1 Pertemuan 9 Records Management Matakuliah: G0502 / English for Secretaries Tahun: 2006.

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Presentation transcript:

1 Pertemuan 9 Records Management Matakuliah: G0502 / English for Secretaries Tahun: 2006

2 Quote of the day “If your aim is control, it must be self- control first. If your aim is management, it must be self-management first.” Anonymous

3 Types of Filing Systems Reading 1 Selecting a System Alphabetical Filing Systems Subject filing Geographic filing Combination subject filing

4 Types of Filing Systems Reading 1 - continued Numerical Filing Systems Numeric system components Terminal-digit system Phonetic Filing System Chronological Filing Systems

5 Indexing Systems Reading 2 Indexing Names of Individuals Indexing Names of Organizations or Businesses Indexing Governmental and Political Entities

6 Language Review Use of the Past Tense One event completed in past: I saw him last night They left two hours ago Repeated events completed in the past and no longer happening: Last year it rained frequently in this area (custom) When I was young, I went swimming every day

7 Language Review Use of the Past Tense - continued Duration of an event completed in the past: He lived in New York for thirty years and then he decided to return to France In Columbus’ day, people believed that the earth was flat

8 Language Review Use of the Present Perfect Tense Actual past-to-present time: He has worked in the same company for ten years Psychological past-to-present time: This author has often been praised by the critics

9 Writing - Sorting out File cities under correct countries