Strategic Property Services Procurement of Professional Services and Project Management Professional Services Supplier Workshop 5 th December 2011 Neil Ward Head of Strategic Property Services

Agenda: 1.Context & Background 2.Framework Lots 3.Q & A 4.Refreshment Break 5.Informal networking & help with Pro-Contract…

Context & Background

Office Programme Reducing from 95 offices to 4 –Salisbury, Trowbridge, Chippenham, Devizes Savings of £85m over 25 years 40% reduction in CO2 emissions Flexible working – 50% reduction in space Sharing of space with Public Sector Partners –Police –HMRC –Natural England

Bourne Hill, Salisbury County Hall

Campus Programme Collection of public services in one or more buildings in a community –Leisure, Libraries, Youth Centres, Adult Day Care etc…….. –Police Community Support –Third Sector Groups Three schemes pending approval in December –Melksham, Corsham, Salisbury Community Operations Boards – “Joint-Client” role Delivery from Net reduction from upto 25 buildings to 3

Community representation

St Mary’s CE Primary School, Purton

Framework Procurement and Lots

Procurement Overview TaskDate OJEU Advert5 th December 2011 Bidder Day5 th December 2011 Completion of PQQ’s6 th January 2012 Issue ITT Documentation22 nd February 2012 Return of ITT’s28 th March 2012 Evaluation of ITT’s28 th March to 12 th April Intention to Award notice14 th June 2012 Standstill period15 th June to 26 th June Official Contract Awards11 th July 2012

Why? Replace existing framework agreements - FM Term Consultancy for Design & CA Services (Planned Maintenance); Project Management for New Build; Design Team Services for Office Rationalisation Simplifying and increasing speed of procurement for peak in major capital projects Providing flexibility for client requirements which are not clear at this stage

Professional Services Lots Principally split works into 2 value bands: £0 - £1.5m £1.5m+ LOT 1 – Main Design Team disciplines lower value band LOT 2 – Main Design Team disciplines higher value band LOT 3 – Supporting Design Team disciplines not construction value-based LOT 4 – Planning, Valuation and Agency

Project Management Lots Works into 2 value bands: £0 - £1.5m £1.5m+ LOT 1 – Project Management lower value band LOT 2 – Project Management higher value band

New Build/Refurbishment All main disciplines Client retains choice of Design Team Architect to act as Lead Consultant Building Surveying principally for Planned Maintenance Project Management Professional Services Framework being procured alongside

Bourne Hill – complete County Hall – in progress Monkton Park – feasibility stage Browfort – awaiting brief Hubs

First 3 pilots – Corsham, Melksham and Salisbury Next tranche: Royal Wootton Bassett Pewsey, Tisbury, Calne Cricklade Chippenham Trowbridge Tidworth Campus Proposals (approx)

Depots/Salt Stores Schools – new build; extensions and planned maintenance Others

Planned Maintenance Programme Roof & boiler renewals, re-wires and structural repairs Schools, offices, leisure centres, libraries, community centres, listed buildings Circa £4m annual spend Circa projects p.a. Contract value range £25k - £300k

Professional Services Condition surveys Feasibility studies Pre-acquisition surveys Dilapidations Party Wall negotiations Defects analysis Fire Insurance valuations

Selection Process 6-10 bidders ITT per Lot 4 appointed per discipline in Lots 1&2 save Architects/Lead Consultants where 6 appointed per discipline 3 appointed per discipline in Lots 3&4 save Planning Consultants where 4 appointed

Next Steps Completion of PQQ and subsequent evaluation ITT – details being developed over next couple of months but key is “FLEXIBILITY” Aim to have both Frameworks operational by Summer 2012