Presentation Title | May 4, 2009 Predicting the Need for Academic Support Services Academic Enrollment Planning Subcommittee Joan Becker, Vice Provost for Academic Support Services

Academic Support Services | March 18, 2010 Focus and Developing Metrics ▸Focused on estimating the increases in academic advising, tutoring/academic support, career services, disability services, and library resources and services needed to serve an additional 749 students. ▸Where available, used national benchmarks—National Academic Advising Association’s (NACADA); National Association of Colleges and Employers—to assess gaps in services or compared to peer institutions. ▸Where not, used trend and cost per student/contact hour data to predict the increase in the need for service.

Academic Support Services | March 18, 2010 Academic Advising ▸Focused on the University Advising Center—responsible for undeclared advising in CLA, CSM, and CM ▸Metric: Student Caseloads ▸Used the National Academic Advising Association’s (NACADA) average caseload of 300 students per professional advisor as the benchmark

Academic Support Services | March 18, 2010 Academic Advising Advisor to Student Caseloads Number Undeclared Non- DegreeTotal Number of FTE AdvisorsCaseload Fall 20052, Fall 20062, Fall 20072, Fall 20082, , Fall 20092, ,

Academic Support Services | March 18, 2010

Academic Advising ▸FY 10 Investments in the UAC: 2.5 advisors (1 growth; 1 advising pool;.5 international re-organization) ▸FY 10 Investments in CLA and CSM: 2 advisors CLA and 1 CSM (advising pool) ▸Issues not addressed by the Growth Committee ▸Is 300 to 1 the right caseload benchmark? It’s the average; NACADA recommends lower loads for special populations. ▸Major and college-based advising. ▸Space ▸UAC: inadequate waiting space at peak times; have run out of office space, unable to accommodate future growth. ▸No or inadequate space for college-based advisors.

Academic Support Services | March 18, 2010 Tutoring ▸Tutorial programs include: ▸Subject Tutoring ▸Math Resource Center ▸Reading, Writing, and Study Strategies Center ▸ESL Center ▸Graduate Writing Center ▸Individual and group tutoring; workshops ▸Metric: looked at the number and percentage of students served and contact hours over time to determine average percentage of students served, cost per student, and average cost per contact hour.

Academic Support Services | March 18, 2010 Undergraduate Tutoring

Academic Support Services | March 18, 2010 Trends in Undergraduate Tutoring FY06-FY09 FY06FY07FY08FY 09 Undergrad HC8,9589,24610,00810,478 # Tutored2,2042,4762,9912,983 % Tutored25%27%30%28% Contact Hours5,8046,8789,3009,681 Average Contact Hours/Student

Academic Support Services | March 18, 2010 Graduate Student Tutoring Trends in Graduate Writing Center Usage FY06FY07FY08FY09 Graduate HC2,9043,1163,4253,639 # Tutored % Tutored2%2.40% Contact Hours Contact Hours/Student

Academic Support Services | March 18, 2010 Tutoring ▸FY 10 Investments: $68,000 increase ▸Issues not addressed by the Growth Committee ▸Are we using the right mix of delivery modes— individual, small group, workshops, supplemental instruction? ▸Do students have access to enough tutoring? Current policy for one on one subject tutoring is one hour per week per course. ▸Space: atrium tutoring area is becoming too busy and too noisy.

Academic Support Services | March 18, 2010 Making progress, but not meeting demand or need

Academic Support Services | March 18, 2010 Disability Services ▸Metric: determined the number and percentage of students served ; then calculated the average percentage served and average cost per student.

Academic Support Services | March 18, 2010 Disability Services ▸Accurately projecting costs is very difficult. ▸Number of students registering with the Ross Center fluctuates ▸Number and kinds of courses (lecture, seminar, clinical, practicum) each student takes fluctuates ▸The kinds of accommodations needed and cost per student varies widely—for example, in FY 09, the average per student cost for testing accommodations (test proctoring) was $112 per student; for interpreting for students with hearing impairments it was $14,316 per student. ▸FY 10 Investments: $68,000 increase

Academic Support Services | March 18, 2010 Career Services ▸Metric: compared staffing and operational expenses in relation to National Association of Colleges and Employers (NACE) benchmarks. Staffing and Operational Budget Comparisons NACE Benchmark UMB UMB Needed FTE Professional Staff FTE Support Staff Total FTE Staff Operational Budget$110,880$30,750 $80,130

Academic Support Services | March 18, 2010 Career Services ▸Career Services has been under-funded for many years and the addition of more students exacerbates this problem. However, the Growth Committee as unable to directly link the situation in Career Services to new student growth and recommended that attention be paid to these needs in the regular budgeting process. ▸FY 10 Investments: 2 career specialists (advising pool)

Academic Support Services | March 18, 2010 Library Services ▸Metric: compare expenditures per FTE and staffing patterns to peer institutions ▸UMB expenditures per FTE are well below those of our peers. Institution Educause Data IPEDS Library Expenditures FTE Educause$/ FTE University of Louisville$18,493,61416,682$1,109 Univ. Maryland Baltimore Co.$7,000,2719,794$715 Univ. of Missouri Kansas City$7,349,50410,283$715 Cleveland State University$6,324,98610,536$600 UMass Lowell$4,599,8378,182$562 University of Memphis$7,912,37216,091$492 UMass Boston$3,557,0018,582$414

Academic Support Services | March 18, 2010 UMB student to reference librarian ratios are higher than those of peers. Comparison of FTE Reference Librarians UMB and Selected Peer Institutions UMB Peer InstitutionFTE 2007 # of LibrariansRATIO University of Memphis16,09162,682 UMass Boston8,58242,146 Univ. of Maryland Baltimore Co.9,79461,632 University of Louisville16,68271,192 Univ. of Missouri Kansas City10,283101,028 Average12,28671,736

Academic Support Services | March 18, 2010 Library Services ▸Like Career Services, the library is an area that has been under-funded for some time and the addition of more students exacerbates this already existing problem. ▸Growth Committee recommended that attention be paid to these needs in the regular budgeting process. ▸No new funds allocated to address these issues—new funds were allocated to offset increases in the cost of library materials.

Academic Support Services | March 18, 2010 General Education ▸Need to assess the impact of growth on ▸Availability of courses to meet requirements— ENG 101/102, FYS/IS, quantitative reasoning, diversity, distribution ▸Writing Proficiency Requirement ▸Requests for waivers of requirements ▸Number of students not making academic progress

Academic Support Services | March 18, 2010 Strategic Questions ▸Are we working as “smartly” as we can? What are the best ways to use technology to better manage service delivery and to more pro- actively communicate with students? What are the costs and benefits? ▸The number of students taking all their courses on-line is increasing. Currently, very few academic support services are available on-line. What are the most effective ways to deliver these services on-line? What are the costs associated with development and implementation? ▸What impact will Mass Transfer have on the extent to which transfer students will need general education courses? For students who bring in the transfer block, what will the impact be on their ability to meet the WPR?