TRAVEL Unit 7 Standard Grade Revision

What arrangements need to be made for a business trip? All travel and accommodation arrangements all necessary paperwork all tickets confirmation of booked accommodation

How do we gather information for business trips? Name of person going on trip start and finish dates destinationpurpose special requirements

How is the method of travel chosen? The destination the distance time available BUDGET

What sources of information do we use? Timetables, Travel Agents Travel guides, Internet CD-roms AA/RAC Handbooks

Travel Documentation PassportEHICVisa Immunisation Form

PASSPORT A valid 10-year passport is required for travel outwith the

EHIC Entitles travellers from the UK to free or reduced medical costs in other EU countries

VISA A visa may be required for any country being visited outwith Europe

IMMUNISATION FORM Check for any immunisation requirements (e.g against hepatitis A, typhoid, tetanus)

Travel forms to be completed!!!!!! Itinerary

Points to consider when preparing an Itinerary Allow time - do not cram in appointments, allow time for traveller to relax, use 24-hour clock, take account of International time zones

Travel Request Form Employee would complete this to go on a new training course for example

Travel Booking Form Contains - employees name. Where they are going, dates of travel and cost.

Accommodation Form Will include - Dates, Where they are staying and cost.

Paying for Travel Payments are made to: travel agent hotel, restaurant, car hire firm.

CASH If travelling abroad arrange foreign currency before departure from the UK. Traveller should ask for receipts whilst abroad.

Travel Account AN organisation that deals directly with a travel agent may be sent an invoice directly

Cheque A cheque is likely to be sent to settle an invoice

Credit Card (Visa or MasterCard) The Person being paid “swipes” the card through a terminal and the person paying for it signs a sales voucher and receives a copy of the voucher

On the phone Payment can be made by credit card by quoting the credit card number and expiry date

Debit Card (eg Switch and Delta) The Person being paid “swipes” the card through a terminal and the person paying for it signs a sales voucher and receives a copy of the voucher

Debit card Unlike Credit Cards Debit card is withdrawn IMMEDIATELY from the bank

How do organisations check and verify expenditure Employees must complete an Expenses Claim Form. This would be checked to verify that