CIVIL RIGHTS DATA COLLECTION National Forum: PPI Committee: 2011 MIS Meeting

Goals for the CRDC Reduce the burden on LEAs while maintaining data quality and adherence to business rules. Explore the feasibility of state-level reporting options in Identify and resolve challenges to state-level reporting in the long-term

Schedule  Goals:  Reduce burden on school districts  Increase technical assistance to school districts  Involve SEAs and LEAs in improving the collection process  Publish the CRDC collection early to allow sufficient time for LEAs to collect the data elements for the CRDC  Estimated Timeframes:  Publish Final List of Data Elements: Early Spring 2011  Advanced Website: Open in Early Fall 2011 – Close in Late Fall 2011  Part 1 Collection Window (Snap Shot Data): January – March 2012  Part 2 Collection Window (Cumulative Data): Summer 2012-Winter 2013

Guiding Business Rules 1. Every student is counted at the school that he or she actually, physically attends  Every student receiving instruction at the school is reported on the CRDC  Every school reports students that receive more than 50% of instruction at that school Students are not reported back to a home school, even if assessment results, grades, and/or funding is linked back to the home school.

Guiding Business Rules 2. Educational outcome and access data for every school is disaggregated by race/ethnicity, gender, limited English proficiency status, disability, and, as appropriate, section 504 Race/EthnicityMaleFemale -Hispanic or Latino of any race -American Indian or Alaska Native -Asian -Native Hawaiian or Other Pacific Islander -Black or African American -White -Two or More Races Total Race/Ethnicity Students with Disabilities (IDEA) Section 504 Only LEP  CRDC collects cumulative and snapshot information about students’ access to educational services and educational outcomes Snap shot data, collected in Part I, includes students enrolled in AP classes, Algebra I, teacher experience Cumulative data, collected in Part II, the number of students passing Algebra, the number of students (not incidents) disciplined over the course of the entire school year.

Guiding Business Rules 3. Local education agencies are the responsible entity for data quality  Data completeness and accuracy is the responsibility of the LEA.  States may choose to collect and submit data on behalf of their LEAs.

Guiding Business Rules 4. Unit of analysis is the school  Unlike many other Department of Education collections, the primary focus and use of CRDC data is at the school and district level.  CRDC includes specific data collected at the school and LEA level.  School level data is aggregated and statistical methodology is applied to produce state-level projections.

CRDC: Defining the Universe  All educational programs serving students.  Previous CRDC collections included state and local operated programs including, for example, the following:  “Regular” K-12 schools  Preschools operated by, or on behalf of, LEAs  Programs for students receiving special education services  Programs serving students with disabilities from age18 to 21  Alternative Schools  Charter Schools  Schools serving students who are deaf and/or blind  Juvenile justice centers  OCR is exploring options for which include SEAs submitting data for a subset of schools.

CRDC: Defining the Universe  Identifying the universe of schools for  Work Underway: Collaboration within the Department of Education: NCES (Common Core of Data), Office of Special Education Programs, Office of Elementary and Secondary Education Alternative schools Schools (or programs) serving students with disabilities Cross-Agency Preschool Working Group: Health and Human Services (Head Start), Department of Education Cross-Agency Collaboration on Juvenile Justice Facilities: Department of Justice, Department of Education

Feasibility Study  In preparation for the CRDC, OCR will conduct a state feasibility study to help plan the universe collection.  Part of the study is an online questionnaire to survey SEA willingness and capacity in CRDC reporting  The proposed questionnaire is in the OMB clearance process  The voluntary survey will take about 8 minutes to complete  Completion of the short survey is critical because your feedback is vital to the CRDC planning process.

Considering CRDC DQ Options Goal: Adhere to high CRDC data quality standards while reducing burden on SEAs and LEAs Discussion Questions:  What support can OCR offer SEAs and LEAs?  What are the implications for student-level data systems?  Will one model serve all states?  What about pre-populating LEA or school forms?  What models OCR should consider?

Identify the risks. Explore the opportunities. Continue the discussion. Work on the CRDC Feasibility study draft report Evaluate technical options Gather feedback on technical options Next Steps