1 3 PowerPoint Lab 3: Sharing Information Between Applications.

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Presentation transcript:

1 3 PowerPoint Lab 3: Sharing Information Between Applications

2 Competencies After completing this lab, you will know how to: n 1. Copy between applications. n 2. Link an Excel chart to a PowerPoint presentation. n 3. Embed a PowerPoint presentation in a Word document. n 4. Run a slide show from Word.

3 Competencies After completing this, you will know how to: n 5. Edit an embedded object. n 6. Break a link. n 7. Decide when to use linking and embedding.

4 Copying Between Applications nInformation created in one program can be easily copied nThen inserted, or pasted into another application

5 source filedestination file

6

7

8 Pasted Object

9 Linking an Excel Chart to a PowerPoint Presentation nOne form of information sharing between applications nThe linked data or object remains in the source file, separate from the destination file to which its linked nWhen the source file is updated, the change reflects in the destination file

10 paste link

11

12

13 Linked Object

14 Embedding a Presentation in a Word Document nPowerPoint objects may be inserted or embedded into a Word document

15

16

17

18 Embedded Object nStored in the destination file nBecomes part of the document nEntire file, not just an image of the selection that is displayed in the destination file

19 Embedded Object nApplication creating the embedded object is called the server nIf user has the server, he can edit or update the embedded object in the destination file nObject Linking and Embedding (OLE) is the supporting technology nOffice 97 has it

20 Running the Slide Show from Word nWith PowerPoint presentation embedded in the Word document nDouble-click on the slide nFull version, or viewer is automatically loaded nProceed through the show

21 Editing an Embedded Object nFrom within Word nSelect presentation object nEdit, Presentation Object, Edit

22 Breaking a Link nFor links to Excel file containing a chart nEdit, Links nBreak Link

23

24

25 When to Use Linking & Embedding nUse linking when nFile size is important nUsers have access to the source file and application nThe information is updated frequently

26 When to Use Linking & Embedding nUse embedding when nFile size is not important nUsers have access to the application, but not the source file nThe information changes infrequently