Submitting Projects and the Approval Process Brownbag lunch February 9, 2005 Paul Craft

Agenda Requesting a project Documenting the project Objective Scope of work Cost Benefit Analysis Approval stages IT Leadership review Steering Committee review Prioritization

Requesting a Project Discussion with IT Manager Completing the Scope of Work document Stating the objective Determining the deliverables Determining if the project is small or large Customer prioritization

Documenting the Project Complete ITS project management forms Assemble supporting documents White papers Functional requirements Vendor demonstrations Preliminary project plan Preliminary cost analysis

Cost Benefit Analysis Build upon preliminary cost analysis Document benefits Tangible (increased revenues, reduced costs, etc.) Intangible (improved accuracy, new ancillary services, etc.) Document costs Staff time Hardware requirements Software acquisition

Approval Stages Review with departmental AVC Context of priority for unit IT Leadership review Resource planning Feasibility Technical review Steering Committee review Alignment with EA initiatives

Prioritization Comparison of resource requirements and availability Budget validation Impact on other projects Alignment with strategic initiatives Technical requirements