NGAO Team Meeting Management Peter Wizinowich May 26, 2009

2 Presentation Sequence / Schedule Preliminary Design Status vs SDR Plan PD Replan Status –Project Plan –Personnel Plan –Milestones (NGAO, Instruments, Proposals) –Instruments Near Term Priorities PD Deliverables

3 Preliminary Design Status vs SDR Plan $3479k PD phase budget –$455k FY08, $2000k FY09, $1024k FY10, includes $449k of contingency –36,000 work hours Through Apr. ~27% complete vs 57% expected to be complete in SDR plan –This does not include science instrument design Through Apr. we have spent $730k or 24% of budget excluding contingency versus 27% of work completed Why? –Unplanned tasks that have required management attention NFIRAOS cost comparison B2C guidance MRI & ATI proposals Addition of science instruments –Personnel availability Departing or unavailable personnel (DLM, RF, JZ, MB) Less senior management than planned –Unclear direction in some areas Primarily because of B2C

4 Actual % complete through Apr/09

5 Replan Status Replan nearly complete –Need to confirm COO personnel availability & revise appropriately –Need leads to confirm that schedule can be met Would like to finalize plan this week –The plan will not be revised again during the PD We will doubtlessly need to make tactical adjustments However this is the plan we will be judged against for the remainder of the PD –We will begin reporting against this plan starting with the May report We should be sure that what we said would be done in May is complete (do some tasks already need to be pushed out?)

6 MS Project Plan

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10 MS Project Plan by Individual

11 Staffing Plan

12 Staffing Plan

13 New NGAO PD Milestones

14 New NGAO PD Milestones

15 Instrumentation Plan NGAO Imager and IFS combined plan –Incorporates anticipate ATI funded IFS work –Parallels remaining AO system preliminary design phase NGAO imager PDR and IFS SDR at or before NGAO main PDR –Imager preliminary design phase Baseline is single instrument (common dewar, etc.) Will do trade study for imager and IFS separately –IFS system design phase Slicer approach trade study and down select Requirements for all IFS components –IFS preliminary design phase extends beyond NGAO PDR Will start Imager detailed design at same time as AO DD phase When IFS PD phase completes remaining work will be one plan

16 Major Instrumentation Activities Imager –Brief trade study period –Initial optical design –Optical modeling and preliminary optical design –Preliminary mechanical, electronic, software designs IFS –Trade studies –Development of slicer design approaches –Evaluation of approaches –Down select for lab prototyping in PD phase Documentation –Instrument system level requirements –Instrument system design manual –Instrument systems engineering management plan –Design phase reports

17 Near Term Priorities Finalize planning –Complete NGAO replan –Complete Instrument plan & staffing Finalize requirements –Revise & complete 1 st release of requirements (SCRD, SRD & FRD) –Requirements flowdown –Complete 1 st release of Observing Operations Concept Document –Complete 1 st release of Interface Control Document Manage the plan –Ensure tasks are defined & agreed on –Systems engineering team needs to manage requirements & interfaces, & address systems issues to ensure tasks & process are well defined –Task leads & teams need to manage their task to produce deliverables, meet requirements on schedule & within budget –TSIP monthly reports to monitor progress & identify issues (technical, schedule, budget) –Bi-monthly team video meetings with some face-to-face working meetings

18 Preliminary Design Objectives & Deliverables Objectives. –Deliver documented designs for each system, sub-system & component, hardware or software, of sufficient detail to establish through inspection & analysis the feasibility of the proposed design, & the likelihood that the design will meet the requirements. –Present the project plan to completion, including a detailed schedule & budget. Principal activities –Design, prototyping, simulation and analysis. Key deliverables –Preliminary technical specifications, requirements for subsystems, a preliminary Operations Concept Document, Interface Design document(s), & a Preliminary Design report.

19 Preliminary Design Deliverables 1 Science Case Requirements Document Observing Operations Concept Document System Requirements Document Functional Requirements & Interface Control Document(s) –AO system, laser system, science operations tools, science instruments –Managed within Contour database Preliminary Design Manual (the document to read to understand the design & performance of the NGAO facility – draft PDM posted) –Flowdown of requirements to design –Solidworks & Zemax model(s) –Software design (RTC, non-RTC & science ops tools) –Performance Budget Reports (wavefront, EE, astrometry, contrast, …) –Science Performance Analysis Report Science Instrument Design Manual

20 Preliminary Design Deliverables 2 Risk Assessment & Management Report Systems Engineering Management Plan –Project plan to completion, including a detailed schedule & budget –Phased implementation option(s) –Cost estimation –Justification for any procurements during DD