Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Office 2010 Vol. 1 PowerPoint Lecture to Accompany Skills for Success with Microsoft ® Office 2010 Vol. 1 Excel Chapter 3 Manage Multiple Worksheets

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 2 Skills for Success with Office 2010 Vol. 1 Introduction In Skills 1–10, you will: –Work with Sheet Tabs, Worksheet Insertion, Grouping, Formatting –Work with Dates, Cell Contents & Formats; Move, Copy, Paste and Paste Options –Use Multiple Operators in Formulas, Create Formulas using Multiple Worksheets & Cells –Create Clustered Bar Charts

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 3 Skills for Success with Office 2010 Vol. 1 Introduction Work with Dates, Cell Contents & Formats; Move, Copy, Paste and Paste Options Work with Sheet Tabs, Worksheet Insertion, Grouping, Formatting Create Clustered Bar Charts Use multiple Operators in Formulas, Create Formulas using Multiple Worksheets & Cells

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 4 Skills for Success with Office 2010 Vol. 1 Skill 1: Work with Sheet Tabs Sheet2 tab is active Tab scrolling buttons Buttons to the left of the sheet tabs used to display Excel sheet tabs that are not in view Sheet tab scrolling buttons When a workbook contains more than one worksheet, you can navigate (move) among worksheets by clicking the sheet tabs

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 5 Skills for Success with Office 2010 Vol. 1 Skill 1: Work with Sheet Tabs Sheet1 tab is active Rename command Shortcut menu You can use up to 31 characters in a sheet tab name. Strive for a short but meaningful name Right-click the Sheet1 sheet tab, from the shortcut menu, click Rename

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 6 Skills for Success with Office 2010 Vol. 1 Skill 1: Work with Sheet Tabs Sheet2 tab name selected Park 2 displays

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 7 Skills for Success with Office 2010 Vol. 1 Skill 1: Work with Sheet Tabs Sheet tabs named and colored Active sheet displays tab color at lower edge of tab Right-click the sheet tab, and then point to Tab Color. When a worksheet is active, the sheet tab color displays only along the lower edge of the sheet tab. When a worksheet is not active, the entire sheet tab is filled with the selected color

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 8 Skills for Success with Office 2010 Vol. 1 Skill 2: Enter and Format Dates Aspen Lake sheet active Serial number a sequential number Displayed value is 1/31 Formula bar value is 1/31/2012 Dates are stored as sequential serial numbers so they can be used in calculations. By default, January 1, 1900 is serial number 1 When you type any of the following values into cells, Excel interprets them as dates: 7/4/10, 4-Jul, 4-Jul-10, Jul- 10.When typing in these date formats, the -(hyphen) key and the /(forward slash) key function identically

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 9 Skills for Success with Office 2010 Vol. 1 Skill 2: Enter and Format Dates Number format gallery Formula bar displays full date Number Format arrow Here you can select popular date, time, and number formats, or click More Number Formats at the bottom of the list to display additional built-in number formats

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 10 Skills for Success with Office 2010 Vol. 1 Skill 2: Enter and Format Dates Number tab selected Sample of selected format Date formats

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 11 Skills for Success with Office 2010 Vol. 1 Skill 2: Enter and Format Dates When a two-digit year between 30 and 99 is entered, a 20th-century date is assumed The Ctrl+ ; shortcut enters the current date, obtained from your computer, into the selected cell using the default date format

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 12 Skills for Success with Office 2010 Vol. 1 Skill 3: Clear Cell Contents and Formats Contents cleared, formatting not cleared Contents underlying formulas and data. Cells can contain formatting, comments, and contents Deleting the contents of a cell does not delete the formatting of the cell

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 13 Skills for Success with Office 2010 Vol. 1 Skill 3: Clear Cell Contents and Formats Cell formats cleared, contents not cleared Clear Formats deletes the formatting from the cell but does not delete the cell contents

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 14 Skills for Success with Office 2010 Vol. 1 Skill 3: Clear Cell Contents and Formats Contents and formatting cleared Clear All deletes both the cell contents and the formatting

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 15 Skills for Success with Office 2010 Vol. 1 Skill 3: Clear Cell Contents and Formats Cell contents and formats cleared You can clear the contents of a cell, the formatting of a cell, or both.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 16 Skills for Success with Office 2010 Vol. 1 Skill 4: Move, Copy, Paste, and Paste Options ScreenTip displays the range A16:A17 Clipboard A temporary storage area for text and graphics Gray border displays where cells will be moved Black border Data from cells and ranges can be copied and then pasted to other cells in the same worksheet, to other worksheets, or to worksheets in another workbook Drag and drop is a method of moving objects in which you point to the selection and then drag it to a new location

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 17 Skills for Success with Office 2010 Vol. 1 Skill 4: Move, Copy, Paste, and Paste Options Columns widened, titles entered

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 18 Skills for Success with Office 2010 Vol. 1 Skill 4: Move, Copy, Paste, and Paste Options Paste Options gallery Status bar message Preview of data Point at the various Paste Options to preview the pasted text

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 19 Skills for Success with Office 2010 Vol. 1 Skill 4: Move, Copy, Paste, and Paste Options Column widths retained Column titles and formats pasted Durango County Park sheet When pasting a range of cells, you need to select only the cell in the upper left corner of the paste area—the target destination for data that has been cut or copied

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 20 Skills for Success with Office 2010 Vol. 1 Skill 5: Work with Grouped Worksheets [Group] displays on title bar Grouped sheet tab colors display as underlines You can group any number of worksheets in a workbook. After the worksheets are grouped, you can edit data or format cells in all the grouped worksheets at the same time An underline on a worksheet tab indicates that the worksheet is active or selected within a group

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 21 Skills for Success with Office 2010 Vol. 1 Skill 5: Work with Grouped Worksheets Row labels and formats display Data and formats are entered on all grouped worksheets

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 22 Skills for Success with Office 2010 Vol. 1 Skill 5: Work with Grouped Worksheets Title and format entered Selecting a single sheet cancels a grouping. Because the worksheets were grouped, the text and formatting was entered into all of the selected sheets. In this manner, you can make the same changes to all selected worksheets in a workbook at the same time. Grouped sheets

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 23 Skills for Success with Office 2010 Vol. 1 Skill 5: Work with Grouped Worksheets [Group] does not display on title bar Title entered and formatted Ungrouped sheets

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 24 Skills for Success with Office 2010 Vol. 1 Skill 6: Use Multiple Math Operators in a Formula Worksheet subtitle inserted Durango County Park worksheet active Excel follows a set of mathematical rules for performing calculations within a formula, called operator precedence. First, expressions within parentheses are calculated. Second, multiplication and division are performed before addition and subtraction

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 25 Skills for Success with Office 2010 Vol. 1 Skill 6: Use Multiple Math Operators in a Formula Worksheet subtitle entered and formatted Worksheets grouped

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 26 Skills for Success with Office 2010 Vol. 1 Skill 6: Use Multiple Math Operators in a Formula [Group] displays on title bar Cells referenced in the formula are outlined Formula entered Without the parentheses, the formula would give an incorrect result When a formula contains operators with the same precedence level, Excel evaluates the operators from left to right. Multiplication and division are considered to be on the same level of precedence. Addition and subtraction are considered to be on the same level of precedence

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 27 Skills for Success with Office 2010 Vol. 1 Skill 6: Use Multiple Math Operators in a Formula Durango County Park worksheet active Date moved (your date may differ) Recall that because the worksheets are grouped, the formulas have been entered on all three worksheets

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 28 Skills for Success with Office 2010 Vol. 1 Skill 7: Format Grouped Worksheets Shortcut menu [Group] displays on title bar Row 7 heading Hamilton Park worksheet active When worksheets are grouped, any changes made to a single worksheet are made to each worksheet in the group. For example, if you change the width of a column or add a row, all the worksheets in the group are changed in the same manner

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 29 Skills for Success with Office 2010 Vol. 1 Skill 7: Format Grouped Worksheets Families data entered

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 30 Skills for Success with Office 2010 Vol. 1 Skill 7: Format Grouped Worksheets Formula copied to cell F7 Columns summed, Total cell style applied Grouped worksheets

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 31 Skills for Success with Office 2010 Vol. 1 Skill 7: Format Grouped Worksheets Ungrouped worksheets Currency [0] applied Comma [0] applied

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 32 Skills for Success with Office 2010 Vol. 1 Skill 8: Insert and Move Worksheets Insert Worksheet button New sheet tab renamed To organize a workbook, you can move sheet tabs into any order you desire You can add new worksheets to accommodate new information

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 33 Skills for Success with Office 2010 Vol. 1 Skill 8: Insert and Move Worksheets Text truncated

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 34 Skills for Success with Office 2010 Vol. 1 Skill 8: Insert and Move Worksheets Cell contents pasted Cell formatting pasted

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 35 Skills for Success with Office 2010 Vol. 1 Skill 8: Insert and Move Worksheets Caret and paper icon indicate location of moved sheet tab Point to the Summary sheet tab, hold down the left mouse button to display a small black triangle—a caret— and then notice that a small paper icon attaches to the mouse pointer

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 36 Skills for Success with Office 2010 Vol. 1 Skill 9: Construct Formulas That Refer to Cells in Other Worksheets Worksheet reference Summary sheet a worksheet that displays and summarizes totals from other worksheets Detail sheet a worksheet with cells referred to by summary sheet formulas Cell reference On the Summary sheet, click cell B5. Type = and then click the Aspen Lake sheet tab. On the Aspen Lake sheet, click cell B9, and then press Enter

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 37 Skills for Success with Office 2010 Vol. 1 Skill 9: Construct Formulas That Refer to Cells in Other Worksheets Worksheet name reference Cell reference Formulas copied for all totals Changes made to the detail sheets that affect their totals will automatically recalculate and display on the summary sheet

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 38 Skills for Success with Office 2010 Vol. 1 Skill 9: Construct Formulas That Refer to Cells in Other Worksheets Sheet name in right footer area File name in left footer area Page number in center footer area

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 39 Skills for Success with Office 2010 Vol. 1 Skill 9: Construct Formulas That Refer to Cells in Other Worksheets Next Page button Durango County Park worksheet footer Page 4 of 4 Because the worksheets are grouped, all four worksheets will be previewed and the footer will display in each worksheet

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 40 Skills for Success with Office 2010 Vol. 1 Skill 10: Create Clustered Bar Charts Switch Row/Column button Clustered bar chart A chart type that is useful when you want to compare values across categories. Bar charts organize categories along the vertical axis and values along the horizontal axis. Chart sheet Chart categories changed to row names

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 41 Skills for Success with Office 2010 Vol. 1 Skill 10: Create Clustered Bar Charts Horizontal axis values angled Chart and axis titles display

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 42 Skills for Success with Office 2010 Vol. 1 Skill 10: Create Clustered Bar Charts Vertical axis title Chart titleHorizontal axis title does not display

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 43 Skills for Success with Office 2010 Vol. 1 Skill 10: Create Clustered Bar Charts Legend moved to top Values display next to data points On the Layout tab, in the Labels group, click the Legend button, and then click More Legend Options. In the Format Legend dialog box, under Legend Position, select the Top option button

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 44 Skills for Success with Office 2010 Vol. 1 Skills for Success In Skills 1–10, you practiced the following skills : –Work with Sheet Tabs, Worksheet Insertion, Grouping, Formatting –Work with Dates, Cell Contents & Formats; Move, Copy, Paste and Paste Options –Use multiple Operators in Formulas, Create Formulas using Multiple Worksheets & Cells –Create Clustered Bar Charts

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 45 Skills for Success with Office 2010 Vol. 1 More Skills for Success You will now practice the following additional skills: –Create Organization Charts –Create Line Charts –Set and Clear Print Areas –Insert Hyperlinks

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 46 Skills for Success with Office 2010 Vol. 1 Congratulations You have now completed all Skills for Excel Chapter 3

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 47 Skills for Success with Office 2010 Vol. 1 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2011 Pearson Education, Inc. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall