Lecture Converting Access to HTML and Beyond. Reports Converted to a Web Page A report designed for paper can be easily exported to HTML Right-click on.

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Presentation transcript:

Lecture Converting Access to HTML and Beyond

Reports Converted to a Web Page A report designed for paper can be easily exported to HTML Right-click on the report: –choose Export –specify HTML as the file type –provide a location and name Create an to link to the first page

Printing to a Web Page

Browser Result

What Happened? Majority of the formatting is lost Images are lost After so many records, Access creates a new HTML page which can lead to many HTML pages for one report All pages need to be saved in the web- docs location in order for the report to work…..cumbersome!

Other Options? Yes! 1.Right-Mouse Export Menu (from Print Preview) or 2.External Data Ribbon/ Export to PDF

Reports Converted to a PDF A report designed for paper can be easily exported to PDF Right-click on the report: –choose Export –specify PDF as the file type –provide a location and name Create an to link to the first page

More About PDF Converting to a PDF preserves –Formatting –Images –Fluidity of report reading

More About Linking to a PDF <a href=“ We know we can link to any type of file We have linked to.html files (products.html) We have linked to.htm files (converted Excel files) We have linked to.xls files in their original state (Excel) Now we will link to a.pdf file (Access report!)

Exporting to Excel As easily as you imported your Excel file to Access, you can export Access data to Excel. Reports Queries Tables

Export a Report Easier to do calculations Easier to format In the Print Preview for Report –Right Mouse –Export to Excel

Exporting Queries or Tables