Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011

Format for the Webinar 10 minute presentations from the 4 states Questions from the participants for the remainder of the time

Norms Put your phone on mute unless you are asking a question. Hold questions until the end of the 4 presentations. To ensure that all states have an equal opportunity to present, presentations will be limited to 10 minutes. (I will give a 2 minute warning!!)

Office of the State Superintendent of Education Dwight Franklin

SLDS Webinar: Engaging Local District Stakeholders 9/30/11

* Dependent upon procurement process  Bill & Melinda Gates Foundation  City Council  Community Based Organizations  Early Care and Education Administration (DHS)  LEA Central Office Administrators  Office of the Chief Financial Officer  Office of the Chief Technology Officer  Office of the Deputy Mayor for Education  Office of the State Superintendent of Education (SEA)  Parents  Principals  Post-Secondary Support Organizations  Teachers  UDC/SEA- Adult Family Literacy  LDS Purpose, Goal, Direction, Requirements, Priority  Focus Groups: OSSE, PCS, DCPS, UDC, Teachers (Union), Principals, Parents, Grantors, Policy Research, PCS Board  Steering Committee

When in the process did you involve them?  Beginning: Requirements & RFP Development How did you involve them?  Focus Groups for Requirements  Monthly Steering Committee Mtgs  Data Governance What was the value that you got from your stakeholder engagement?  Requirements, Needs, Priority, Understanding of how the LDS could benefit a wide group of needs  Prioritizing Requirements  RFP & Schedule Development Any advice to states about stakeholder engagement?  Keep stakeholders engaged  Provide updates on status, challenges, successes

Virginia Department of Education Susan Williams

Student Record Collection Development – Student Information Advisory Group (SIAG) – 20 LEA members – Met monthly/18 months Initial Training – Eight regional sessions – SIAG served as hosts – Development of Materials Buy-In – Build LEA requested tools and reports based – Pre-Sub application – Lost Transfer report On-Going Support – Pre-change Webinars – Tuesday Telegram – VESIS/SIS Users Groups

Student-Teacher Linkages (LEAs) Development – Announcement Webinars – 5 On-site, in depth visits to gather knowledge and requirements Initial Training – Semi-monthly webinars Jan – Sept 2011 – Monthly regional webinars Buy-In – Modified elements based on LEA feedback – Sought VESIS opinion On-Going Support – Webinars – Tuesday Telegram – VESIS/SIS Users Groups

Student-Teacher Linkages (DOE) Development – Master Schedule Workgroup – Semi-monthly meetings – Asst supts  specialists Committee Work – SCED code conversion – MSC development Buy-In – Issues are relayed to correct office – On-site ‘flow’ meeting – Seek Org support On-Going Support – Workgroup meetings – Develop internal process for change control

Oregon – Hillsboro Schools Jim Harrington Chief Technology Officer

Survival Driven Online Assessment System 2001 English Language Proficiency Assessment 2006 Data Collection System District Data Warehouse Projects K12 Integrated Data System Instructional Data Use

Pathways IT Managers – District 1996 Sponsor: Large district CIO’s – Monthly Purpose: Large district collaboration IT Managers – State 2000 Sponsor: Oregon Department of Education – Quarterly Purpose: Advisory and information sharing Data Collections Committee 2002 Sponsor: Oregon Department of Education – Quarterly Purpose: Advisory and information sharing Assessment and Accountability Advisory Sponsor: Oregon Department of Education – Quarterly Purpose: Advisory Web and Publications

Pathways Data Quality Workgroup 2008 Sponsor: Oregon Department of Education – Triannually Purpose: Delivering quality data to the classroom Data Warehouse Governance Committee 2010 Sponsor: ODE/Data Warehouse LEA’s – Monthly Purpose: Architecture and implementation PK20 data system Data Technical Working Groups Sponsor: ODE/Data Warehouse LEA’s – On Demand Purpose: Technical collaboration supporting K12 Data System development

Continuing Opportunities Build agency trust, engagement, and contribution Ensure data quality and timeliness are a priority at all levels Align agency practices – Eliminate the rogues and silos Unify priorities, schedules, and resources Challenge the work. – Does the system need it? – Does the system need it now? – Can we afford it? Build stakeholder/decision-maker capacity Stabilize the system

Iowa Department of Education Jason Grinstead

SLDS Visioning Timeline

Second Project Graphic Based on Team Input

Results Increased awareness of SLDS Understanding of stakeholder needs Allowed people to have a voice in the process

Questions for the Presenters?

Contact Information Iowa – Oregon – Virginia – OSSE –

Thank you for participating!