De-mystifying The GL Map Title Page David Yerg, Sr. Application Support Specialist

Road Map Toward Understanding Your GL Map No real mysteries Starting from the end “result” first What is a GL map? What should be mapped within the G/L? What do we map to the GL? What are the components of your GL map? What are GL overrides? GL map results Tips

No Mysteries All values within your General Ledger originated from: A transaction that was mapped using the General Ledger Map A manual journal entry A budget or data import

Starting From The End “Result” First The final results from GL mapping create journal entries The journal entry details will then translate into General Ledger detail reports or financial statements

What Is a GL Map? A unique set of rules that translates each ADERANT Expert transaction (subledger detail) into organized journal entries for the General Ledger A journal entry consists of the following components: Debit/credit values Account Code Employee Office Department Profit Center Project (optional module)

What Should Be Mapped within the GL? Any ADERANT Expert (subledger) Application When you implement a new feature or application, “ALWAYS” consider the GL mapping (Employee Expenses, Credit Notes, Taxes, Interest, etc.)

What Do We Map to the GL? Financial transactions that were created within one of the ADERANT Expert applications. These are sometimes known as the “subledger” transactions. Time and Time Edits (TAN, TAM) Disbursements and Disbursement Edits (CDN, CDM) Accounts Payable (AP, APX, CH, CHX) Bills (BL, BLX) Credit Notes (CN, CNX) Credit Adjustments (CBA, CBT) Employee Expenses (EE, EEX) “Z” transactions for Omnicurrency Gain/Loss

What Are the Components of Your GL Map? Accounts – Chart of Accounts G/L Types (Account Types) The link between your chart of accounts and the GL Map Include an account, where to get the default: office, department, profit center, and employee Defined by “Book” or formerly known as “Ledger” GL Map (Interface) Maintenance Includes a transactional type, data type, primary table reference, listing of override tables, valid gets The actual GL Map

Chart of Accounts

GL Type Code Screen

GL Map Maintenance

GL Map

Exceptions To The Rule (Overrides) You are able to direct certain transactional values to alternate GL accounts, offices, departments, profit centers. They are available in multiple areas. These are known as GL Overrides: Clients and Matters Timekeepers AP Type Codes Disbursement Code / Cost Code Tax Codes Banks

Bank - Example

Bank - Example

Map Results Informational reports and inquiries GLED12 - GL Accounts and Overrides GLED13 - GL Map GLED01 - Trial Balance GLED06 - Account Detail GLED08 - Subledger to G/L Balance Financial Statement Formatter FRx General Ledger Inquiries General Ledger Drilldown (Browser app)

Final Tips Always think about the General Ledger and mapping when implementing new features (Multi-Book, Credit Notes, Progress Billing, Employee Expenses, Omnicurrency, Taxes, Dual Book, Interest, etc.) When do we record Income? Cash Basis - Only when cash is received Accrual Basis - Record as soon as there is a potential to receive cash When do we record Expenses? Cash Basis - When cash is spent Accrual Basis – When there is a liability to pay

Final Tips, cont. Create a test environment and fully test all map changes. Never change any mapping and implement LIVE until it is tested fully Confused on what the current map is doing? Look at the GL Map via the GL inquires, the GLED13, or the standard GL Map application Do a test transaction within the test database Uncertainty about map changes? Contact ADERANT Expert Support and we can either assist or refer you to a Consultant who can

Closing Questions?

Thank You! David Yerg david.yerg@aderant.com Please complete a session evaluation form. Your input is very important to us.