Creating Operational Debris Management Plans and Templates UASI Disaster Debris Management Plan Planning Session 2 UASI Disaster Debris Management Plan Phase Two Creating Operational Debris Management Plans and Templates JB 1

UASI Regional Disaster Debris Management Plan UASI Disaster Debris Management Plan Planning Session 2 Overview Debris Management 101 UASI Regional Disaster Debris Management Plan Components of Local Operational Disaster Debris Management Planning Project Review Operational Plan Templates Closing JB 2

Debris Management 101 Terminology UASI Disaster Debris Management Plan Planning Session 2 Debris Management 101 Terminology Debris - Items and materials broken, destroyed, or displaced by a natural or man-made disaster. Examples of debris include, but are not limited to vegetation, construction and demolition material, and personal property. Debris Activities: The actual clearance, collection, hauling, reduction, and disposal actions being taken in the field Debris Management: The planning and coordination activities undertaken by states/locals/tribes to initiate and complete debris activities Debris Operations: The Public Assistance Program activities undertaken to address applicant-related debris management and activities Temporary Debris Sorting and Reduction (TDSR) Site: A location where debris is sorted, processed, reduced in volume, and/or disposed of. KH Purpose of this section is to introduce debris management to participants Start with some terminology so everyone is on the same page. 3

Debris Management 101 Impact of Debris Causing Incidents UASI Disaster Debris Management Plan Planning Session 2 Debris Management 101 Impact of Debris Causing Incidents Hurricane Andrew: Metro-Dade County 43 million cubic yards of disaster debris Northridge Earthquake 7 million cubic yards (1,750,000 tons) of disaster debris World Trade Center 2.8 million cubic yards of disaster debris Hurricane Katrina 2 million cubic yards (500,000 tons) of disaster debris in Alabama 42 million cubic yards (10,500,000 tons) of disaster debris in Mississippi 50 million cubic yards (12,500,000 tons) of disaster debris in Louisiana December Floods: Lewis County 15,600 (1,170 tons) cubic yards of vegetative debris 77,000 (38,500 tons) cubic yards of sediment 30,600 cubic yards of household flood related debris 1 cubic yard construction/Demo = 500 lbs 1 cubic yard vegetation = 150 lbs 1 cubic yard soil = 1,000 lbs KH Debris amounts from some well known disasters. Be sure to mention Lewis county ask if anyone knows how much waste their jurisdiction creates 4

Debris Management 101 Disaster Debris Generators UASI Disaster Debris Management Plan Planning Session 2 Debris Management 101 Disaster Debris Generators Floods/Slides: Sediment, Sandbags, Personal Property, Construction/Demolition/Land-clearing Waste (CDL), Vegetative Waste, Household Hazardous Waste (HHW), appliances Earthquake: CDL, Personal Property, Burnt Structures, Sediment, Vegetative Waste Fire: Burnt structures, Cars, Loss of Ground Cover Terrorism/Human created: CDL, Burnt Structures, Personal Property, material depends on incident All Events: Special/Other Wastes, Medical Waste, Radiological Waste, Hazardous Waste, Biological Waste KH Events can create a wide variety of debris that has to be cleared and disposed of. 5

UASI Disaster Debris Management Plan Planning Session 2 Debris Examples KH Examples of debris Mud was a large problem in Lewis county – has to be disposed of, may often be contaminated tanks often float during a disaster and may contain unknown material 6

UASI Disaster Debris Management Plan Planning Session 2 Debris Examples KH more examples of construction/demolition debris disposal of putrescibles, such as animal carcasses, has to be planned prior to an event. 7

UASI Regional Disaster Debris Management Plan KH

UASI Regional Disaster Debris Management Plan Seattle UASI Region UASI Disaster Debris Management Plan Planning Session 2 UASI Regional Disaster Debris Management Plan Seattle UASI Region King, Pierce, and Snohomish Counties Cities Special Purpose Districts Public and Private Organizations Tribal Nations KH 9

UASI Regional Disaster Debris Management Plan Need for a Regional Plan UASI Disaster Debris Management Plan Planning Session 2 UASI Regional Disaster Debris Management Plan Need for a Regional Plan The Structure of the Region’s Solid Waste Infrastructure May Require Regional Cooperation Debris Creating Events Do Not Follow Political Boundaries Decrease Impact on Landfills by Identifying Reuse/Reduction/Recycling Strategies Evaluate Existing and Available Resources to Identify Gaps Prior to an Incident Develop Shared Strategies for Debris Management and Public Information to Help Maintain Continuity Across Jurisdictions KH Infrastructure – rail – plan may be used for a multi-day rail emergency, not just declared disasters Communities that don’t document well usually end up under-estimating after the fact reducing federal reimbursement 10

UASI Regional Disaster Debris Management Plan Team and Stakeholders UASI Disaster Debris Management Plan Planning Session 2 UASI Regional Disaster Debris Management Plan Team and Stakeholders City and County Solid Waste Agencies City and County Emergency Management Organizations Local Public Health Agencies Puget Sound Clean Air Agency Washington Emergency Management Division Washington Department of Ecology Washington Refuse and Recycling Association Washington Utilities and Trade Commission U.S. Army Corps of Engineers Federal Emergency Management Agency Tribal Nations City and County Law Enforcement Agencies City and County Fire Departments Local Ports Private Solid Waste Collection Companies Washington Department of Transportation Federal Bureau of Investigation KH 11

UASI Regional Disaster Debris Management Plan Objectives of Phase One UASI Disaster Debris Management Plan Planning Session 2 UASI Regional Disaster Debris Management Plan Objectives of Phase One Develop a Regional Disaster Debris Management Plan that Provides a Framework to: Identify regional roles and responsibilities Provide regional strategy/guidance on disaster debris priorities and operations through regional discussion and agreement Make connections between disaster debris stakeholders Identify regional debris management resource and infrastructure gaps Develop Operational Disaster Debris Management Plan Template that: Provides a standardized template that can be used to meet jurisdictional planning objectives and maintains continuity with the regional disaster debris management plan. KH 12

UASI Regional Disaster Debris Management Plan Project Results UASI Disaster Debris Management Plan Planning Session 2 UASI Regional Disaster Debris Management Plan Project Results Participation from Over 75 Stakeholders Throughout the Project Developed the Regional Disaster Debris Management Plan 120 pages 14 appendixes Established the Regional Disaster Debris Management Team Biannual meetings to discuss debris management issues and changes to the plan KH 13

UASI Regional Disaster Debris Management Plan Plan Sections UASI Disaster Debris Management Plan Planning Session 2 UASI Regional Disaster Debris Management Plan Plan Sections Introduction Organization and Concept of Operations Legislation and Policies Mutual Aid and Interlocal Agreements Types of Hazards Debris Classification Debris Removal, Processing, and Disposal Priorities Regional Capacities Disaster Debris Operations Contract Management and Pre-identified Contractors Public Notification and Communication Plan Staff Development and Responsibilities Eligibility for Funding References JB 14

UASI Regional Disaster Debris Management Plan Plan Appendices UASI Disaster Debris Management Plan Planning Session 2 UASI Regional Disaster Debris Management Plan Plan Appendices Mutual Aid Agreement Sample Template Temporary Debris Staging and Reduction Site Planning Sample Forms for Debris Tracking Example of Time and Materials Contract for Debris Removal Example of Unit Price Contract for Debris Removal Example of Lump Sum Contract for Debris Removal Example of Right-of-Entry Permit Debris Mitigation Strategies Online Resources Additional Debris Resources Washington Public Assistance Damage Assessment JB 15

Local Operational Disaster Debris Management Planning JB

UASI Disaster Debris Management Plan Planning Session 2 Local Operational Debris Management Planning Need for Operational Plans Jurisdictions that Establish Debris Plans are Better Equipped to Ensure the Maximum Amount of Debris Possible is Reduced or Recycled, Decreasing Impact on Landfills Pre-Establishing Temporary Debris Sorting and Reduction (TDSR) Sites Reduces Social, Economic, and Environmental Impacts on the Community Evaluating Existing Resources Helps to Identify Gaps Prior to an Incident Planning for Disaster Debris Operations Help With Reimbursement Following a Federally Declared Disaster JB Need for operational plans. bullet one – jurisdictions that don’t pre-plan are not prepared to handle debris and may increase impact on the landfill bullet two – pre-planning helps reduce environmental impact bullet three – it’s best to identify gaps prior to an event bullet four – jurisdictions that have plan are better prepared to submit for the maximum public assistance reimbursement following a federally declared disaster. 17

Local Operational Debris Management Planning Plan Template UASI Disaster Debris Management Plan Planning Session 2 Local Operational Debris Management Planning Plan Template Standard Template for Jurisdictions to Use When Developing Operational Debris Management Plan Allows Jurisdictions to Maintain Regional Continuity While Tailoring the Plan to Their Needs FEMA Guidance, Operational Experience, and Phase One Stakeholder Feedback all Contributed to the Development of the Debris Management Operational Plan Template Template for each section will include draft language and indicate where jurisdictions need to add specific information. JB 18

UASI Disaster Debris Management Plan Planning Session 2 Local Operational Debris Management Plans Component: Technical Assistance Technical Assistance Includes Instruction and Advice from Staff Experienced with Debris Management and Emergency Planning Along with Document Templates and Planning Guides The Format for Technical Assistance Includes Classroom- based Instruction and Individual Consultation on Plan Sections JB 19

Review Complete or Near Complete Plans UASI Disaster Debris Management Plan Planning Session 2 Local Operational Debris Management Planning Component: Operational Plan Review Review Complete or Near Complete Plans Review based on a pre-developed checklist Plan sections will be evaluated and gaps will be identified Suggestions and advice to address gaps will be provided as part of the evaluation process JB 20

Operational Disaster Debris Management Plans Project Results UASI Disaster Debris Management Plan Planning Session 2 Operational Disaster Debris Management Plans Project Results Participation from Over 70 Jurisdictions Throughout the UASI Area Developed Operational Disaster Debris Management Plan Templates Provided Technical Assistance to Jurisdictions Chartered and Supported the Regional Disaster Debris Management Team Biannual meetings to discuss debris management issues and changes to the plan JB 21

Review Operational Plan Template JB

UASI Regional Disaster Debris Management Plan Plan Sections UASI Disaster Debris Management Plan Planning Session 2 UASI Regional Disaster Debris Management Plan Plan Sections Introduction Situation and Assumptions Applicable Rules and Regulations Concept of Operations Current Resources Debris Collection and Hauling Operations Contracted Resources Private Property Demolition and Debris Removal Public Information Strategy Training and Exercises JB 23

UASI Regional Disaster Debris Management Plan Plan Appendices UASI Disaster Debris Management Plan Planning Session 2 UASI Regional Disaster Debris Management Plan Plan Appendices Debris Resources TDSR Site Inventory Debris Clearance Sample Forms for Debris Tracking Health and Safety Plan Sample Lump Sum Price Contract Sample Time and Materials Contract Sample Unit Price Contract Sample Right of Entry Permit Public Assistance Initial Damage Assessment JB 24

Operational Disaster Debris Management Plan Section 1: Introduction Summary This section identifies the jurisdiction’s plan mission, scope, and purpose, as well as alignment with other plans Outline Mission Scope Purpose Alignment with Other Plans Plan Maintenance and Update JB

Situation and Assumptions Operational Disaster Debris Management Plan Section 2: Situation and Assumptions Summary This section identifies natural and human caused events common to the region that have the potential of creating excess debris and describes their spatial coverage, frequency, and estimated potential to create debris. Individual jurisdictions are responsible for consulting their local Hazard Identification and Vulnerability Assessment (HIVA) to identify the specific events that pose the greatest threat to their area. Outline Types of Hazards Debris Estimates Wind Storm event (low to medium impact) Earthquake event (medium to high impact) Situation and Assumptions JB

Waste Management Priorities Operational Disaster Debris Management Plan Section 3: Applicable Rules and Regulations Summary This section identifies rules and regulations that apply to debris management operations. Outline Planning Response Recovery Waste Management Priorities Air Quality and Burning as a Waste Reduction Method Household Hazardous Waste Management JB

Operational Disaster Debris Management Plan Section 4: Concept of Operations Summary This section identifies how debris management operations will be organized and managed. Outline Debris Management Response Levels Level One: Routine Operations Level Two: Medium Impact Disaster Level Three: High Impact Disaster Level Four: Catastrophic Disaster Debris Management Operational Phases Increase Readiness Response Recovery Incident Command System JB KH review template – word doc

Roles and Responsibilities Jurisdiction Departments External Agencies Operational Disaster Debris Management Plan Concept of Operations (continued) Roles and Responsibilities Jurisdiction Departments External Agencies Contractors and Vendors Additional Resources Local, County, and State Resources Federal Resources Process Agencies that may be assigned missions Emergency Communications Strategy Health and Safety Strategy JB KH review template – word doc

Mutual Aid and Interlocal Agreements Disposal Facilities Operational Disaster Debris Management Plan Section 5: Current Resources Summary This section identifies staff and equipment available to support debris management operations. Outline Staff Equipment Technology Contract Resources Mutual Aid and Interlocal Agreements Disposal Facilities Recycling and Composting Facilities JB

Damage Assessment and Debris Estimates Operational Disaster Debris Management Plan Section 6: Debris Collection and Hauling Operations Summary This section identifies criteria to prioritize debris removal as well as the methods and resources that can be used to meet surge capacity needed during a disaster debris event. Outline Damage Assessment and Debris Estimates FEMA Preliminary Damage Assessment Debris Clearance and Removal Guidelines Debris Removal Priorities Debris Operations Debris Clearance Collection Methods JB

Operational Disaster Debris Management Plan Debris Collection and Hauling Operations (cont.) Temporary Debris Sorting and Reduction Sites Site Management Establishment and Operations Planning Debris Reuse, Reduction, and Disposal Methods Recycling and Reuse Volume Reduction Methods Problem Waste Processing and Disposal Debris Management Operations Monitoring Documenting and Reporting Requirements Debris Management Contractor Monitoring Considerations for Unit Price Contracts Considerations for Time and Materials Contracts Considerations for Debris Monitoring Contracts JB

Existing Debris Management and Solid Waste Contracts Operational Disaster Debris Management Plan Section 7: Contracted Resources Summary This section identifies how additional debris management resources will be contracted and managed including the pre-identification of contractors and management of existing solid waste collection companies. Outline Existing Debris Management and Solid Waste Contracts Contract Debris Management Resource Needs Emergency Contracting and Procurement Procedures JB

Operational Disaster Debris Management Plan Section 8: Private Property Demolition and Debris Removal Summary Identifies the process, procedures, and related regulations to remove debris from private property following a debris causing event. Outline Debris Removal and Demolition Permitting and Procedures Demolition Documentation Inspections Debris Removal and Demolition of Private Property without Owner Consent Special Considerations Mobile Home Parks Navigation Hazard Removal Vehicles and Vessels Eligibility of Private Property Demolition and Debris Removal Costs Vehicles Commercial Property Duplication of Benefits JB

Public Information Officer Operational Disaster Debris Management Plan Section 9: Public Information Strategy Summary Identifies pre-developed materials and messages that can be used to educate the public and provide timely information during an event. Outline Public Information Officer Communication and Public Education Strategy Prior to an Incident Special Waste Considerations Public Information Strategy During and Incident Coordination with the Joint Information Center (JIC) Pre-scripted Information Distribution Strategy Message Maps JB

General Emergency Management Training Position-Specific Training Operational Disaster Debris Management Plan Section 10: Training and Exercises Summary Contains information on training and exercises necessary to support debris operations. Outline General Emergency Management Training Position-Specific Training Exercises JB

Closing For More Information Contact: Kathryn Howard 206-205-4061 Kathryn.Howard@kingcounty.gov Joe Brentin 253-502-4829 Joe.Brentin@ch2m.com JB