Accounting software on every desktop Carol Yacht, Textbook Author Susan Crosson, Professor of Accounting Santa Fe Community College

Today’s Agenda Curriculum implications of Microsoft Office Accounting—the new application included with MS Office Popular accounting software and suggestions for integrating software into accounting courses. What accounting software programs should I teach? How do I use accounting software in more than one course? How does hands-on practice reinforce accounting? Creating iPod content.

Accounting Software Basic Business Processes: …buy, sell, build, track Acquisition/Payment Sale/Collection Conversion Human Resource Financing

Popular accounting software

Software Used by Small, Medium, and Large Businesses

Small Business Accounting Software: Up to 20 Employees * MOA Estimate: There are 400 million Microsoft Office users worldwide. If 1% use Office Accounting, there will be 4 million users.

What software does your course emphasize?* *Crosson, Segovia and Yacht: Survey of AIS-Educators and Microsoft Convergence Attendees; reported March 10, 2007 at MS Convergence, San Diego

Accounting = Information Architects Why add Accounting Software to your courses? Business/Financial Literacy Accounting Literacy Because it is how accounting is actually done….

Publisher Designed GL, Peachtree; QuickBooks; Office Accounting 2007 Peachtree Dynamics-GP Financial/ Principles I Managerial/ Principles II IntermediateCost Excel Access Computer Accounting AISTax Excel Dynamics-GP Tax Software Accounting Course Sequence Audit ACL

Adding Software to Accounting Courses Doing Focus –Principles of Accounting, Tax, Audit, Government –Focus on Data entry and Bookkeeping –Practice sets to learn accounting processes Using Focus –Separate Computer literacy & AIS Courses teach the basics –Focus on computer-based stand-alone programs –Practice analyzing sample company data or data sets from Financial/Managerial/Tax/Auditor perspective Business Process Focus –Technology integrated across curricula & desktop –Focus on analyzing Information accessible from anywhere –Practice queries and searches of databases –Explore Internal/External Controls and Risks of Systems

Software Educational CostRetail Cost Peachtree by Sage FREE to schools nal_partnerships.cfm $ $ QuickBooks by Intuit Educational pricing: $ $ Or 30 day FREE Online Edition $99.95 to $3, Online: $ /mo. Office Accounting 2007 by Microsoft Two versions: Express or Professional Office Accounting Express 2007: Office Accounting Professional 2007: ily=officeaccounting&culture=en-US 120-day trial version included with textbook Express FREE download or part of Office Small Business, Professional, or Ultimate Suites Professional: $149 new or $99 upgrade Dynamics-GP by Microsoft Academic Alliance FREE to schools mic_alliance.mspx mic_alliance.mspx $15, Peachtree; QuickBooks; Office Accounting 2007; Dynamics-GP (Great Plains)

5% ___________ Lecture 10%___________Reading 20%___________Audio-Visual 30%___________Demonstration 50%_ __________Group Discussion 75%_____________Practice by Doing 90%: Teach Others - Immediate Use Retention Rates Learning Pyramid *National Training Labs, Institute for Applied Behavioral Science; Bethel, Maine Practice makes perfect*

Carol Yacht’s General Ledger

CYGL: General Journal & Balance Sheet

Peachtree Sales Navigation Aid Peachtree 2007

QuickBooks Pro 2006 Home Page

QuickBooks Online Edition Home Page

Office Accounting 2007

Comparison: Office Accounting Pro & Accounting Express

Business Education Forum April 2007 issue Using Accounting Software in the Classroom: What are the Options?* −QuickBooks −Microsoft Office Accounting −Peachtree *Article by Steven J. Carlson, Prof. of Accounting, University of North Dakota and Ryan Rauschenberger, Staff Associate, PricewaterhouseCoopers

Office Accounting 2007

Dynamics-GP 8.0

Because Accounting software is on every business desktop, which will you use?

Add Meaningful Technology Tools iPods & podcasting Tablet PC & digital ink Clickers (personal response systems) Cell phones, Cameras, ???

iPods….. Consider the possibilities Record and playback classes Chapter overviews—highlight favorite pages or learning objectives End-of-chapter coaching of review problem to model problem solving process Explanations of textbook visuals, i.e., exhibits, figures Podcasts-audio or video broadcasts available on the Internet –I hear, therefore I learn

Podcasting with only a Telephone… GCast is a free service that lets you record a podcast by calling a toll-free telephone number and then speaking using voic -style recording tools. Also offers free hosting and an embeddable player that can be dropped onto any page. The player describes your audio content as well as a play/pause button so all can listen without leaving the page. For more see “GCast: Super-Easy Podcasting,” Monkey Bites, February 21,

Clickers

Teaching with Technology No Turnkey Solutions Expresses You Continuously Challenges Research Opportunities Delights Students! Get more out of your teaching: By getting teaching/learning out of the classroom, By remembering to begin with the end in mind, By utilizing students’ modalities, questions, and development stages, By keeping the best and rethinking the rest, By inspiring students like your favorite professor inspired you.

McGraw-Hill Computer Accounting textbooks – Computer Accounting with Peachtree 2007, Release 14, 11e (includes software CD) Computer Accounting Essentials using QuickBooks Online Edition, 3e (30 days free) Computer Accounting with Microsoft Office Accounting 2007 (includes software CD) X Computer Accounting with Great Plains 8.0 (includes software CD) Computer Accounting Essentials using Great Plains 8.0 (includes software CD) Excel Accounting (student data CD) Supplement: Student Guide to QuickBooks Pro 2006 (data CD) – includes end-of-chapter transactions from College Accounting, 11e sbn= GL supplement: Carol Yacht’s General Ledger and Peachtree CD-ROMs Various ISBNs

Yacht & Crosson, the names to know for Computer Accounting learning. Click on book to go to Online Learning Center.