MEDICAL SECRETARY Professional Secretary”“

Professional Secretary Entering and succeeding in the profession. Entering and succeeding in the profession. Professional Development. Professional Development. The tools of the profession. The tools of the profession. The competent secretary. The competent secretary. Secretarial specialties. Secretarial specialties. Special employment. Special employment. The secretary’s Day. The secretary’s Day. The future. The future.

Entering and succeeding in the profession. The secretary is a profession because; The secretary is a profession because; 1. The knowledge and preparation are necessary for the job. 2. It implies competence, pride in one’s work, and a dedication to excellence. 3. It helps in carrying out the executive’s wishes and maintaining a well organized and efficient office. 4. Office automation and machine dictation have revolutionized secretary’s work.

Entering and succeeding in the profession. The word “secretary” comes from the Latin “secretarius”,means “confidential employee”. The word “secretary” comes from the Latin “secretarius”,means “confidential employee”. Secretary known as ; Secretary known as ; The administrative assistant. The administrative assistant. The administrative secretary. The administrative secretary. Private secretary. Private secretary. Office manager. Office manager.

Entering and succeeding in the profession. Entering requirements to the profession; Entering requirements to the profession; A high school education. A high school education. Typing skill. Typing skill. Shorthand skill. Shorthand skill. Machine transcription. Machine transcription. Filling skill. Filling skill. Knowledge of office procedures. Knowledge of office procedures. Word processing and computer equipments. Word processing and computer equipments. Software packages. Software packages. In addition to post-secondary education. In addition to post-secondary education.

Entering and succeeding in the profession A multitude of job situations such as; A multitude of job situations such as; Company location. Company location. The size of the company. The size of the company. The company’s services or products. The company’s services or products. The possibilities for professional growth within the company. (e.g. Large organization ) The possibilities for professional growth within the company. (e.g. Large organization ) The methods of handling information which are changing rapidly. Therefore, it needs specialized training. The methods of handling information which are changing rapidly. Therefore, it needs specialized training. Office automation and technology. Office automation and technology. The responsibilities of the secretary. The responsibilities of the secretary. Professional development. Professional development.

Professional development Participation in professional organizations such as; Participation in professional organizations such as; PSI = Professional Secretary International. PSI = Professional Secretary International. AISP = the Association of Information System Professionals. AISP = the Association of Information System Professionals. AAMA, AAMT, and NALSI..etc. AAMA, AAMT, and NALSI..etc. PSI awards the title of Certified Professional Secretary (CPS). PSI awards the title of Certified Professional Secretary (CPS).

Professional development PSI defined a secretary as “ an executive assistant who; PSI defined a secretary as “ an executive assistant who; Possesses a mastery of office skills. Possesses a mastery of office skills. Demonstrates the ability to assume responsibility without direct supervision. Demonstrates the ability to assume responsibility without direct supervision. Exercises initiative and judgment. Exercises initiative and judgment. Makes decisions within the scope of assigned authority.” Makes decisions within the scope of assigned authority.”

The tools of the profession Language; Language; It is the raw materials. It is the raw materials. Both writing and speaking are essential. Both writing and speaking are essential. Letters represent the company. Letters represent the company. Individual reach a top management position by a good speaking. Individual reach a top management position by a good speaking. The secretary’s responsibility mainly is to check details of grammar, spelling, and punctuation. The secretary’s responsibility mainly is to check details of grammar, spelling, and punctuation.

The tools of the profession Professional reading; Professional reading; By reading trade journals for each area of economy and for each profession. By reading trade journals for each area of economy and for each profession. Develop skimming system,by the table of contents as a guide. Develop skimming system,by the table of contents as a guide. Reading magazines such as “ The Secretary”, “Fortune”,and “Business Week”..etc. Reading magazines such as “ The Secretary”, “Fortune”,and “Business Week”..etc.

The tools of the profession Information Processing; Information Processing; Automated information center versus hard copy materials. Automated information center versus hard copy materials. The secretary who puts the materials into the system is irreplaceable. The secretary who puts the materials into the system is irreplaceable. Improving office efficiency by increasing the speed. Improving office efficiency by increasing the speed. The competent secretary will learn how to respond to the system as well as how the system works and how to use the various options offered. The competent secretary will learn how to respond to the system as well as how the system works and how to use the various options offered. The secretary should take advantage of all training opportunities and remains open and flexible to the changes. The secretary should take advantage of all training opportunities and remains open and flexible to the changes.

The tools of the profession A professional Manner; A professional Manner; A uniform clothing ( white-collar not blue) A uniform clothing ( white-collar not blue) Following the lead of the executive in office style. Following the lead of the executive in office style. Secretary can be moved upward with the boss. Secretary can be moved upward with the boss. The professional does not spend company time on personal phone calls, in clock watching,or in being late. The professional does not spend company time on personal phone calls, in clock watching,or in being late.