Tracking and Resolving Help Desk Requests Ann Alvord Desktop/Help Desk Manager.

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Presentation transcript:

Tracking and Resolving Help Desk Requests Ann Alvord Desktop/Help Desk Manager

CSB/SJU Help Desk Background Service 6,500 faculty/staff/students Total university-owned workstations is 1,900 Two full time Help Desk staff and five student workers 29,000+ calls, s and walk-ins for % answered in one day of the request being made.

Help Desk Requests Call is made to the Help Desk by phone, or walk-in. Request is logged into Help Desk software (Magic TSD) and routed to appropriate group.

Help Desk Requests Pop up reminders are triggered if necessary so all information is entered. message is sent to members. Group members are responsible for taking call and following up based on service level agreement. Remote control is utilized.

Help Desk Requests messages are sent to IT Director if necessary.

Internal Service Levels Areas of improvement based on customer surveys –Response Time –Communication All staff agreed on one set of service level agreement metrics

Internal Service Level Agreements System Down (Priority 1) – Critical and immediate impact to business operation of user. This type of call can expect a 1 hour response rate. Severe Impact (Priority 2) – Significant impact to business operation of user with no work- around. This type of call can expect a 4 hour response rate.

Internal Service Level Agreements Moderate Impact (Priority 3) – Significant impact to business operation of the user with adequate work-around procedure in place. This type of call can expect a 1 day response rate. General Impact (Priority 4) – General questions that do not significantly impact the business operation of the user. This type of call can expect a 2-3 day response rate.

Successes Training of student employees. More focus on customer service. Service Level Agreements

Successes Easy to log calls. Implemented pop ups with reminders (i.e. enter problem description, etc.) Implemented ACD phone queue

Challenges Getting staff to respond to requests in a timely manner with consistency Communication between campus Help Desks & student workers. Student workstations and the service that is provided.