PUBLIC WORKS ENGINEERING DIVISION HURRICANE RESPONSE RESPONSIBILITIES

Today’s Agenda Overview -E. Martin Responsibilities *Safety-D. Spivey *Damage Assessment-D. Dombroski Routes & Responsibilities Location Reporting *Debris Management-P. Dunn Debris Sites/Contracts *Family Preparedness-B. Ellington *Questions-E. Martin

2007 Hurricane Forecast Leading storm forecaster, William Gray, predicts “very active” Atlantic hurricane season. 17 named storms predicted. 5 of them predicted to be major hurricanes with sustained winds of 111 m.p.h. or greater. The probability of a major hurricane making landfall on the U.S. coast this year is 74%, compared with the average of 52% over the past century.

PRIMARY DUTIES DAMAGE FORECASTING TRAFFIC SYSTEM MANAGEMENT DAMAGE ASSESSMENT CONTRACT SUPPORT ENGINEERING ANALYSIS and DAMAGE COST ESTIMATES DEBRIS SITE MANAGEMENT ENVIRONMENTAL COORDINATION REAL ESTATE SUPPORT DOCUMENTATION & ACCOUNTING

WHERE DO YOU FIT? Check the list for your primary and secondary duties Check the map to see where your damage assessment area is Check the storm surge / flood map to see where your house will be

DAMAGE FORECASTING Drainage engineers contact Lake Wardens for lake levels and websites for tidal predictions Monitor Lake Drummond website for lake levels Monitor tidal flooding gages in Elizabeth River and A&C Canal Monitor weather radar for accumulations of rainfall in certain areas Predict flooding based on tidal levels, rainfall, lake levels Pass information to EOC and PWOC

TRAFFIC SYSTEM MANAGEMENT Coordinate with Regional Smart Traffic Center and VDOT on evacuation plans and status Monitor VDOT traffic control plan implementation – plan available in PW Emergency Book Modify city traffic signal system to support evacuations and disaster response

DAMAGE ASSESSMENT Assignments as per 2007 plan TEAMWORK – Damage assessment teams and road clearing teams must work together Pre-positioned or on-call – it depends Run your routes for practice – identify hazards and detours Communication – expect problems Documentation – logs, worksheets, photos

CONTRACT SUPPORT Contact local contractor for support – pre-negotiated rates Secure additional Public Works contract support as necessary FEMA / Presidential declaration is key

ENGINEERING ANALYSIS and DAMAGE COST ESTIMATES Additional engineering analysis of damaged roadways, structures, bridges Developing repair cost estimates immediately and compiling for EOC Cost estimate worksheets available for common damage (cave-in, washouts, etc).

DEBRIS SITE MANAGEMENT Survey crews man debris sites when activated, inspectors follow up later, replaced by contractor PBS&J Critical to document amount and type of debris – log sheets available Separation of debris types on debris site is critical – site plans are available Separate construction debris, woody debris, rubbish, hazardous materials

ENVIRONMENTAL COORDINATION Environmental specialists coordinate with DEQ on opening of debris sites Monitor operations of debris sites to include before, during and after photography and site assessments Assist other City departments as needed

REAL ESTATE SUPPORT Contact private debris site owners to advise of activation Support other City departments with Real Estate needs – bed down locations, temporary housing locations, additional debris sites

DOCUMENTATION & ACCOUNTING Tracking of man hours and equipment of response crews (reg. time vs. OT) Compiling reports to EOC and Accounting Assist in PWOCC and Damage Assessment team admin support Maintain communications between DA Team Leader and PWOCC Logistical support to Division as needed

LOTS TO DO! Do it safely first and foremost. Take care of your family by pre-planning so you can be here to help the rest of the City recover! Know your job and ask questions Everyone works together or it doesn’t work