Planning Tasks and Schedules

Notes An endless supply of electronic post it pads Notes can be assigned to Categories Can change the font, color and size of Notes Can be included in an as an attachment Notes can be printed

Tasks Activity you need to complete Specify a start and due date Assign a status –High –Normal –Low List what percentage of a task is completed Tasks can be assigned to Categories

Recurring Task Task that is repeated at a regular interval –Ex. turning in class assignments Recurrence pattern –Determines how you want a task to recur The frequency with which the task should recur Range –When the recurrence starts and ends

Assigning Tasks The creator of the task is the owner of the task Task owner is responsible for the task Assigning a task delegates the responsibility for the task Only the current owner can modify the task

Responding to a Task Request Appears as an message Can accept, reject, or reassign the task By accepting, you become the owner of the task

Calendar Tool for recording, and planning your upcoming appointment, events and meetings Appointment –An activity with a specific start and end time but does not include other people Event –A one time or annual activity that lasts 24 hours or more Meeting –An appointment that other people are invited to and resources may be reserved

Scheduling an Appointment Can change and schedule appointments in your calendar Can change and schedule appointments in other’s calendars that you have permission to do this Can give permission to other to change and schedule appointments in your calendar

Scheduling Appointments Can specify how time is blocked out in an appointment Time Shown asBorder ColorAvailability BusySolid blueUnavailable FreeClearAvailable TentativeBlue and white stripe Available Out of the OfficeSolid purpleUnavailable

Scheduling an Event Block of time from midnight to midnight Can occur for one or more days

Planning a Meeting Attendees are the people you invite to a meeting –Can be selected from the Contact folder –Shared calendars will show free/busy time for attendees Resources –Include but not limited to rooms, equipment, company material –To reserve a resource it must have its own mailbox

Responding to a meeting request Response is similar to responding to a task request Options –Accept –Tentative –Decline –Propose a new time

Scheduling a NetMeeting Program that comes with Windows 2000 and XP Enables two or more participants to communicate over the Internet May need extra equipment for this All attendees must run NetMeeting to participate