Engineering H193 - Team Project Gateway Engineering Education Coalition P. 1 Spring Quarter 2007 Progress Reports Week 4 Day 1

Engineering H193 - Team Project Gateway Engineering Education Coalition P. 2 Spring Quarter 2007 Due Today Motor and Drive Train calculations and system choices.

Engineering H193 - Team Project Gateway Engineering Education Coalition P. 3 Spring Quarter 2007 Progress Reports REMEMBER: You are writing the report for the reader WHAT THE SPONSOR WANTS TO KNOW ABOUT YOUR PROJECT –Done right (meeting requirements) –On schedule –Within budget

Engineering H193 - Team Project Gateway Engineering Education Coalition P. 4 Spring Quarter 2007 Project Progress Report Purpose –Inform clients (instructional team in this case) on Project progress –Provide record of work done for billing purposes –Assures client that you understand the scope of the project and the project requirements (which may be changing) Things to remember –No surprises –Clear and Concise

Engineering H193 - Team Project Gateway Engineering Education Coalition P. 5 Spring Quarter 2007 Project Progress Report Content and Organization for a Progress Report –Introduction –Project Description –Progress Summary –Problems Encountered –Changes in Requirements –Overall Assessment of the Project See section on Progress Reports in Chapter 5 of Writing as an Engineering text for additional tips and hints.

Engineering H193 - Team Project Gateway Engineering Education Coalition P. 6 Spring Quarter 2007 Project Progress Report Some Guidelines for this specific Progress Report –Maintain professional image -- Use word processor, CAD, spreadsheet, etc. Should generally not be hand written, although very neatly done hand sketches might be used. –May be written in either first person or third person –Approximately 4-6 pages in length if double spaced (or 2-3 pages if single-spaced), not counting attachments or cover sheet

Engineering H193 - Team Project Gateway Engineering Education Coalition P. 7 Spring Quarter 2007 Progress Report (cont.) Written Report –What has been accomplished –Reference Team Decisions –Reference Design Schedule - Ahead, Behind? Use your schedule and highlight tasks done –Reference Sketches/Drawings (copies) attached –Reference Budget Page (copies) attached –Future Plans

Engineering H193 - Team Project Gateway Engineering Education Coalition P. 8 Spring Quarter 2007 What to Include in a Progress Report Cover Page –Title –Team Number/Name and Members Have you established a team name? –Date and Instructor –Do it once and keep the template (If you have not yet created a cover page.)

Engineering H193 - Team Project Gateway Engineering Education Coalition P. 9 Spring Quarter 2007 What to Include in a Progress Report Opening Paragraph –Name of Project –Who’s doing it –Reporting period Executive summary (optional on short reports)

Engineering H193 - Team Project Gateway Engineering Education Coalition P. 10 Spring Quarter 2007 What to Include in a Progress Report Main Body –Outline what has been done –Demonstrate quality of project –Say what has been considered –Explain decisions –Discuss problems and solutions Schedule (Modify design schedule - attach copy) –Can list what tasks are complete –Better to include schedule with tasks highlighted

Engineering H193 - Team Project Gateway Engineering Education Coalition P. 11 Spring Quarter 2007 What to Include in a Progress Report Budget (Make a budget page and attach copy) –Planned - use estimates for items, contingencies –Spent to date –Can be changed later Future plans –What is to be done in next reporting period - nominally next two weeks

Engineering H193 - Team Project Gateway Engineering Education Coalition P. 12 Spring Quarter 2007 Practical Hints for Dealing with Sponsors Never mislead a sponsor Never let a sponsor get bad news about your project from someone else If progress report contains bad news, tell sponsor about it before sending progress report No surprises for sponsor Make sponsor look good - particularly to his/her supervisor

Engineering H193 - Team Project Gateway Engineering Education Coalition P. 13 Spring Quarter 2007 Grade Sheet for Progress Report ItemPoints Cover Page2 Opening / Introduction3 Main Body8 Schedule8 Budget4 Future Efforts3 Format / Clarity / Neatness4 Figures / Sketches4 Bibliography / References4 TOTAL40

Engineering H193 - Team Project Gateway Engineering Education Coalition P. 14 Spring Quarter 2007 Assignment Work on progress report – Due Friday, Week 4 Continue with your chassis (chassis w/ wheels under power to go up the ramp due on Friday) Wednesday's lecture will be on Final Reports Special Lecture on Wednesday –Tips and Hints for writing robot control code –Mission Critical – When Software Failure is Not an Option. Note – Due to special lectures, there will be minimal time for working on robots in class