasons and circumstances of the flight from the country of origin. WFP/UNHCR MOU The Level 2 registration corresponds to the commitment contained in the Global MOU between UNHCR and WFP signed in July 2002. Level 1 Immediately

Responsibilities (2): Statistics and Data Management Field support and capacity building Set and disseminate standards and best practices Develop common language and methodologies Create a network of people and data Compile, analyze, triangulate and disseminate/publish data Answering internal and external data requests Provide data analysis and interpretation advises Develop and improve of data collection instruments and other tools

Example Urban refugee database in SO Bukavu BEFORE - 4 different Excel spreadsheets; and - 1 Word document to monitor urban caseload (~300 persons) - Much of the information duplicated in all documents - Same information has to be updated in all documents - Cumbersome to retrieve specific type of information FICSS 2006

SO Bukavu: Before consolidation FICSS 2006

Example Urban refugee database in SO Bukavu AFTER 1 consolidated Excel list; containing - Entire bio-data - Address - Assistance-status - Refugee children in school/not in school - Type of school FICSS 2006

SO Bukavu: After consolidation FICSS 2006

FICSS 2006

Responsibilities (3): Geographic Information Systems (GIS) Support missions Develop tools in support of registration Facilitate Camp Coordination / Camp Management Disseminate specialist information Participate in publications Coordinate networks of data exchange

Responsibilities (4): Camp Coordination / Management Refine concept Set and disseminate standards and best practices Develop common language Create a network of NGOs, people and data Support Operations Develop linkages with other IDP clusters Tool development

UNHCR’s Geographic Information Systems Data Integration Statistics and Data Management Web-GIS UNHCR’s Geographic Information Systems Camp Coordination and Management Inter-Agency Networks Registration Setting standards Tools and guidelines Field support / capacity building Data compilation, verification and analysis Provision of specialized services Dissemination / Publication Networking / Partnerships

CAMP MAPPING AT UNHCR

The case of Lugufu I and II, Tanzania Use Satellite imagery, GPS points, and information from our partners to map Lugufu Develop a set of best practices for using satellite imagery Link existing ProGres/registration data to GIS Develop a capacity and system for continually updating the maps and databases

Lugufu I and II Population 60 000 in Lugufu I; 35 000 in Lugufu II. Refugees of Congolese nationality (DRC). Implementing partners - Tanzanian Red Cross - World Vision - Care International

Facts - Camp structure The structure in Lugufu I is Village (32) – admin 1 Block (768) – admin 2 Plot (approximately 18 250) – admin 3 The structure in Lugufu II is Zone (7) – admin 1 Cluster (60) – admin 1* Block (approximately 360) – admin 2 Plot (approximately 6 500) – admin 3 In total approximately 25 000 plots! Översätt

Available data QuickBird satellite image from July 2003 (0.6 m resolution).

Available data World Vision sketches of camp layout. Well organized address system.

Available data Sectoral Data: Water Tanzanian Red Cross hand-drawn water map. GPS measurements of many water points, not in standard system WGS 84. Education Data about schools in Excel.

Mapping of Basic Structures Digitize the administrative structure of the camp. + =

Mapping of Basic Structures Digitize the road network of the camp.

Water Sector

Education, Health, Security, Environment, etc. Traveled in camp with the Implementing partner for each sector to identify each facility in their sector as well as collect attribute information. Facilities were digitized using the satellite image or with GPS points collected in the field.

Mapping and Analysis Education Wat/San

Mapping and Analysis People per Block Age/Sex breakdown per Village

Areas and populations >200m from a water point Mapping and Analysis Areas and populations >200m from a water point Square meters per person

Calculating the average distance traveled to the nearest water tap Mapping and Analysis Calculating the average distance traveled to the nearest water tap Number of “vulnerables”, by type

Broadening camp management to local environment: case of Sierrra Leone Local impacts of camp activities? Where are located the projects? What is the accuracy of the information? What is the level of achievement of projects? Who are the beneficiaries? Which area is the covered by the projects? Need for others actions?

Opportunities for Partnerships Tools and guidelines Camp mapping, remote sensing data interpretation, data management, camp coordination software Field support / capacity building Telecommunication, regional GIS and Data Management Officers (secondment or others) Provision of specialized services Networking tools, site planning, urban locations mapping, resources for durable solutions Dissemination / Publication Translation of registration database, map atlas for decision-makers Networking / Partnerships Infrastructure, capacity building, network support and development costs FICSS 2006