Overview Importing text files Creating Forms Creating Reports.

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Presentation transcript:

Overview Importing text files Creating Forms Creating Reports

Importing files You can create or populate a table in Access by importing data from External files (including text file, Excel file or files from other database applications e.g. SQL database files.) For importing a text file, Click on the “External Data” tab and click on text file. An importing dialog box appears which helps you through the importing process. Click on the “browse” button and navigate to the location of the text file that you wish to import and click on OK.

Importing a Text File Click on browse to navigate the location of the file you are importing

Select the file from your Computer Click Open to Import the file

Importing a Text File The Text file is Imported as a new table

Importing a Text File Delimiter is Comma in the Text file

Importing a Text File Make sure this box is checked, else even Fields become Records in the Table

Importing a Text File Click Next

Importing a Text File You can choose your own Primary key

Importing a Text File You can rename the table here

Importing a Text File Click close since we do not want to save the importing steps

Importing a Text File A normal Text file has been converted into a regular Table in Access by Importing it.

Creating Forms Like Datasheet view, Forms can be used to manipulate records in a table. To create a Simple form, click on the “create” tab and select the table for which you want to create form and click on the “Form” button. Click on the save button and specify a name for your form.

Creating Forms

Form views Two views for modifying the form:  Form view: This view is used to change records in the table, e.g. add/delete/modify  Layout view: To change the layout of the form, e.g. add/delete/change labels and fields.

Layout View of Form You can go to the Next record

Saving the Form

Creating a Report

Layout View of the Report

Layout View of Report (Contd..) You can delete only in Layout View

Views of Report By default the View of report is ‘Layout’

Report view

Saving the Report

Practice these steps until your comfortable with all the concepts. Thank You Contributed to and created by the CS200B TAs

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