Seirbhísí TF UCDUCD IT Services UCD InfoView Information Session 2010 Management Information Team

2 Purpose of Session Introduce you to InfoView Describe how InfoView can be used effectively Highlight how InfoView can support different roles Explain how to find or request information

3 Overview of Session What is UCD InfoView? Information available for Roles MIS Team Business Support Teams Information Requests Institutional Research InfoView and Data Protection How do I use InfoView? (Demonstration) Additional Training Available How do I get Help?

4 What is UCD InfoView? Comprehensive information exists in UCD to support all user activities InfoView provides a one-stop shop to this information Online web-based reporting tool enabling on demand access Available through UCD Connect via secure single sign-on No software install required - uses standard browser

5 What is UCD InfoView? Provides information pertinent to your particular role at your fingertips Suites of reports exist to support activities for: –Finance (eFinancials) –HR/Payroll (Core) –Student (Banner) –Research (RMS)

6 Information available for my Role? Various standard roles exist within InfoView Sample RolesReports Available On Head of School/Unit College Principal Nominated Cost Centre Managers - HR Staff Management - Cost Centre Management - Research Management/Activity College/School Office Staff- Student Registration Information - Curriculum Information – School Focus - Online Applications - Gradebook Programme Office Staff- Student Registration Information - Curriculum Information – Prog. Focus - Online Applications - Gradebook Module Coordinators Assistant Graders Academic Staff - Registration Information - Gradebook - DSS Supports Principal Investigators- Research Account Financial Status Research Administrator- Research Management System

7 Information available for my Role? Sample Report SuitesDescription of Report Suite HR Staff Management ReportsTo assist Heads in the management of the HR function in their School or Unit Cost Centre Management ReportsProvide summary and detailed financial info to assist Heads in the management of cost centres in their School or Unit Research Management/Activity Reports Provides summary and details of research accounts, grants registered, proposals, research staff and publications to assist College Principals & School Heads in managing research activity Student Registration InformationProvide detailed & summary information to support all aspects of student registration activity Curriculum Management Information Support activities surrounding the Curriculum Management function in Registry GradebookSupport the Gradebook assessment process from detailed grading reports to statistical analysis of grade distribution Online Student ApplicationsProvide information on Online Student Applications process (direct entry) Research Account Financial Status Provide Principal Investigators with the full financial picture of their research accounts

8 Who are the MIS Team Responsible for delivery of information from university systems in a structured, reliable and easily accessible way Aim to provide clear, timely, relevant information to support processes and decision-making at all levels in the organisation Primarily involved in project work Aims to meet the needs of over 2000 users of information across the University

9 Who are the MIS Team NameRoleExtnContact Maria McDonaldHead of Joyce DowneyProject Frank DesmondProject Emma HurleyReport Developer/ Programmer Catherine McDonnell Report Developer/ Programmer Amy CarrollReport Developer/ Programmer Adrienne WilsonReport Developer/ Programmer General Contact:

BSTs exist in Student, Finance and HR areas Work closely with MIS Team on information requests Help identify if your info request can be met by existing report Channel information requests through to InfoView reporters in the relevant areas 10 Business Support Teams (BSTs) Request Info relating to:Contact Business Support Team Student Administration HR/Payroll Finance If you request information on Research or other areas not listed below, please contact the MIS Team at

Outline your requirements as completely as possible the relevant Business Support Team below Provide a completion date and priority for request 11 Information Request Request Info relating to:Contact Business Support Team Students HR/Payroll Finance Research If you request information other areas not listed above, please contact the MIS Team at

Maura McGinn - Director of Institutional Research Role established in Presidents Office in 2007 Functions are: Analyses data and statistics about the University Provides University management with information to support strategic planning, policy formation and decision making Reports mandatory statistical information to government bodies Coordinates responses to enquiries for University related information 12 Institutional Research Director of Institutional ResearchContact 1088

13 InfoView and Data Protection Rena Lohan - University Records Officer Relates only to personal data Access restricted to authorised users only No sharing of access codes (username/passwords) Downloading restricted to UCD equipment Protect screen and printouts Restrict printing and destroy by shredding Be aware of UCD data protection policy and procedures at ucd.ie/dataprotection University Records OfficerContact 1694

14 How do I use InfoView? (Demonstration) Demonstration to Cover Access/Login Navigation – Folders v Categories View Open/Refresh Report Navigation on Report - Drilling PDF v HTML View Printing Saving to Excel Closing Reports Searching Report Names Logging Out Highlight Contact Details at bottom Highlight Data Protection Statement Highlight Data can’t be changed Mac Users

15 Additional Training Available Self learning demo available on our web site Training on new suites of report provided as part of roll-out ‘Just in Time’ training available at certain times of year e.g. Gradebook Reporting Functional training on specific report areas available on request Data Protection training available from Rena Lohan – University Records Officer

16 How do I get Help our dedicated support Review our Web Site FAQs Contact any member of the MIS Team for assistance

Questions 17