SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Industrial Information System LAB 03: SAP Basics AND Some Key Concepts & Terminologies

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Last Lab SAP R/3 Modular and Integrated SAP Basis - Core SAP Modules

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Overview of remaining labs in this semester This Lab and onwards will give you hands-on experience of using SAP R/3. These exercises are designed to demonstrate various SAP processes within SAP R/3. You will write small ABAP/4 scripts as well. As it is impossible to cover all modules our focus will remain on PP, MM, SD, QM and PM only

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Part 1 SAP IDES & SAP Basic Navigation

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP IDES INTRODUCTION IDES – the "Internet Demonstration and Evaluation System" IDES represents a model company. It consists of an international group, with subsidiaries in several countries. Consider yourself as an IDES employee to be part of a SAP application simulation IDES contains application data for various realistic business scenarios. IDES uses easy-to-follow business scenarios to show you the comprehensive functions of the R/3 System. The focal point of IDES, however, is not the functionality itself, but the business processes and their integration.

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP IDES INTRODUCTION IDES – DESCRIBED IDES covers all aspects that are present in an enterprise such as the Logistics to Financials to Human Resources etc. It demonstrates SAP functionality for types of industries, from discrete production through to process industries, from engineering- to-order to repetitive manufacturing. The IDES group manufactures products as diverse as elevators, motorcycles, and paints.

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP IDES INTRODUCTION The Structure of the IDES Group The IDES group comprises four subgroups. –The European subgroup consists of five companies North America has two. –Asia & Latin America consists of one company each. – Each of these companies has its own clearly defined business objectives within the consolidated group and is organized according to local business practices and legal requirements. Consolidation takes place across the financial areas. –For example, the French subsidiary operates solely as a sales company –The American and German subsidiaries produce goods, as well as carrying out purchasing and sales activities.

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP IDES INTRODUCTION

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP IDES INTRODUCTION IDES Logistics A variety of products are manufactured and sold using the different organizational units within the Logistics area. IDES provides all the resources required for production and assigns them to the corresponding products through bills of materials (BOMs) and routings. Each product or product group represents a particular production type. IDES contains fully-integrated business processes for the production or sale of the shown products or product groups:

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP Navigation

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP LOGON A key concept “A must know” The R/3 System is a client system The client concept enables parallel working, in a single system, by several enterprises that are independent (in business terms) of each other. During each user session you can only access the data of the client selected during the logon. During your lab your enterprise or company or organization’s (SE464Lab) client ID is 800 which has been set as default. Go to e:\shortcuts\SAPLOGON icon to start SAP. Click on SE464Lab to start the logon process SAP needs a protected access therefore a user name & a password is required for logon.

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP LOGON

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP LOGON

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP LOGON Logging on to SAP R/3 Your user name is SESTU# (where # class serial i.e., 01, 02…, 21) A password for all of you is enter464 The password is hidden as you type (you only see asterisks). ********************************************************************** CHANGE PASSWORD: once you type in your password please do not press enter… Press change password button to update your individual password & make sure to note it down somewhere to keep it safe and available **********************************************************************

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP LOGON Language setting and Multiple login SAP systems are available in several languages. Use the Language input field set to “ EN ” to select the logon language as English. Or if you leave it blank it will take English as default. You can have multiple logon with a single userID but it is highly recommended to login with you user name & id with only one log on.

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP WINDOW

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Command field: You can use the command field to go to an application or module command directly by entering the transaction code. –Transaction code (or T-Code) or Technical names are code names for each system function or action you can perform in SAP. (For example SU01 is a T-Code to update personal info) Menu bar: The menus shown here depend on which application you are working in. These menus contain cascading menu options. SAP WINDOW

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Standard toolbar: The icons in the system function bar are available on all R/3 screens. –Any icons that you cannot use on a particular screen are dimmed. –If you leave the cursor on an icon for a moment, a small flag will appear with the name (or function) of that icon. You will also see the corresponding function key. –A particular R/3 screen means interface to a particular R/3 transaction such as R/3 screen for SU01. The application toolbar shows you which functions are available in the current application. Title bar: The title bar displays your current position and activity in the system. SAP WINDOW

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Some common SAP R/3 Buttons on standard toolbar Enter(same as Enter key) Save (save current information) Back (go back to previous screen) Exit (go back to previous level) Cancel(abort a process and discard information) Execute(appears within certain transactions) SAP WINDOW

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Input field: Input field allow direct text input as a field value. Check boxes: Checkboxes allow you to select several options simultaneously within a group. Radio buttons: Radio buttons allow you to select one option only. Status bar: The status bar displays information on the current system status, for example, warning and error messages. A tab provides a clearer overview of several information screens. Options: You can set your font size, list colors, and so on here. SAP WINDOW

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP EASY ACCESS SAP Easy Access is the standard entry screen displayed after logon You can change your default screen to any transaction by menu path Extras  Set start transaction To display technical names or transaction codes use the same above menu The tree structured menu is the heart of visual navigation in SAP R/3

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP EASY ACCESS You can also create a Favorites list of the transactions, reports, files and Web sites etc of your own. You can add items to your favorites list using the Favorites menu option or by simply dragging & dropping them with the mouse.

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department You can use any of the three methods described earlier or as shown on the screen /n & /o option if using T-code Methods to Invoke various System Functions If using T-code and you are on a particular screen you need to go back to perform another task to do that you need to accompany your t-code with a ‘/n’. For example if your are in FD03 use /nSU01 to go to SU01 To perform task in another session use ‘/o’ before the T-code

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP Multiple sessions You can have multiple session in your SAP R/3 by which you can – have multiple transactions at a time – Open another session for reference at anytime without terminating the current one – A maximum of nine parallel sessions can be opened by user.

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department A role describes a set of logically linked transactions. These transactions represent the range of functions users typically need at their workstations. Activity groups (user roles) are formed so that users of the SAP System can work with user-specific menus. Users who have been assigned to an activity group can choose between the user menu and the SAP standard menu. The screenshot shows the role-based user menu for the “Accounts Receivable Supervisor” as an example. Role Based menu vs. Standard menu

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department SAP Help Online Help: Use F1 for help on fields, menus, functions and messages. Use F4 for information on what values you can enter

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Use the menu option System  User profile  Own data to set your own personal profile. You can choose between the Address, Defaults and Parameters tabs. User Profile

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Front End Personalization

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Part 2 Some key concepts & Terminologies Before we start the business transactions

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Key Concepts & Terminologies Some Terminologies Integration Integration is where several modules make use of the same data, which is the fundamental property of an ERP system. Master Data Data that remains unchanged for an extended period of time (in contrast to transactional data). Contains info that is used in the same way for similar objects. Examples are suppliers (name, address and banking information), materials, customers.

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Master Data contains the records that remain in the database over an extended period of time, are maintained centrally and shared across application modules to eliminate data redundancy. Key Concepts & Terminologies

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Key Concepts & Terminologies

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department The logic of the organization of master data and other procedures in the system is built on Organizational elements. These are: Company code--an independent accounting unit. Sales organization-- responsible for marketing. Distribution Channel-- the means though which sales material reaches the customer, e.g. wholesale, retail, etc. Division--used to segment a business into lines. Plant-- a manufacturing facility or warehouse. Shipping point-- a fixed location that carries out shipping activities. Key Concepts & Terminologies

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Key Concepts & Terminologies

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Key Concepts & Terminologies

SE 464: Industrial Information systems Most Images and inform. used in these slides are SAP © Not to be used for other than educational purposes Systems Engineering Department Key Concepts & Terminologies